Bilingual Administrative Coordinator Job at Randstad (Lachine)

Bilingual Administrative Coordinator

Do you like office work? Do you like the diversity of tasks? We have the job you...

Location

Canada , Lachine

Salary:

21.00 CAD / Hour

Randstad

Expiration Date

August 01, 2026

Requirements

6 months to 1 year of work experience in an administrative position
Good command of computer software
Resourceful and autonomous
Bilingual communication required FR/ENG: Communicate with English-speaking clients/partners/employees located outside Quebec on a daily/regular basis

Job Responsibility

Confirm and remind clients of their upcoming appointments through calls, emails
Provide excellent service to clients by answering inquiries and addressing concerns in a professional and courteous manner
Resolve appointment-related issues or conflicts effectively and promptly
Assist with other administrative tasks related to appointments and scheduling
Enter and update appointment details accurately in the company's scheduling system
Track and report on appointment statistics and trends as needed

What we offer

weekly pays
weekends off
Beautiful dynamic working environment
Diversity of tasks

Fulltime

Bilingual Administrative Coordinator

Do you like office work? Do you like the diversity of tasks? We have the job you...

Location

Canada , Lachine

Salary:

21.00 CAD / Hour

Randstad

Expiration Date

July 30, 2026

Requirements

6 months to 1 year of work experience in an administrative position
Good command of computer software
Resourceful and autonomous
Bilingual communication required FR/ENG : Communicate with English -speaking clients/partners/employees located outside Quebec on a daily/regular basis

Job Responsibility

Confirm and remind clients of their upcoming appointments through calls, emails
Provide excellent service to clients by answering inquiries and addressing concerns in a professional and courteous manner
Resolve appointment-related issues or conflicts effectively and promptly
Assist with other administrative tasks related to appointments and scheduling
Enter and update appointment details accurately in the company’s scheduling system
Track and report on appointment statistics and trends as needed

What we offer

Weekly pays
Weekends off
Beautiful dynamic working environment
Diversity of tasks

Fulltime

Bilingual Administrative Coordinator

Do you like office work? Do you like the diversity of tasks? We have the job you...

Location

Canada , Lachine

Salary:

23.00 CAD / Hour

Randstad

Expiration Date

Until further notice

Requirements

6 months to 1 year of work experience in an administrative position
Good command of computer software
Resourceful and autonomous
Comfortable to communicate in French and English

Job Responsibility

Confirm and remind clients of their upcoming appointments through calls, emails
Provide excellent service to clients by answering inquiries and addressing concerns in a professional and courteous manner
Resolve appointment-related issues or conflicts effectively and promptly
Assist with other administrative tasks related to appointments and scheduling
Enter and update appointment details accurately in the company's scheduling system
Track and report on appointment statistics and trends as needed

What we offer

Group insurance programs from day 1
Beautiful dynamic working environment
Diversity of tasks

Fulltime

New

Project Administrative Coordinator

Location

Canada , Montreal

Salary:

62000.00 - 70000.00 USD / Year

Randstad

Expiration Date

July 27, 2026

Requirements

College or university degree in administration, office automation, logistics, or a related field
3 to 5 years of experience in a similar administrative role, ideally in a project, construction, or engineering environment
Excellent command of office automation tools (Microsoft Office Suite, Excel, Outlook)
Organizational skills, attention to detail, and ability to manage multiple priorities at once
Team spirit, autonomy, and interpersonal skills
Bilingualism (French/English)

Job Responsibility

Ensure administrative coordination of projects (tracking documents, contracts,suppliers, schedules)
Participate in preparing purchase orders and tracking purchases of goods and services related to projects
Collaborate with project managers to facilitate approvals, invoice processing, and asset-related documentation
Coordinate team business travel (reservations,itineraries, transportation, accommodation, insurance, visas if applicable)
Maintain travel records and provide support to employees on logistical issues
Ensure the smooth daily running of the office (supplies, service contracts, equipment, workspaces)
Manage reception, mail, and internal/external suppliers
Support the administration department in preparing documents, reports, or administrative follow-ups
Participate in the organization of internal events and provide general administrative support to the team

What we offer

Full time, permanent position
3 weeks vacation, plus extra time over the winter holidays
Comprehensive health insurance program (after probationary period)
Flexible work schedule (37.5 hours per week)
Collaborative and friendly working environment, and social activities
Hybrid schedule (4 days in office and one day from home)

Fulltime

New

Bilingual Administrative Assistant

We are pleased to present a critical career opportunity as a Bilingual Administr...

Location

Canada , Saint-Léonard

Salary:

50000.00 - 55000.00 CAD / Year

Randstad

Expiration Date

August 27, 2026

Requirements

College Diploma (DEC) in office automation, Business Administration, or an equivalent administrative field
A minimum of 3 to 5 years of experience in a similar high-level administrative support role, ideally within a professional services firm (legal, consulting, or accounting firm)
Essential bilingualism (French-English, intermediate level oral and written) to communicate with clients and partners outside Quebec
Excellent ability to manage information in an organized and structured manner
Strong work ethic and commitment to excellence in administrative support service.

