Bilingual Chinese/mandarin Administrative Assistant Job at Robert Half (Oakland)

Job Description

The Bilingual Chinese/Mandarin Administrative Assistant provides administrative and clerical support to help ensure efficient day-to-day office operations while communicating effectively in both English and Mandarin Chinese. This role supports scheduling, correspondence, document management, customer or client communication, and general office coordination.

Job Responsibility

Provide administrative support to managers, departments, or office leadership
Answer phones, respond to emails, and assist visitors in both English and Mandarin
Schedule appointments, meetings, and maintain calendars
Prepare, edit, and distribute correspondence, reports, and other documents
Organize and maintain files, records, and office documentation
Perform data entry, filing, scanning, and general clerical duties
Coordinate office supplies, mail, and routine office operations
Communicate with clients, vendors, and internal teams in both English and Mandarin
Assist with meeting preparation, travel arrangements, and event coordination as needed
Support special projects and other administrative tasks as assigned
Maintain confidentiality and handle sensitive information professionally

Requirements

High school diploma or equivalent required
associate’s degree preferred
Prior administrative assistant, office support, receptionist, or related experience preferred
Fluency in Mandarin Chinese and English, including verbal and written communication
Strong organizational and multitasking skills
Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint
Excellent written and verbal communication skills
Strong attention to detail and customer service skills
Ability to work independently and as part of a team

Nice to have

Bilingual communication in Mandarin and English
Calendar and scheduling support
Document preparation
Data entry and recordkeeping
Office coordination
Customer service
Time management
Professionalism and confidentiality

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

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Bilingual Chinese/mandarin Administrative Assistant

Job Description

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