CrawlJobs Logo
Randstad Logo Randstad · Office Administration

Bilingual Administrative Assistant

Canada, Montreal 55000.00 - 65000.00 CAD / Year · Job Posted June 01, 2026
Apply Position
Job Link Share

Job Description

Are you fluent in both English and French with administrative experience ? Are you a detail-oriented and organized individual with a passion for effective communication? We are seeking a dynamic Bilingual Administrative Assistant to play a vital role in our team! We are seeking an Administrative Assistant to assist with the general operations of the project and services team. As a quick-learner and self motivated individual, you will play a key role in maintaining accurate documentation, handling data-entry, and providing administrative support.

Job Responsibility

  • Assist in managing calendars, scheduling appointments, and coordinating meetings for executives and team members
  • Prepare and edit correspondence, reports, and presentations in both languages
  • Handle incoming calls, emails, and inquiries, directing them to the appropriate parties
  • Maintain and update databases, ensuring accuracy and completeness of information
  • Organize and manage files, both physical and electronic, to ensure easy retrieval of information
  • Order and maintain office supplies, ensuring availability for daily operations
  • Coordinate travel arrangements and accommodations for team members as needed
  • Collaborate with team members and departments to facilitate smooth communication and workflow
  • Assist in organizing company events, workshops, and conferences

Requirements

  • Previous experience in an administrative role (minimum 2 years)
  • Fluency in English and French is essential
  • Strong written and verbal communication skills in both languages
  • High school diploma or equivalent
  • additional education in business administration or a related field is a big plus
  • Proven ability to manage multiple tasks and prioritize deadlines effectively
  • Strong attention to detail and accuracy in handling administrative responsibilities
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant office software
  • Excellent interpersonal skills with the ability to work collaboratively in a team environment
  • Professional demeanor and ability to interact with individuals at all levels of the organization

What we offer

  • No weekend work - Monday to Friday
  • Friendly and team working environment
  • Great Benefits after 3 months of work
Randstad - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Bilingual Administrative Assistant

8 matching positions

Bilingual Spanish Administrative Assistant

agency focused on building a coordinated, comprehensive system of early educatio...
Location
Location
United States , Quincy
Salary
Salary:
Not provided
dutechsystems.com Logo
Dutech Systems
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Fluent in oral and written Spanish and English
Job Responsibility
Job Responsibility
  • Performs receptionist responsibilities including: Greets callers warmly and ascertain reason for calling
  • Answers inquiries and provides routine information including necessary information for referrals to other internal and external units
  • Greets visitors at the regional office and ensures appropriate personnel are notified
  • Performs general clerical functions to support the regional office including: Handling all incoming and outgoing mail and distributing incoming mail to appropriate personnel
  • Maintaining familiarity with office equipment and points of contact for additional support
  • Maintaining appropriate stock of office supplies
  • Coordinating the use of meeting space for trainings and meetings
  • Manage conference room calendars
  • Set-up and break-down rooms before and after meetings
  • Other duties as assigned
  • Fulltime
Read More
Arrow Right

Administrative Assistant

Administrative Assistant position open in Central MA.
Location
Location
United States , Central MA
Salary
Salary:
Not provided
clarendonearlyeducationservices.org Logo
Clarendon Early Education Services, Inc.
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Knowledge working with child care financial assistance or transferrable knowledge related to other state/federal financial assistance programs a plus
  • Computer proficiency in Microsoft Office and Zoom/Teams
  • Experience in customer service and support
  • Strong interpersonal skills working with a diverse range of culturally linguistic backgrounds
  • Ability to work individually as well as a team-player
  • Exceptional organizational skills, with ability to prioritize and complete tasks in a timely fashion
  • Professional, Reliable and Adaptable, quick learner, takes initiative
  • Attention to detail and able to resolve issues in a time sensitive manner
  • Bi-lingual (English-Spanish)
  • Occasional evening trainings
Job Responsibility
Job Responsibility
  • Reception
  • data entry
  • intake of clients
  • assisting parents with childcare referrals and transportation best practices
  • Daily attendance calls to educators
  • Management of attendance tracking including substitute care for educator closures
  • Daily communication with Resource and Referral Agencies, educators, parents and staff
  • Maintain audit ready record keeping
  • Administrative duties to ensure smooth operation of the regional office
  • Assist the Regional Director, Billing Team and Child Care staff in all facets of childcare, subsidy administration, parent and educator support, professional development preparation and translation as needed
What we offer
What we offer
  • 16 paid holidays
  • 8 sick/personal days
  • 2 weeks of Earned time-off
  • Health and dental benefits
  • 401K Retirement Plan Option
Read More
Arrow Right

