Bids and Proposals Specialist Job at Avantor

Proposal Desk Specialist

The Proposal Desk Specialist plays a crucial role by overseeing the preparation,...

Location

United States , Montgomery

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A high school diploma or equivalent is required
A minimum of three years of relevant experience in bid, proposal, or sales coordination roles is preferred
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong ability to work independently while managing competing demands in a dynamic environment
Exceptional writing, editing, and formatting skills, with a focus on document production
Analytical skills to interpret detailed information, compile numerical data, and extract actionable insights
Demonstrated ability to prioritize work tasks effectively to optimize time management and productivity
Detail-oriented with a commitment to producing high-quality, accurate work
Reliable, receptive to feedback, and consistently responsive in meeting organizational needs

Job Responsibility

Manage and coordinate the full lifecycle of bid submissions, ensuring timely delivery of proposals, tenders, and expressions of interest
Analyze bid documents, such as Requests for Proposals (RFPs) and Requests for Information (RFIs), to identify priorities and critical deadlines
Draft, refine, and format proposal content in alignment with established standards for quality and presentation
Prepare proposal materials, including statements of qualifications, templates, professional profiles, and case studies
Develop and maintain a centralized library of proposal-related assets, including approved content, templates, and resources
Collaborate with subject matter experts, sales representatives, and leaders to collect, review, and finalize substantive bid content
Simultaneously oversee multiple bid opportunities, prioritizing deliverables to ensure deadlines are consistently met
Proactively assess and refine proposal workflows to optimize efficiency and improve outcomes
Provide assistance with post-submission activities, such as addressing clarifications, delivering presentations, and participating in debrief sessions as needed
Perform additional duties as assigned by management

What we offer

Access to top jobs
Competitive compensation
Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training

Bid specialist

APMP-certified, SC-cleared bid specialist with over 26 years' experience support...

Location

United Kingdom , Waterlooville

Salary:

Not provided

Bid Solutions

Expiration Date

Until further notice

Requirements

APMP-certified
SC-cleared
Over 26 years' experience supporting bid, marketing, business development and technical publications teams
Proven success as a proposal editor and writer
Meticulous, detail-oriented professional with a strong work ethic and high standards
Delivers high-quality, error-free content to tight deadlines
Experienced in working in small and large bid teams, in highly regulated environments for complex £multi-million contracts, including global, joint venture and consortium bids
Writes and edits a variety of content, including case studies, marketing materials, press releases, award entries, reports, web pages, social media posts and internal / external communications

Proposal Specialist

The Proposal Specialist plays a key role in Southland’s business development eff...

Location

United States , San Antonio

Salary:

80000.00 - 85000.00 USD / Year

Aquent

Expiration Date

Until further notice

Requirements

Bachelor’s degree in English, Marketing, Communications, or a related field — or equivalent work experience
Minimum 1-3 years of experience in proposal writing, editing, or technical documentation within a professional services environment
Proficiency in Adobe InDesign required
Excellent writing, editing, and proofreading skills with strong attention to detail
Proven ability to multi-task, prioritize, and meet deadlines in a fast-paced environment
Strong collaboration and customer service orientation
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Visio)

Job Responsibility

Develop and manage prequalification and bid proposal packages, ensuring timely and compliant submissions
Establish and maintain organized file structures for project-specific RFQs and proposal materials
Coordinate and manage all aspects of client-generated RFQs, internal responses, and final deliverables
Prepare proposal components, including scopes of work, resumes, project experience lists, org charts, and supporting materials
Collaborate with internal teams to define deliverable timelines, submission requirements, and responsibilities
Design and support PowerPoint presentations for business development and client meetings
Partner with Marketing to standardize templates, tools, and procedures that ensure consistency and compliance with Southland brand standards
Maintain project data and collateral, including information for press releases, project profiles, and case studies for print and web use
Coordinate with Marketing on media opportunities, trade show schedules, and content updates

Fulltime

Sales Content & Knowledge Specialist

We’re looking for a strong writer and editor who’s passionate about crafting cle...

Location

United Kingdom

Salary:

Not provided

LHH

Expiration Date

Until further notice

Requirements

Strong experience writing and editing sales or proposal content (e.g. RFPs, pitch decks, client presentations)
Excellent written English with the ability to tailor messaging to different audiences and sales scenarios
Strong PowerPoint skills – ability to design and refine client-facing slides (not just internal decks)
Comfortable working with content management platforms such as Loopio, Seismic, or SharePoint
Ability to manage multiple content projects and deadlines in a fast-paced, global environment
Strong stakeholder collaboration skills – especially working with SMEs and senior sales leaders
Highly organized and detail-oriented, with good judgment around brand, tone, and message alignment

Job Responsibility

Write, edit, and refine persuasive sales content for use in proposals, presentations, RFPs, and other sales materials
Collaborate with SMEs and sales teams to gather input and shape compelling client-focused narratives
Maintain and update a central library of approved content using tools like Loopio, Seismic, and SharePoint
Evolve and enhance sales templates, decks, and visual toolkits to reflect current messaging and brand standards
Build and maintain a strong library of case studies and proof points across services, industries, and geographies
Provide editing, proofreading, and messaging feedback on live bid materials, ensuring consistency, clarity, and impact
Support quality control on key bids and sales presentations, reviewing structure, tone, and visual alignment
Train and coach internal sales and opportunity management teams on sales writing best practices (e.g. tone, structure, storytelling)
Upload and organize final content in internal platforms, ensuring materials are easy to find and use across global teams
Help communicate new content and updates to the broader sales organization to drive adoption

What we offer

Growth opportunities within a HR Solutions global leader
We prioritize learning to stay agile in an increasingly competitive business environment
We foster an open-minded environment where people spark new ideas and explore alternatives
Additional benefits including PTO, Paid Holidays, and more

Fulltime

Bid Specialist - Senior

We are seeking an experienced IoT Bid Specialist to manage complex bids from qua...

Location

Hungary , Budapest

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

Experienced in bids and proposals, preferably in telecoms or related sectors
Fluent in English with strong communication and stakeholder management skills
2–4 years of strategic project management experience or equivalent
Commercial acumen with experience in customer-facing negotiations (desired)
Skilled in managing virtual teams and delivering assertive communication
Proficient in PowerPoint and presentation tools
knowledge of project management methodologies (Prince2/PMP) is an advantage
APMP or similar accreditation in Bid and Proposal Management is a plus
Analytical, detail-oriented, and confident in decision-making
Understanding of IoT industry and global competitive landscape is desirable

Job Responsibility

Manage complex IoT bids and RFPs with bespoke elements from qualification to submission or contracting
Facilitate bid strategy communication and coach teams for customer presentations
Lead qualification meetings and make informed decisions based on stakeholder input
Review and present commercial propositions, assessing implications of bespoke solutions
Identify risks throughout the bid lifecycle and propose mitigation strategies
Recommend contracting alternatives based on legal and commercial terms
Build strong relationships with internal stakeholders and customers, ensuring timely delivery and quality proposals

What we offer

Opportunity to work on global IoT bids impacting Vodafone’s international enterprise clients
Exposure to strategic deal shaping and customer negotiations
Collaborative environment with cross-functional teams and senior stakeholders
Professional development through challenging projects and mentoring opportunities

Bid Specialist - Senior

We are seeking an experienced IoT Bid Specialist to manage complex bids from qua...

Location

Hungary , Budapest

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

Experienced in bids and proposals, preferably in telecoms or related sectors
Fluent in English with strong communication and stakeholder management skills
2–4 years of strategic project management experience or equivalent
Commercial acumen with experience in customer-facing negotiations (desired)
Skilled in managing virtual teams and delivering assertive communication
Proficient in PowerPoint and presentation tools
Analytical, detail-oriented, and confident in decision-making

Job Responsibility

Manage complex IoT bids and RFPs with bespoke elements from qualification to submission or contracting
Facilitate bid strategy communication and coach teams for customer presentations
Lead qualification meetings and make informed decisions based on stakeholder input
Review and present commercial propositions, assessing implications of bespoke solutions
Identify risks throughout the bid lifecycle and propose mitigation strategies
Recommend contracting alternatives based on legal and commercial terms
Build strong relationships with internal stakeholders and customers, ensuring timely delivery and quality proposals

What we offer

Corporate assets including a laptop and mobile phone with subscription (unlimited voice, text message, and data within the EU)
Cafeteria package
Private Medical Services
Employee Assistance Program to support your wellbeing and mental health
Life and accident insurance
You can work remotely overseas for 20 days a year
16 weeks fully paid parental leave. This applies to all non-birthing partners who become parents due to birth or adoption
You and your family members can enjoy several discounts from our partners

Fulltime

Specialist, Bid Support

JLL empowers you to shape a brighter way. Our people at JLL are shaping the futu...

Location

India , Gurugram

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Post-Graduate, with excellent academic credentials
8-10 years of relevant experience from a professional services firm, including proposal editing and writing
Experience in Proposal Management / Support from a reputed firm
Content writing, content/knowledge management
Excellent written, verbal and interpersonal communications skills
Proficient with MS Office (Word, PowerPoint and Excel)
High attention to detail with consistent high-quality deliverables
Able to work on strict turnaround times, and have a problem-solving approach
Functional experience of MS Office (Word, PowerPoint and Excel)
proficiency in formatting/design will be a plus

Job Responsibility

Work collaboratively with the Sales Leads and proposal manager to provide support for varied presales solution aspects, including bid-response
Lead the kick-off calls, coordinate with department heads to identify specific stakeholders for individual bids, and act as the main contact-point for process execution
Manage the bid portals and provide regular updates to Bid Managers/Directors on projects in the pipeline
Complete first baseline draft RFP response, pulling baselines from proposal databases & baselines libraries. Would need to edit or re-write the responses to provide the best suited response. Gradually, start developing RFP’s end to end, while actively engaging with Sales Lead or Project Managers and/or Account Team
Own the development of tailored CVs/Bios/Case studies working with the business lines and SMEs
Engage with all organizational SMEs to ensure that their inputs are incorporated in a timely manner
Undertake research on customer and opportunity and gather competitive information to feed into bid-evaluation process and responses
Contribute to the development of slides for bid presentations in PowerPoint, in coordination with the proposal manager, bid coordinator, and graphic design specialists
Assist in preparing qualification and client proposal materials by bringing the best of the practice and delivering high quality client development materials
Identify unique questions & responses in completed bids, and update the baselines with new content or coordinate with KM colleagues to have this closed

Fulltime

Proposal writer

Do you enjoy the challenge of putting together pieces of a puzzle and creating a...

Location

Canada , Concord

Salary:

40.00 - 50.00 CAD / Hour

Randstad

Expiration Date

April 24, 2026

Requirements

Minimum 3 years’ experience as a proposal specialist, writer or coordinator with background in one or more of the following sectors: Mechanical/Electrical Services, Construction, Facility Management
Ability to communicate clearly and concisely (verbally and written). Able to distill complex ideas and concepts in a simple manner and present in multiple ways
University degree in Engineering, English, Marketing, or Journalism, along with APMP (Association of Proposal Management Professionals) certification or equivalent will be an asset
Advanced level skills in MS Word, PowerPoint, Adobe Creative Suite, SharePoint, Salesforce
Excellent interpersonal skills and a natural team player able to operate effectively within a multi-disciplinary environment with many stakeholders
Ability to work well under pressure, deal with multiple and overlapping projects and deadlines

Job Responsibility

Contribute to our ongoing growth and sales activity by managing the bid production process to ensure all bids and proposals are polished and make an impact. This includes: technical writing, editing, coordinating, designing and producing bids in accordance with best practices, client expectations and Plan Group’s brand guidelines
Work in a high performance team collaborating with internal stakeholders and senior managers to manage and maintain the bid schedule, develop content and source material for submissions
Proactively monitor bid opportunities through all portals to ensure continued growth of sales pipeline. Maintain up-to-date company registration and ongoing review of key word searches
Build and develop our internal proposal systems and processes (including bid collateral library, templates and references) to ensure our proposals convey value and competitive differentiation
Contribute to the ongoing development of external marketing and branding of the Business Unit as required
Other duties as needed, to the level and character of work as may reasonably be required within the Department / Service

Bids and Proposals Specialist

Avantor

Location:
Canada

Category:
Sales

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 18, 2026

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