Bidding Coordinator Job at MBMpl (Sydney)

Bid Coordinator

One Works is looking for a proactive and highly organised Bid Coordinator to joi...

Location

Italy , Milano

Salary:

Not provided

One Works

Expiration Date

Until further notice

Requirements

Proven experience in a bid/proposal coordination role, preferably within the architecture, engineering, or construction (AEC) industry
Proficiency in Adobe InDesign and the Microsoft Office Suite (Word, PowerPoint, Excel)
A strong interest in and knowledge of the architectural and design sector
A relevant degree or equivalent qualification
Exceptional organisational skills with a proven ability to manage multiple, overlapping deadlines
Meticulous attention to detail in both written and visual content
Excellent verbal and written communication skills in English
Strong interpersonal skills, with the ability to work effectively with diverse teams and senior leadership
A proactive, collaborative, and hands-on approach
Resilience and confidence to work effectively under pressure

Job Responsibility

Managing and monitoring electronic tender platforms and documentation compliance
Managing the end-to-end bid process, from tracking new opportunities (PQQs, ITTs, RFPs) to final submission
Coordinate and manage timelines, ensuring all deadlines are met
Develop compelling and customised bid narratives that respond directly to client requirements
Write, edit, and proofread all bid documentation to ensure clarity, accuracy, and brand consistency
Design and format high-quality bid documents, ideally using Adobe InDesign
Coordinate with technical and non-technical staff to collate all necessary information for submissions, including project sheets, CVs, and technical responses
Ensure all submissions are compliant, well-presented, and submitted on time
Maintain and update a central library of bid information and marketing collateral
Support the preparation of presentations for interviews and client meetings

Bid Coordinator

The bid coordinator is the central hub of communication and data collection for ...

Location

United States , Fairmont

Salary:

Not provided

MEC Construction LLC

Expiration Date

Until further notice

Requirements

2+ years of experience in a project management/construction management role
High School Diploma or equivalent
5+ years of progressive experience including 2+ years of bid coordination or project management experience
Must possess excellent communication and problem solving skills, strong analytical and PC skills
Should possess strong working knowledge of Microsoft Office Suite Products including: Excel and Word
Must be highly organized with attention to details, results oriented and capable of multi-tasking in a fast pace environment
Possess strong customer service skills
Ability to multitask in a high paced work environment with changing priorities
Strong computer skills including proficiency with the MS Office Suite of programs
Ability to communicate effectively in both verbal and written form

Job Responsibility

Serve as division’s main point of contact for bid solicitations from customers and solicitations to subcontractors
Monitor bidding opportunities, review solicitations from clients, and respond to invitations to bid
Procuring and maintaining contractor license information for the company to ensure that the progression of work and the company’s ability to serve as a contractor is not limited by state licensing requirements
Maintain database of existing and emerging bid opportunities and distribute Bid Tracker
Coordinate efforts with departments across the company in preparation of bids and provide assistance as needed
Organize documents provided by clients and distribute to appropriate subcontractors to solicit subcontractors’ bids
Coordinate, prepare and review submissions for bids
Schedule bid review meetings with appropriate internal staff
Communicate with subcontractors, compliance requirements or clarification and follow-up on bid submissions
Assist with filing, faxing, copying, printing and performing additional related duties as assigned

Fulltime

New

Senior Bid Coordinator

Axis CLC is a national property maintenance and compliance partner, backed by ov...

Location

United Kingdom , Stratford

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Proven experience in bid coordination or bid management within a commercial or regulated environment
Strong leadership and people-management capability, with experience supporting and developing others
Excellent organisational skills, with the ability to manage multiple bids and competing deadlines
Strong written and verbal communication skills, with confidence engaging senior stakeholders
A high level of attention to detail and a strong understanding of compliance and governance requirements

Job Responsibility

Lead and develop the bid coordination function, ensuring consistent, high-quality delivery aligned to business growth objectives
Oversee the end-to-end bid lifecycle, coordinating activity from opportunity identification through to submission
Line manage, mentor and support three Bid Coordinators, building capability, confidence and performance
Establish and maintain clear governance frameworks, templates and standard processes for bid delivery
Ensure all bid submissions are accurate, compliant, well-structured and submitted on time
Own bid-related communications, including portal management, clarifications and client interactions
Support bid writers by coordinating inputs, evidence and materials to ensure consistency across submissions
Drive continuous improvement, identifying opportunities to improve efficiency, quality and use of technology across the bid process

What we offer

A competitive salary package with a performance-related bonus
Pension, medical scheme options and life assurance
25 days’ holiday + bank holidays
Perkbox (discounts, perks & wellbeing offers)
1 paid volunteer day
£2,000 refer-a-friend bonus after the referee passes probation
Opportunities for development and progression across Axis CLC

Bid Manager

Join Amaris Consulting in Paris and become part of a dynamic, international team...