Executive Assistant

We are looking for a highly skilled Executive Assistant to provide comprehensive...
Location
Location
United States , Bakersfield
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 5 years of experience as an Executive Assistant or in a similar role
  • Proficiency in managing calendars and coordinating complex travel arrangements
  • Strong writing skills with the ability to draft clear and concise correspondence
  • Bilingual proficiency is required, with excellent verbal and written communication
  • Demonstrated ability to multitask and prioritize effectively in a fast-paced environment
  • Experience in preparing board packets, meeting notes, and other executive-level documentation
  • High level of proficiency with digital organization tools and office software
  • Exceptional organizational skills and attention to detail
Job Responsibility
Job Responsibility
  • Manage complex calendars, including scheduling meetings and appointments for executives
  • Coordinate travel arrangements, including booking flights, accommodations, and transportation
  • Prepare and organize board packets, meeting notes, and other essential documentation
  • Compose clear and concise correspondence and other written communications on behalf of executives
  • Facilitate executive meetings by preparing agendas and ensuring follow-ups are completed
  • Maintain digital organization systems to ensure easy access to critical files and documents
  • Act as a liaison between executives and internal or external stakeholders
  • Handle multiple projects simultaneously while meeting deadlines and maintaining accuracy
  • Provide general administrative support to ensure the smooth operation of the executive office
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Assistant

We are looking for an Executive Assistant to join our dynamic Bombardier Defense...
Location
Location
Canada , Dorval
Salary
Salary:
Not provided
bombardier.com Logo
Bombardier
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • College Degree in administration or the equivalent
  • minimum of ten (10) years in a similar position
  • excellent knowledge of MS Office, Word, PowerPoint, Excel and Outlook
  • fluent in French and English, both verbally and in writing
  • dynamism, strong interpersonal relations, judgment, and organization skills
  • able to work under pressure and can manage several priorities simultaneously
  • great deal of initiative and can work with minimum supervision
  • can maintain strict confidentiality when required
Job Responsibility
Job Responsibility
  • Coordinate the agenda of the VP(s)
  • Manage day-to-day activities (review emails, phone calls, etc.)
  • Make travel arrangements and prepare expense reports for the VP(s) and Directors
  • Accomplish administrative tasks (timesheet and vacation tracking
  • catering requests
  • IT equipment ordering
  • PR requests
  • HR requisitions)
  • Ensure follow up on activities and files
  • Make decisions and recommendations within the authorized guidelines and procedures
What we offer
What we offer
  • Insurance plans (Dental, medical, life insurance, disability, and more)
  • Competitive base salary
  • Retirement savings plan
  • Employee Assistance Program
  • Tele Health Program
  • Fulltime
Read More
Arrow Right

Bilingual Spanish Receptionist

Robert Half is currently seeking a highly professional and personable Bilingual ...
Location
Location
United States , Miami
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bilingual English/Spanish required (written and verbal)
  • 1+ year of reception or administrative experience preferred
  • Strong communication and customer service skills
  • Ability to multitask and stay organized in a busy office environment
  • Proficient in Microsoft Office Suite (Word, Outlook, Excel)
  • Professional appearance and positive attitude
  • High school diploma required
  • college coursework a plus
Job Responsibility
Job Responsibility
  • Greet and assist visitors in a friendly, professional manner
  • Answer and direct incoming calls using a multi-line phone system
  • Provide information to clients and visitors while maintaining confidentiality
  • Schedule appointments, manage calendars, and coordinate meeting rooms
  • Handle incoming and outgoing mail, packages, and correspondence
  • Maintain a clean and organized reception area
  • Assist with basic administrative tasks, including data entry and filing
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
  • competitive compensation
  • Fulltime
Read More
Arrow Right

