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Randstad Logo Randstad · Office Administration

Bilingual Executive Assistant

Canada, Montréal 43.33 - 53.33 CAD / Hour · Job Posted June 09, 2026
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Job Description

The incumbent will be responsible for providing efficient and high-quality administrative support to the VP of Business Development and, to a lesser extent, support for any in-person meetings. The successful candidate will be a self-confident, creative, innovative thinker with superior organization and time management skills, and the ability to handle a variety of responsibilities. The role is fast paced with multiple demands and requires a demonstrated regard for confidentiality and a high level of judgment.

Job Responsibility

  • Manages all aspects of the VP’s calendar to ensure meetings are prioritized with internal and external clients/business partners as appropriate
  • Manages all travel arrangements
  • With frequent travel involved, the EA will need to take ownership of travel coordination and proactively support and make decisions on behalf of the manager as needed
  • Manages the administrative budget work for the VP (expense reimbursements, purchase orders)
  • Willing to step in and support day-to-day operational needs such as ordering meals, booking meeting rooms, and coordinating logistics
  • Actively collaborates with other Executive Assistants through Teams chats to ensure alignment and seamless support
  • Demonstrates strong people management and coordination skills while supporting leaders and cross-functional teams
  • Monitors VP’s emails and manages those that request time for meetings
  • Proactively anticipates the needs of the VP in a dynamic and fast paced environment
  • Assists in the preparation (including reviewing French version) and distribution of internal and external communications
  • May support events and perform other administrative duties as required

Requirements

  • A minimum of 8 years’ experience working as an Executive Assistant supporting senior leaders
  • Demonstrates strategic thinking and “out-of-the-box” problem-solving to support leader effectiveness
  • Ability to seamlessly manage and “own” the executive’s calendar, prioritizing meetings, resolving conflicts, and ensuring optimal time management
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Ability to handle highly confidential and sensitive information with integrity and discretion
  • Exceptional interpersonal skills, with the ability to build strong relationships and collaborate effectively across teams, while also working independently
  • Strong organizational and time management skills, with the ability to manage competing priorities effectively
  • Bilingualism: Full professional fluency in both French and English is mandatory, as you will regularly communicate with clients and stakeholders outside of Quebec.
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