Location

France , Paris

Salary:

Not provided

Amaris Consulting

Expiration Date

Until further notice

Requirements

Master’s degree in business, engineering, or a related field
Previous experience (minimum 2 years) in bid management, proposal coordination, or business development within a consulting or engineering environment
Excellent verbal and written communication skills in French and English
Proficiency with Microsoft Office Suite and bid management tools
Strong organizational skills, attention to detail, and ability to manage multiple priorities
Excellent teamwork, adaptability, and problem-solving abilities

Job Responsibility

Coordinate the end-to-end bid process for consulting and engineering projects, ensuring timely and high-quality submissions
Analyze client requirements and develop tailored solutions in collaboration with technical and commercial teams
Prepare, review, and finalize all bid documentation, ensuring compliance with client specifications and internal standards
Manage communication with internal stakeholders and external partners throughout the bid lifecycle
Monitor and report on bid progress, identifying risks and proposing mitigation strategies
Contribute to the continuous improvement of bid management processes and tools
Support business development initiatives by identifying new opportunities and participating in strategic planning
Ensure knowledge sharing and best practices within the team

What we offer

An international community bringing together 110+ different nationalities
An environment where trust has a central place: 70% of our key leaders started their careers at the first level of responsibility
A robust training system with our internal Academy and 250+ available modules
A vibrant workplace that frequently gathers for internal events (afterworks, team buildings, etc.)
Strong commitments to CSR, notably through participation in our WeCare Together program

Proposal Desk Specialist

The Proposal Desk Specialist plays a crucial role by overseeing the preparation,...

Location

United States , Montgomery

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A high school diploma or equivalent is required
A minimum of three years of relevant experience in bid, proposal, or sales coordination roles is preferred
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong ability to work independently while managing competing demands in a dynamic environment
Exceptional writing, editing, and formatting skills, with a focus on document production
Analytical skills to interpret detailed information, compile numerical data, and extract actionable insights
Demonstrated ability to prioritize work tasks effectively to optimize time management and productivity
Detail-oriented with a commitment to producing high-quality, accurate work
Reliable, receptive to feedback, and consistently responsive in meeting organizational needs

Job Responsibility

Manage and coordinate the full lifecycle of bid submissions, ensuring timely delivery of proposals, tenders, and expressions of interest
Analyze bid documents, such as Requests for Proposals (RFPs) and Requests for Information (RFIs), to identify priorities and critical deadlines
Draft, refine, and format proposal content in alignment with established standards for quality and presentation
Prepare proposal materials, including statements of qualifications, templates, professional profiles, and case studies
Develop and maintain a centralized library of proposal-related assets, including approved content, templates, and resources
Collaborate with subject matter experts, sales representatives, and leaders to collect, review, and finalize substantive bid content
Simultaneously oversee multiple bid opportunities, prioritizing deliverables to ensure deadlines are consistently met
Proactively assess and refine proposal workflows to optimize efficiency and improve outcomes
Provide assistance with post-submission activities, such as addressing clarifications, delivering presentations, and participating in debrief sessions as needed
Perform additional duties as assigned by management

What we offer

Access to top jobs
Competitive compensation
Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training

Bid Writer/manager

An experienced Bid Writer/Coordinator is required for a brand new role, taking o...

Location

United Kingdom , Warrington

Salary:

50000.00 - 60000.00 GBP / Year

Blue Book Partners

Expiration Date

Until further notice

Requirements

Extensive experience in a bid coordination, bid writing, or similar role (within construction, civil engineering, or a related sector)
Excellent written and verbal communication skills
Strong organisational skills and attention to detail
Ability to work under pressure and manage multiple bids simultaneously
Comfortable approaching colleagues to gather the required technical information as and when required
Deadline focussed

Job Responsibility

Coordinating tender submissions from initial enquiry through to final submission
Reviewing client documents and identifying key requirements
Working with technical staff to develop high-quality content
Formatting, proofreading, and assembling professional bid documents
Managing deadlines to ensure timely delivery of submissions
Maintaining bid trackers and supporting continuous improvement of bid processes
Updating and developing case studies, stakeholder CVs, and standard responses

What we offer

package
opportunity to work two days from home

Fulltime

Senior Bid Coordinator

Purcell is looking for a creative Bid Coordinator with a passion for architectur...

