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BIIC Executive Assistant and Team Admin

barclays.co.uk Logo

Barclays

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Location:
India , Mumbai

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Contract Type:
Not provided

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Salary:

Not provided

Job Description:

Join the Business Support & Administration team to ensure Barclays operates smoothly and efficiently. Your contributions will include a variety of essential office services such as clerical work, secretarial duties, word processing, telecommunications, and mail services, ensuring the organisation runs seamlessly. Join us as a "BIIC Executive Assistant and Team Admin" who is responsible to provide world class administrative support at an executive level. The individual requires strong initiative and sound judgement, with the ability to work independently. Excellent interpersonal skills and a demonstrated ability to collaborate effectively with a broad range of individuals and groups is a must. Strong data/analytical skills, good command and experience on Excel and PowerPoint presentation (Should be able to demonstrate these skills during selection process) to be able to execute data and reporting requests and ability to present data results in a visual, user-friendly format for the intended audience.

Job Responsibility:

  • Provide world class administrative support at an executive level
  • Management of executive, managers or team calendars and overseeing timely responses to meeting invitations and requests.
  • Planning and arranging travel itineraries, including flights, accommodation and ground transportation, ensuring timely and efficient travel for the executive or team.
  • Proactively anticipating the needs of the executive or team, prioritising tasks, and ensuring timely completion.
  • Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.

Requirements:

  • Coordinate visits of senior business stakeholders
  • Ensure organisational charts for teams are up to date
  • Responsible for all the logistics such as travel, ground transport and Visas for the senior staff
  • Act as a Coordinator for all activities/events as may be required from time to time, and dealing with event management teams
  • Work as poc with CRES, Location strategy, GTIS, HR teams for various requirements
  • Arrange conferences, meetings, and travel reservations for office personnel
  • Compose, type, and distribute meeting notes, routine correspondence, and reports.
  • Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Email management , as applicable.
  • Mail newsletters, communications, and other information.
  • Maintain scheduling and event calendars.
  • Coordinate conferences and meetings.
  • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
  • Usage of M365 and necessary softwares to produce correspondence and documents, and maintain presentations, spreadsheets and databases.
  • Ordering and maintaining stationery and equipment supplies.
  • Sound judgement, ability to work independently when required
  • Focus on Strong attention to detail and accuracy
  • Excellent interpersonal and communication skills and a demonstrated ability to collaborate effectively with a broad range of individuals and groups is a must.
What we offer:
  • Wellness rooms, gyms and mental health support
  • Modern workspaces, collaborative areas, and state-of-the-art meeting rooms
  • On-site cafeterias, fitness centers, and tech-equipped workstations
  • Hybrid working
  • Structured approach to hybrid working with fixed 'anchor' days

Additional Information:

Job Posted:
April 16, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
Job Link Share:

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