Bilingual Executive Assistant

• Act as the primary liaison with medical schools across the country to manage student elective rotations, including applications, acceptances, and communication
• Organize and maintain residency data required for accreditation, evaluations, and scholarly activity reports
• Provide administrative assistance to residency leadership, including supporting the Research and Medical Student Directors
• Coordinate research-related tasks such as grant writing, manuscript preparation, and conference submissions, while overseeing research assistants
• Ensure smooth execution of weekly faculty meetings by preparing necessary materials, arranging breakfasts, and setting up literature
• Manage calendars, book travel arrangements, and coordinate executive meetings to streamline operations
• Utilize advanced functions and formulas in Excel for daily data management tasks
• Work independently with minimal supervision, demonstrating professionalism and attention to detail
• Collaborate with team members to maintain workflow efficiency and address program needs

• Bachelor’s degree with at least three years of administrative experience, preferably in an academic or healthcare setting
• Strong organizational skills and the ability to handle multiple tasks independently
• Proficiency in Microsoft Excel, including advanced functions and formulas
• Experience with calendar management, travel arrangements, and executive meeting coordination
• Ability to effectively communicate and liaise with stakeholders in academic and healthcare environments
• Exposure to research administration or data management is highly desirable
• Flexibility to work onsite one day a week for faculty meeting preparations
• Detail-oriented approach and ability to adapt to dynamic team requirements
• MUST BE BILINGUAL IN SPANISH

Exposure to research administration or data management is highly desirable

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan