Bids and Proposals Specialist Job at Avantor

Proposal Desk Specialist

The Proposal Desk Specialist plays a crucial role by overseeing the preparation,...

Location

United States , Montgomery

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A high school diploma or equivalent is required
A minimum of three years of relevant experience in bid, proposal, or sales coordination roles is preferred
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong ability to work independently while managing competing demands in a dynamic environment
Exceptional writing, editing, and formatting skills, with a focus on document production
Analytical skills to interpret detailed information, compile numerical data, and extract actionable insights
Demonstrated ability to prioritize work tasks effectively to optimize time management and productivity
Detail-oriented with a commitment to producing high-quality, accurate work
Reliable, receptive to feedback, and consistently responsive in meeting organizational needs

Job Responsibility

Manage and coordinate the full lifecycle of bid submissions, ensuring timely delivery of proposals, tenders, and expressions of interest
Analyze bid documents, such as Requests for Proposals (RFPs) and Requests for Information (RFIs), to identify priorities and critical deadlines
Draft, refine, and format proposal content in alignment with established standards for quality and presentation
Prepare proposal materials, including statements of qualifications, templates, professional profiles, and case studies
Develop and maintain a centralized library of proposal-related assets, including approved content, templates, and resources
Collaborate with subject matter experts, sales representatives, and leaders to collect, review, and finalize substantive bid content
Simultaneously oversee multiple bid opportunities, prioritizing deliverables to ensure deadlines are consistently met
Proactively assess and refine proposal workflows to optimize efficiency and improve outcomes
Provide assistance with post-submission activities, such as addressing clarifications, delivering presentations, and participating in debrief sessions as needed
Perform additional duties as assigned by management

What we offer

Access to top jobs
Competitive compensation
Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training

Bid specialist

APMP-certified, SC-cleared bid specialist with over 26 years' experience support...

Location

United Kingdom , Waterlooville

Salary:

Not provided

Bid Solutions

Expiration Date

Until further notice

Requirements

APMP-certified
SC-cleared
Over 26 years' experience supporting bid, marketing, business development and technical publications teams
Proven success as a proposal editor and writer
Meticulous, detail-oriented professional with a strong work ethic and high standards
Delivers high-quality, error-free content to tight deadlines
Experienced in working in small and large bid teams, in highly regulated environments for complex £multi-million contracts, including global, joint venture and consortium bids
Writes and edits a variety of content, including case studies, marketing materials, press releases, award entries, reports, web pages, social media posts and internal / external communications

Proposal Specialist

The Proposal Specialist plays a key role in Southland’s business development eff...

Location

United States , San Antonio

Salary:

80000.00 - 85000.00 USD / Year

Aquent

Expiration Date

Until further notice

Requirements

Bachelor’s degree in English, Marketing, Communications, or a related field — or equivalent work experience
Minimum 1-3 years of experience in proposal writing, editing, or technical documentation within a professional services environment
Proficiency in Adobe InDesign required
Excellent writing, editing, and proofreading skills with strong attention to detail
Proven ability to multi-task, prioritize, and meet deadlines in a fast-paced environment
Strong collaboration and customer service orientation
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Visio)

Job Responsibility

Develop and manage prequalification and bid proposal packages, ensuring timely and compliant submissions
Establish and maintain organized file structures for project-specific RFQs and proposal materials
Coordinate and manage all aspects of client-generated RFQs, internal responses, and final deliverables
Prepare proposal components, including scopes of work, resumes, project experience lists, org charts, and supporting materials
Collaborate with internal teams to define deliverable timelines, submission requirements, and responsibilities
Design and support PowerPoint presentations for business development and client meetings
Partner with Marketing to standardize templates, tools, and procedures that ensure consistency and compliance with Southland brand standards
Maintain project data and collateral, including information for press releases, project profiles, and case studies for print and web use
Coordinate with Marketing on media opportunities, trade show schedules, and content updates

Fulltime

MSP RFP Specialist

We are seeking an experienced MSP RFP Specialist to prepare high quality proposa...

Location

Salary:

Not provided

Zazz

Expiration Date

Until further notice

Requirements

4 to 5+ years of experience preparing MSP focused RFPs for US and/or Canadian public sector agencies
Must have worked at an MSP or IT managed services company
Strong experience writing technical and compliance content for MSP services (NOC, Helpdesk, Cybersecurity, Cloud, Device Management)
Hands on experience with procurement portals: SAM.gov, Merx, Buyandsell, Ariba, VendorLink, state portals
Ability to manage entire proposal lifecycle without supervision
Strong document formatting, organization, and compliance tracking
Excellent written English and ability to communicate complex MSP services clearly

Job Responsibility

Identify and qualify RFPs across US and Canadian government portals and enterprise procurement platforms
Prepare complete RFP responses including technical sections, compliance matrices, pricing inputs, and submission documents
Ensure strict adherence to formatting, compliance, and submission requirements for federal, state, provincial, and commercial bids
Manage submission portals such as SAM.gov, Merx, Buyandsell, Ariba, and state procurement systems
Coordinate with internal teams (MSP operations, cybersecurity, finance, leadership) only when specific inputs are required
Maintain complete document accuracy, version control, checklists, calendars, and deadline management
Deliver polished, compliant, and audit ready proposal packages on time

Fulltime

Sales Content & Knowledge Specialist

We’re looking for a strong writer and editor who’s passionate about crafting cle...

Location

United Kingdom

Salary:

Not provided

LHH

Expiration Date

Until further notice

Requirements

Strong experience writing and editing sales or proposal content (e.g. RFPs, pitch decks, client presentations)
Excellent written English with the ability to tailor messaging to different audiences and sales scenarios
Strong PowerPoint skills – ability to design and refine client-facing slides (not just internal decks)
Comfortable working with content management platforms such as Loopio, Seismic, or SharePoint
Ability to manage multiple content projects and deadlines in a fast-paced, global environment
Strong stakeholder collaboration skills – especially working with SMEs and senior sales leaders
Highly organized and detail-oriented, with good judgment around brand, tone, and message alignment

Job Responsibility

Write, edit, and refine persuasive sales content for use in proposals, presentations, RFPs, and other sales materials
Collaborate with SMEs and sales teams to gather input and shape compelling client-focused narratives
Maintain and update a central library of approved content using tools like Loopio, Seismic, and SharePoint
Evolve and enhance sales templates, decks, and visual toolkits to reflect current messaging and brand standards
Build and maintain a strong library of case studies and proof points across services, industries, and geographies
Provide editing, proofreading, and messaging feedback on live bid materials, ensuring consistency, clarity, and impact
Support quality control on key bids and sales presentations, reviewing structure, tone, and visual alignment
Train and coach internal sales and opportunity management teams on sales writing best practices (e.g. tone, structure, storytelling)
Upload and organize final content in internal platforms, ensuring materials are easy to find and use across global teams
Help communicate new content and updates to the broader sales organization to drive adoption

What we offer

Growth opportunities within a HR Solutions global leader
We prioritize learning to stay agile in an increasingly competitive business environment
We foster an open-minded environment where people spark new ideas and explore alternatives
Additional benefits including PTO, Paid Holidays, and more

Fulltime

Proposal Specialist

We are looking for a commercially driven Proposal Specialist to help secure Meto...