Bilingual Administrative Assistant

We are pleased to present a critical career opportunity as a Bilingual Administr...
Location
Location
Canada , Montreal
Salary
Salary:
50000.00 - 55000.00 CAD / Year
https://www.randstad.com Logo
Randstad
Expiration Date
June 18, 2026
Flip Icon
Requirements
Requirements
  • College Diploma (DEC) in office automation, Business Administration, or an equivalent administrative field
  • A minimum of 3 to 5 years of experience in a similar high-level administrative support role, ideally within a professional services firm (legal, consulting, or accounting firm)
  • Essential bilingualism (French-English, intermediate level oral and written) to communicate with clients and partners outside Quebec
  • Excellent ability to manage information in an organized and structured manner
  • Strong work ethic and commitment to excellence in administrative support service
Job Responsibility
Job Responsibility
  • Proactively and complexly manage the schedules and calendars of multiple professionals or partners within the team
  • Draft, revise, and proofread formal correspondence, presentations, and administrative reports in both French and English
  • Coordinate meeting logistics (document preparation, room booking, minute-taking, and drafting of reports)
  • Ensure complete organization of business travel (flights, accommodation, itineraries) and expense report management
  • Establish and maintain a rigorous and efficient document filing and archiving system (electronic and paper), ensuring administrative compliance
  • Manage incoming and outgoing communications, including telephone (bilingual) and physical reception of clients and partners
  • Ensure the management of office supplies inventory and coordinate the maintenance of equipment and premises
  • Offer general administrative support to team members, managers, and professionals of the accounting firm for all their activities
  • Participate in the continuous improvement of the organization's administrative processes and procedures, as a Business Administration professional
What we offer
What we offer
  • Annual Salary: $50,000 - $55,000
  • Comprehensive insurance package
  • 3 weeks of vacation
  • Easily accessible by metro
  • Fulltime
Read More
Arrow Right

Senior Executive Assistant

The Administrative Director will be responsible for the day-to-day operations of...
Location
Location
United States , Miami
Salary
Salary:
125000.00 - 130000.00 USD / Year
arrowsearchpartners.com Logo
Arrow Search Partners
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree required
  • 5-10 years of administrative/office management experience within finance
  • Experience booking travel and planning events preferred
  • Experience with Concur a plus
  • Bilingual in English and Spanish a plus
  • Able to demonstrate efficiency and organization
Job Responsibility
Job Responsibility
  • Maintain a professional and organized workspace
  • Greet all guests and manage logistics needed for guests
  • Serve as lead contact on building matters
  • Receive, sort, and deliver mail
  • Manage kitchen and pantry
  • restock supplies when necessary
  • Manage the Partner’s calendar
  • Book travel for both domestic and international travel
  • Prepare meeting agenda’s and notes
  • Submit expense reports for business expenses
  • Fulltime
Read More
Arrow Right

Bilingual Spanish Administrative Assistant

We are currently hiring for a Bilingual Spanish Administrative Assistant to supp...
Location
Location
United States , Miami
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bilingual in English and Spanish (required)
  • 2+ years of recent administrative assistant experience
  • Strong communication and organizational skills
  • Proficient in Microsoft Office (Outlook, Word, Excel)
  • Ability to multitask in a fast-paced environment
  • High attention to detail and accuracy
  • Professional demeanor and strong work ethic
  • Must be able to work on-site, Monday–Friday, 8:00 AM – 5:00 PM
  • Must be currently unemployed and available to start immediately
Job Responsibility
Job Responsibility
  • Provide general administrative support to the team
  • Answer and route incoming calls and emails
  • Schedule meetings, appointments, and maintain calendars
  • Prepare documents, reports, and correspondence
  • Maintain filing systems (both digital and physical)
  • Assist with data entry and record keeping
  • Coordinate office operations, including supplies and vendor communication
  • Support internal teams with day-to-day administrative tasks
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right