Bilingual Accounting Administrative Assistant Job at Robert Half (Oklahoma City)

Bilingual Accounting Administrative Assistant

Our Oklahoma City nonprofit client is seeking a dependable and detail-oriented B...

Location

United States , Oklahoma City

Salary:

17.00 - 19.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Fluent in both English and Spanish (required)
Previous administrative, accounting, bookkeeping, or office support experience preferred
Experience with QuickBooks strongly preferred
Strong data entry skills with a high level of accuracy
Proficiency in Microsoft Office, including Outlook, Word, and Excel
Excellent communication and customer service skills
Strong organizational skills and attention to detail
Ability to prioritize tasks and work independently

Job Responsibility

Answer and direct incoming phone calls in both English and Spanish
Provide exceptional customer service to clients and visitors
Enter new client information into QuickBooks accurately and efficiently
Process and enter invoices into the accounting system
Assist with general bookkeeping and administrative support tasks
Place office and operational supply orders as needed
Maintain organized electronic and physical filing systems
Support daily office operations and assist team members with administrative projects
Perform data entry and ensure accuracy of records and documentation

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
Company 401(k) plan
Free online training

Fulltime

Bilingual Administrative Assistant

Robert Half is currently seeking a detail-oriented and professional Bilingual Ad...

Location

United States , Reedley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bilingual in Spanish and English (required)
1+ years of administrative, office support, receptionist, or customer service experience
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Strong written and verbal communication skills
Excellent organizational skills with strong attention to detail
Ability to prioritize tasks and work independently
High school diploma or equivalent required

Job Responsibility

Answer and direct incoming phone calls in both English and Spanish
Greet visitors and provide professional front-office support
Manage calendars, schedule appointments, and coordinate meetings
Prepare, organize, and maintain electronic and physical files
Perform data entry and maintain accurate records
Draft correspondence, reports, and other administrative documents
Assist with invoicing, purchase orders, and basic administrative accounting tasks
Support management with special projects and day-to-day administrative duties
Coordinate office supplies and maintain an organized workspace
Communicate effectively with customers, vendors, and internal teams

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training
access to top jobs
competitive compensation

New

Office Administrator / Accounting Assistant

We are looking for an organized and detail-oriented Office Administrator / Accou...

Location

United States , Christiana

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative experience in an office environment
Working knowledge of accounts payable and accounts receivable processes
Experience coding invoices and assisting with expense report processing
Strong attention to detail with the ability to maintain accuracy across multiple tasks
Comfortable performing receptionist duties and interacting professionally with employees, candidates, and visitors
Typing speed of 45 to 60 words per minute with solid data entry skills
Fluency in spoken and written Spanish necessary for this role

Job Responsibility

Manage day-to-day front desk and office support activities, including greeting visitors and maintaining a well-organized reception area
Assist with accounts payable and accounts receivable tasks by reviewing documentation, entering financial data, and helping keep records accurate and up to date
Code invoices appropriately and prepare them for timely processing in accordance with established procedures
Process employee expense reports and verify supporting information before submission for payment or reconciliation
Support onboarding activities by welcoming incoming employees, confirming completion of required paperwork, and coordinating distribution of uniforms
Respond to administrative requests from internal teams and help maintain organized files, records, and office documentation
Communicate with vendors, employees, and other contacts regarding routine billing, payment, and administrative inquiries
Provide general clerical support such as data entry, typing, and document preparation to keep office operations running smoothly

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Administrative Assistant

Our company, a well-established leader in the manufacturing and industrial distr...

Location

Canada , Saint-Laurent

Salary:

50000.00 - 60000.00 CAD / Year

Randstad

Expiration Date

August 07, 2026

Requirements

Experience in a similar role
Languages: Excellent communication skills. Bilingualism (French/English) is essential for communicating with our clients and partners outside of Québec and associates in Ontario
Technical Skills: Proficiency in basic computer tools (Word, Excel, Outlook). Comfortable working with numbers and accounting systems
Personal Qualities: Strong organizational skills, rigor, attention to detail, and a high degree of autonomy. You are able to manage multiple projects simultaneously with efficiency

Job Responsibility

Quote Management: Create, review, and send quotes to clients, responding to specific requests from the team
Reception and Customer Service: Answer telephone calls, screen and forward inquiries professionally
Office Logistics: Manage incoming and outgoing mail, prepare and send samples to clients, and ensure the organization and supply of office materials
Document Tracking: Review and validate work orders and submitted invoices
Accounts Payable: Create and enter accounts payable invoices
Process check deposits and EFTs (Electronic Funds Transfers)
Perform monthly bank reconciliations (validating deposits, EFTs, payroll, etc.)
Handle various banking tasks (printing the general ledger, correcting obsolete transactions, providing occasional)

What we offer

Ville Saint-Laurent
Permanent Position
100% On-site
Schedule: Full-time, Monday to Friday (9:00 a.m. to 5:00 p.m.) – 35 hours/week
Vacation: 3 weeks starting in the first year
Great team environment
Parking available

Fulltime

Administrative Assistant - Manufacturing Sector

A dynamic and well-established company in the manufacturing industry is currentl...