Location

Norway , Trondheim

Salary:

Not provided

Fugro

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Science or a relevant technical subject
Intermediate-level experience in a commercial or technical discipline related to Metocean or offshore services
Strong proposal writing, costing, and consultative sales skills
Solid understanding of strategic bid planning and commercial acumen
Excellent communication skills in English (written and spoken)

Job Responsibility

Manage and compile winning bids for Metocean projects, ensuring competitiveness, accuracy, and timely delivery
Engage with clients to understand project needs and identify upsell and cross-sell opportunities across service lines
Support proactive business development through client engagement and participation in industry events
Collaborate with internal teams—technical experts, legal, finance, and other service lines—to develop strategic and compliant proposals
Monitor industry trends and competitor activity to inform bid strategy and solution development
Contribute to continuous improvement of proposal quality, pricing strategies, and commercial performance

What we offer

International work environment
Flexible working hours
Subsidised canteen
On-site parking
In-house exercise room
Covered mobile phone and internet expenses
Secure bike parking and wardrobe/shower facilities
Excellent pension and insurance schemes

Fulltime

New

Proposal Specialist

The Proposal Specialist plays a key role in the development and coordination of ...

Location

United States , Dallas

Salary:

70000.00 - 80000.00 USD / Year

Aquent

Expiration Date

Until further notice

Requirements

Bachelor’s degree in English, Marketing, Communications, or related field, or equivalent experience
Minimum 2-3 years of experience writing, editing, and preparing proposals or technical documentation
Strong proficiency in Adobe Creative Suite
InDesign experience required
Proficiency in MS Office and MS Visio
Excellent project management and time management skills with the ability to meet deadlines
Strong communication, writing, and proofreading skills
Ability to multitask and prioritize effectively

Job Responsibility

Prepare and submit prequalification and bid proposal packages as requested
Establish and maintain file structures for project-specific Requests for Qualifications (RFQs) and bid proposals
Manage all client-provided RFQ documents, company responses, and final submission materials
Oversee proposal preparation, including scope details, resumes, project lists, organizational charts, and supporting collateral
Assist in developing deliverable lists, timelines, submission requirements, and coordination responsibilities
Collaborate with internal teams to design and develop PowerPoint presentations and proposal content
Work closely with the marketing team to implement tools and procedures ensuring consistent project documentation standards
Compile and maintain project data for use in press releases, project profiles, case studies, and web or print materials
Support coordination of media opportunities and trade show schedules with marketing staff

What we offer

401(k) plan with generous company match and immediate vesting
Comprehensive medical, dental, and vision insurance
Annual performance-based bonus program
Life and AD&D insurance, with voluntary coverage options
Short- and long-term disability insurance
Pre-tax flexible spending plans (health and dependent care)
Paid parental leave, holidays, vacation, and personal time
Professional development opportunities and membership support
Employee wellness programs

Fulltime

Bid Specialist

Bid Specialist – Home Worker. The successful candidate will be required to make ...

Location

United Kingdom

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Skilled in developing persuasive written content in a highly competitive and deadline-driven environment
Strong time management
Organisational skills
Confidence in engaging with stakeholders at all levels
Collaborative team player
Able to manage multiple priorities
Contribute to process improvement
Subject to clearance through the Disclosure and Barring Service and a County Court Judgment check

Job Responsibility

Produce high-quality, tailored tender and proposal responses in line with agreed deadlines
Build and maintain strong working relationships with Subject Matter Experts across the business
Lead bid planning and solution meetings (e.g. kick-off calls)
Attend internal meetings and gather relevant information to support bid responses
Ensure all bid documentation is accurate, compliant, and of the highest standard
Take ownership of bid delivery while identifying and escalating any risks or issues
Maintain and contribute to a central bid content library
Support continuous improvement of the bid process and submission quality
Provide support to the wider Bid Team and Head of Enforcement Bids as required

What we offer

Competitive Annual Leave + bank holidays
Healthcare Cash Plan
Enhanced Maternity & Paternity package (subject to eligibility)
Cycle to Work scheme
Company Pension Scheme
Lifestyle benefits – discounts on retail, travel, health & wellbeing

Fulltime

Bids and Proposals Specialist

Avantor

Location:
Canada

Category:
Sales

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 18, 2026

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Job Posted:
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