Bilingual Administrative Assistant, Randstad

Randstad

Location:
Canada, Saint-Laurent

Category:
Office Administration

Contract Type:
Not provided

Salary:

31.42 USD / Hour

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Job Description:

As a key member of the team, the Bilingual Administration Assistant will be responsible for a variety of administrative and clerical tasks in support of the day-to-day operations of numerous senior managers and professionals in various departments. The candidate will ensure the smooth running of all office-related activities.

Job Responsibility:

Manages all aspects of complex calendar and scheduling requirements to include travel arrangements, both domestic and international
Coordinates and schedules meetings to include the organization of audio-visual and conference requirements
Upon request, makes room reservations, room preparation (planning, set-up, and logistics) and sees to room tidying
Prepares and processes expense reports and applicable invoices
Creates and edits presentations, spreadsheets and flowcharts
Greets visitors and ensures compliance with safety regulations
Answers and redirects telephone calls where necessary
Provides general information in person or by telephone
Handles and follows up on various mailings and courier deliveries
Orders, receives and installs business meals
Orders, receives and maintains office supplies inventory
Actively participates in the organization of local activities (events proposed by the social committee, United Way, HSE committee, etc.)
Supports the Human Resources department in the follow-up and accounting of timesheets and other related tasks
Supports the Finance department with suppliers and invoice processing

Requirements:

Experience in exercising discretion and confidentiality with sensitive company information
Excellent organizational skills with the ability to think proactively and prioritize work
Strong communication skills (phone, email and in person) in French and English
High school diploma in office automation or equivalent experience
3-5 years administrative support experience

Nice to have:

Bilingual, both written and spoken (French and English)
Advanced skills in MS Office, including Outlook, Word, Excel and PowerPoint
Experience using Concur for business travel management
Experience in an international and/or complex matrix business environment
Knowledge of SAP ERP system
Basic knowledge of accounting
Be versatile, autonomous, organized and customer service oriented
Demonstrate team spirit and good interpersonal skills
Know how to plan and coordinate activities
Ability to work in a multi-tasking environment
Demonstrate rigor, reliability and flexibility

What we offer:

Work full-time hours on a 6 month assignment
Earn $31.42/h
Onsite role
Global opportunities for professional growth and development
Schedule: Monday to Friday, office hours (37.5 hours per week) with Friday afternoon off

Additional Information:

Job Posted:
June 02, 2025

Expiration:
July 24, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Bilingual Administrative Assistant