Job Responsibility

Proactively and complexly manage the schedules and calendars of multiple professionals or partners within the team
Draft, revise, and proofread formal correspondence, presentations, and administrative reports in both French and English
Coordinate meeting logistics (document preparation, room booking, minute-taking, and drafting of reports)
Ensure complete organization of business travel (flights, accommodation, itineraries) and expense report management
Establish and maintain a rigorous and efficient document filing and archiving system (electronic and paper), ensuring administrative compliance
Manage incoming and outgoing communications, including telephone (bilingual) and physical reception of clients and partners
Ensure the management of office supplies inventory and coordinate the maintenance of equipment and premises
Offer general administrative support to team members, managers, and professionals of the accounting firm for all their activities
Participate in the continuous improvement of the organization's administrative processes and procedures, as a Business Administration professional.

What we offer

Annual Salary: $50,000 - $55,000
Comprehensive insurance package
3 weeks of vacation
Easily accessible by metro

Fulltime

New

Administrative Coordinator

We're looking for a bilingual office clerk to join our team! Do you enjoy a var...

Location

Canada , Lachine

Salary:

22.00 CAD / Hour

Randstad

Expiration Date

August 23, 2026

Requirements

6 months to 1 year of work experience in an administrative position
Good command of computer software
Resourceful and autonomous
Comfortable to communicate in French and English: English is required because it is a Canadian company, and internal communication with clients and internal employees can be in English

Job Responsibility

Ensuring all SOP’s and policies/procedures are followed on a daily basis
Actively working and maintaining detailed progress on various reports, both internal and customer reports, updating POD status and securing documents as required
Uploading various documents for imaging, progress tracking, etc.
Entry of hours worked for hourly and/or agency employees
Updating various records and progress trackers shared across the team
Maintaining individual and shared email inboxes adhering to regulations set within the team
Communicating with many different internal teams and external customers for various reasons, including delivery ETA’s, probill status updates, customer billing/payment, pay disputes, etc.
Learning and assisting with coverage on various team functions as listed above

What we offer

Individual insurance programs from day 1
Beautiful dynamic working environment
Diversity of tasks

Fulltime

New

Administrative Coordinator - Client Services

We are looking for a bilingual Administrative Coordinator - Client Services to p...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bilingual and bicultural fluency in English and Spanish is required
At least 2 years of experience in administrative support, client services, or a related coordination role
Strong proficiency with Microsoft Office Suite and Windows-based systems, with the ability to learn new software platforms quickly
Demonstrated accuracy in record maintenance, document management, and timely data entry
Ability to work independently and collaboratively while managing multiple tasks and shifting priorities
Sound judgment, professionalism, and a high standard of ethics when handling sensitive situations and information
Effective problem-solving and de-escalation skills in fast-paced or client-facing environments

Job Responsibility

Coordinate calendars, schedule appointments, and help manage day-to-day administrative priorities for the client services team
Welcome clients and visitors, assess immediate needs, and connect them with the appropriate program, staff member, or community resource
Maintain office operations by tracking supplies, organizing files, updating records, and keeping shared areas orderly and safe
Enter information accurately into internal databases, prepare requested reports, and digitize paper documents for storage in approved cloud-based or CRM systems
Provide dependable phone and general office support, including handling inbound inquiries and assisting with routine departmental tasks
Support intake-related activities as needed by gathering information and helping direct individuals through the next steps in service access
Contribute to seasonal or special initiatives, including assigned tasks related to the Holiday Program
Assist with onboarding, guidance, or day-to-day oversight of program volunteers when requested, while maintaining appropriate boundaries with all constituents

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Bilingual Administrative Assistant

Robert Half is seeking a professional and detail-oriented Bilingual Administrati...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bilingual in English and Spanish (required)
Previous experience in an administrative assistant, office assistant, receptionist, or customer service role
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams
Strong written and verbal communication skills
Excellent organizational skills with the ability to multitask and prioritize
High attention to detail and accuracy
Professional demeanor with a customer-focused attitude
Ability to work independently as well as collaboratively within a team

Job Responsibility

Provide administrative support to office staff and management
Answer and direct incoming phone calls in both English and Spanish
Greet clients, visitors, and vendors in a professional and welcoming manner
Schedule appointments, meetings, and maintain calendars
Prepare, organize, and maintain files, records, and other office documents
Perform data entry with a high level of accuracy
Draft correspondence, emails, and reports using Microsoft Office
Assist with scanning, copying, filing, and other general clerical duties
Process incoming and outgoing mail and coordinate shipments
Maintain office supplies and assist with day-to-day office operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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Bilingual Administrative Coordinator

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