Bilingual Administrative Assistant Job at Robert Half (Miami)

Bilingual Spanish Administrative Assistant

agency focused on building a coordinated, comprehensive system of early educatio...

Location

United States , Quincy

Salary:

Not provided

Dutech Systems

Expiration Date

Until further notice

Requirements

Fluent in oral and written Spanish and English

Job Responsibility

Performs receptionist responsibilities including: Greets callers warmly and ascertain reason for calling
Answers inquiries and provides routine information including necessary information for referrals to other internal and external units
Greets visitors at the regional office and ensures appropriate personnel are notified
Performs general clerical functions to support the regional office including: Handling all incoming and outgoing mail and distributing incoming mail to appropriate personnel
Maintaining familiarity with office equipment and points of contact for additional support
Maintaining appropriate stock of office supplies
Coordinating the use of meeting space for trainings and meetings
Manage conference room calendars
Set-up and break-down rooms before and after meetings
Other duties as assigned

Fulltime

Administrative Assistant

Administrative Assistant position open in Central MA.

Location

United States , Central MA

Salary:

Not provided

Clarendon Early Education Services, Inc.

Expiration Date

Until further notice

Requirements

Knowledge working with child care financial assistance or transferrable knowledge related to other state/federal financial assistance programs a plus
Computer proficiency in Microsoft Office and Zoom/Teams
Experience in customer service and support
Strong interpersonal skills working with a diverse range of culturally linguistic backgrounds
Ability to work individually as well as a team-player
Exceptional organizational skills, with ability to prioritize and complete tasks in a timely fashion
Professional, Reliable and Adaptable, quick learner, takes initiative
Attention to detail and able to resolve issues in a time sensitive manner
Bi-lingual (English-Spanish)
Occasional evening trainings

Job Responsibility

Reception
data entry
intake of clients
assisting parents with childcare referrals and transportation best practices
Daily attendance calls to educators
Management of attendance tracking including substitute care for educator closures
Daily communication with Resource and Referral Agencies, educators, parents and staff
Maintain audit ready record keeping
Administrative duties to ensure smooth operation of the regional office
Assist the Regional Director, Billing Team and Child Care staff in all facets of childcare, subsidy administration, parent and educator support, professional development preparation and translation as needed

What we offer

16 paid holidays
8 sick/personal days
2 weeks of Earned time-off
Health and dental benefits
401K Retirement Plan Option

Executive Assistant

We are looking for a highly skilled Executive Assistant to provide comprehensive...

Location

United States , Bakersfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience as an Executive Assistant or in a similar role
Proficiency in managing calendars and coordinating complex travel arrangements
Strong writing skills with the ability to draft clear and concise correspondence
Bilingual proficiency is required, with excellent verbal and written communication
Demonstrated ability to multitask and prioritize effectively in a fast-paced environment
Experience in preparing board packets, meeting notes, and other executive-level documentation
High level of proficiency with digital organization tools and office software
Exceptional organizational skills and attention to detail

Job Responsibility

Manage complex calendars, including scheduling meetings and appointments for executives
Coordinate travel arrangements, including booking flights, accommodations, and transportation
Prepare and organize board packets, meeting notes, and other essential documentation
Compose clear and concise correspondence and other written communications on behalf of executives
Facilitate executive meetings by preparing agendas and ensuring follow-ups are completed
Maintain digital organization systems to ensure easy access to critical files and documents
Act as a liaison between executives and internal or external stakeholders
Handle multiple projects simultaneously while meeting deadlines and maintaining accuracy
Provide general administrative support to ensure the smooth operation of the executive office

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Executive Assistant

We are looking for an Executive Assistant to join our dynamic Bombardier Defense...

Location

Canada , Dorval

Salary:

Not provided

Bombardier

Expiration Date

Until further notice

Requirements

College Degree in administration or the equivalent
minimum of ten (10) years in a similar position
excellent knowledge of MS Office, Word, PowerPoint, Excel and Outlook
fluent in French and English, both verbally and in writing
dynamism, strong interpersonal relations, judgment, and organization skills
able to work under pressure and can manage several priorities simultaneously
great deal of initiative and can work with minimum supervision
can maintain strict confidentiality when required

Job Responsibility

Coordinate the agenda of the VP(s)
Manage day-to-day activities (review emails, phone calls, etc.)
Make travel arrangements and prepare expense reports for the VP(s) and Directors
Accomplish administrative tasks (timesheet and vacation tracking
catering requests
IT equipment ordering
PR requests
HR requisitions)
Ensure follow up on activities and files
Make decisions and recommendations within the authorized guidelines and procedures

What we offer

Insurance plans (Dental, medical, life insurance, disability, and more)
Competitive base salary
Retirement savings plan
Employee Assistance Program
Tele Health Program

Fulltime

Bilingual Spanish Receptionist

Robert Half is currently seeking a highly professional and personable Bilingual ...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bilingual English/Spanish required (written and verbal)
1+ year of reception or administrative experience preferred
Strong communication and customer service skills
Ability to multitask and stay organized in a busy office environment
Proficient in Microsoft Office Suite (Word, Outlook, Excel)
Professional appearance and positive attitude
High school diploma required
college coursework a plus

Job Responsibility

Greet and assist visitors in a friendly, professional manner
Answer and direct incoming calls using a multi-line phone system
Provide information to clients and visitors while maintaining confidentiality
Schedule appointments, manage calendars, and coordinate meeting rooms
Handle incoming and outgoing mail, packages, and correspondence
Maintain a clean and organized reception area
Assist with basic administrative tasks, including data entry and filing

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training
competitive compensation

Fulltime