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Bilingual Executive Assistant

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Robert Half

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Location:
United States , Aurora

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are seeking a highly experienced and polished Bilingual Executive Assistant to provide full-time administrative and calendar management support to a senior-level leader. This position requires exceptional judgment, professionalism, and the ability to operate independently in a fast-paced environment.

Job Responsibility:

  • Calendar & Schedule Management (Core function of the role)
  • Manage a complex, high-volume calendar involving meetings, luncheons, community events, and various external engagements
  • Coordinate scheduling with high-level internal and external stakeholders
  • Ensure meeting invitations are accurate, distributed, and updated across calendars for all participants
  • Send timely reminders throughout the day to keep the leader on schedule
  • Daily Meeting Preparation
  • Prepare a comprehensive daily binder with next-day meeting details, including agendas, supporting documents, maps, directions, and logistics
  • Administrative Support
  • Provide occasional phone coverage
  • gather information from callers—often individuals expressing concerns—and route details to the appropriate contacts
  • Assist with light travel coordination
  • Handle occasional accounts payable tasks as assigned
  • Draft memos, review formal documents, and make basic edits for clarity and accuracy
  • Additional Expectations
  • Comfortable working in an environment where many processes are paper-based, including paper calendars and printed reference materials
  • Use sound judgment in determining when to seek guidance versus when to proceed independently
  • Maintain a high level of confidentiality, composure, and professionalism at all times

Requirements:

  • Fluency in Spanish and English (spoken and written)
  • 15+ years of combined administrative and executive assistant experience
  • At least 5 recent years supporting C‑suite or senior-level leadership
  • Strong writing and editing skills
  • Solid understanding of traditional administrative functions such as printing, labeling, and document preparation
  • Exceptional organizational skills
  • Demonstrated ability to handle sensitive situations with tact, professionalism, and discretion

Nice to have:

  • Experience supporting leaders in complex, highly visible, or community-facing environments
  • Familiarity with settings requiring diplomacy, confidentiality, and accurate communication across diverse groups
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
March 21, 2026

Employment Type:
Fulltime
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