Location

Canada , Saint-Léonard

Salary:

50000.00 - 60000.00 CAD / Year

Randstad

Expiration Date

July 27, 2026

Requirements

Excellent communication skills in both French and English (written and oral)
Strong command of Microsoft Excel (data management, formulas, and reporting) and the MS Office Suite
Prior experience in the manufacturing or construction sector is highly preferred

Job Responsibility

Handle phone calls, emails, and administrative correspondence
Prepare, file, and archive administrative documents related to projects (contracts, permits, invoices, etc.)
Manage billing processes
Assist the accounting and sales departments
Manage orders and supplier relationships
Organize and coordinate internal and external meetings (clients, suppliers, subcontractors)

What we offer

Salary between $50,000 and $60,000
Located in East Montreal Anjou
Office hours from Monday to Friday
On-site parking
Group insurance

Fulltime

Administrative Assistant – Construction

A dynamic and well-established construction company is currently seeking a bilin...

Location

Canada , Saint-Léonard

Salary:

55000.00 - 70000.00 CAD / Year

Randstad

Expiration Date

July 27, 2026

Requirements

Excellent communication skills in both French and English (written and oral)
Strong command of Microsoft Excel and the MS Office Suite
Prior experience in the manufacturing or construction sector is highly preferred

Job Responsibility

Handle phone calls, emails, and administrative correspondence
Prepare, file, and archive administrative documents related to projects (contracts, permits, invoices, etc.)
Manage billing processes
Assist the accounting and sales departments
Manage orders and supplier relationships
Organize and coordinate internal and external meetings (clients, suppliers, subcontractors)

What we offer

Office hours, Monday to Friday
On-site parking
Group insurance

Fulltime

Administrative Assistant – Construction

A dynamic and well-established construction company is currently seeking a bilin...

Location

Canada , Saint-Léonard

Salary:

55000.00 - 70000.00 CAD / Year

Randstad

Expiration Date

July 13, 2026

Requirements

Excellent communication skills in both French and English (written and oral)
Strong command of Microsoft Excel and the MS Office Suite
Prior experience in the manufacturing or construction sector is highly preferred

Job Responsibility

Handle phone calls, emails, and administrative correspondence
Prepare, file, and archive administrative documents related to projects (contracts, permits, invoices, etc.)
Manage billing processes
Assist the accounting and sales departments
Manage orders and supplier relationships
Organize and coordinate internal and external meetings (clients, suppliers, subcontractors)

What we offer

Located in East Montreal
Office hours, Monday to Friday
On-site parking
Group insurance

Fulltime

Service Administrative Assistant

Our client in Dorval in the construction industry is currently looking for a ser...

Location

Canada , Dorval

Salary:

48000.00 - 50000.00 CAD / Year

Randstad

Expiration Date

July 12, 2026

Requirements

Service experience
Strong organisation skills
Administrative skills
Basic accounting skills
Time management skills for administrative duties
Be bilingual
Strong bilingual communication skills – both verbal and written
English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis
Versatile and flexible under high pressure situations
Provide direction and solutions to technician's who are handling the service call

Job Responsibility

Manage the daily maintenance & repair service calls requested by national retail/commercial industry clients
Ensure that the quality of service and customer satisfaction are achieved
Assist with the daily maintenance & repair service calls requested by national retail/commercial industry clients
Assist Service Coordinators in making follow up calls
Assist with the dispatch of service calls across Canada
Ensure customer satisfaction following up on the completed service call
Assist in finding new resources to help maintain a competitive edge in the industry (nationally)

What we offer

Monday-Friday (7AM-9AM - 4PM-6PM) (40 hours a week)
3 weeks vacation
Group insurance after probation - Benefits - 50%/50% (medical, dental, life insurance, etc.)
Company is constantly growing and well-known in the industry
RRSP plan after one year

Fulltime

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Bilingual Accounting Administrative Assistant

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