Location

United Kingdom , London

Salary:

Not provided

Purcell

Expiration Date

Until further notice

Requirements

Previous experience in bid coordination/ management, ideally in architectural industry
Excellent InDesign skills
Strong time management and organisational skills
Excellent written and verbal communication skills with exceptional attention to detail
Experience with collaborating with people of all levels and ability to adjust your communication style to manage your stakeholders
Experience using procurement portals
Experience using CMAP and Open Asset desirable

Job Responsibility

Assist the implementation work-winning strategies to help win new projects across a range of sectors
Build strong relationships with internal stakeholders, including senior partners, to produce proposals and presentation materials
Manage the end-to-end bid process following internal bid procedures and workflow
Use Adobe Creative Suite, in particular InDesign, to produce high-quality bid submissions, reviewing information that is provided for bids to ensure consistency and accuracy
Assist with internal bid library filing and housekeeping, including for staff CVs, project case studies and photographs, filed in accordance with practice standards
Report on and understand the principles of winning bids and analysis with those stakeholders involved, both wins and losses
Take ownership and initiative to implement improvements or efficiencies
Collaborate with business development and marketing teams on projects

What we offer

Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
Annual leave increasing with long service
Life assurance
Study sponsorship with paid study leave
Sabbaticals
Employee assistance programme
Season ticket loans
Cycle to work scheme
Virtual GP service
Subscription fees

Fulltime

Account Manager, Government Contracts

The Account Manager / Contract Manager - Government Contracts is a key player in...

Location

Netherlands , Amsterdam

Salary:

Not provided

Bolt

Expiration Date

Until further notice

Requirements

5+ years of experience in Account Management, Project Management, or Public Sector Consulting, with a track record of managing government contracts
Experience delivering transport projects is preferred
Hands-on experience managing and executing public contracts and the overall bid process—from identifying opportunities and coordinating bid submissions to ensuring compliance and contract execution
Strong strategy, operational, and financial skills, with experience managing budgets, structuring offers, and delivering results in regulated environments
Work cross-functionally with Public Policy, Operations, Legal, and Finance to drive complex projects from planning through execution in complex contractual settings
Preferably have a background in transport, infrastructure, consulting, or other regulated industries
Speak the local language of the target market (Dutch) and English fluently
Native level of the Dutch language is required

Job Responsibility

Tenders: Coordinate a workgroup to build a strategic pipeline of public procurement opportunities, ensuring the right bids are prioritized and pursued. Lead commercial and operational inputs, pricing strategy, and risk assessment for every tender. Accountable for bid submissions (whilst the tender team is responsible for the submission), ensuring commitments are realistic, and risks are contained or correctly mitigated. Ensure all operational requirements are defined and aligned before submission
Contract Management: Quality - Set clear KPIs and processes within the contract in order to follow up on performance. Implement - Ensure supply readiness with local operations for contract ignition. Follow up - Set and monitor contractual KPIs, ensuring consistent SLA delivery. Analyse customer feedback and data to initiate improvements within on-going contracts. Customer contact - Be the customers’ point of contact for managed contracts discussions. Guarantee compliance with legal, regulatory, and procurement requirements. Responsible for P&L management of the tenders
Cross-Functional Collaboration: Work closely with local Operations and Fleet teams to ensure supply readiness. Coordinate with Public Policy, Legal, Finance, B2B and Product to align resources for contract submission and delivery. Provide structured feedback to Product on features or gaps arising from government contracts
Organisation: Competition intel - Set up internal processes to collect, aggregate and analyse competition intel and make operational decisions based on that in order to create a competitive pricing offering. Product development - Aggregate product feedback into clear overviews of gaps and share with the organization. Internal collaboration - Clearly see and promote the "bigger picture" of Bolt, not only your own market or business vertical. Find collaborative solutions instead of pushing your own views through. Regulatory risk handling - Be fully aware of the regulatory landscape, the impact on the managed contracts and its impact on Bolt and provide suggestions to the organization on how to address potential and real risks

What we offer

Accelerate your professional growth with unique career opportunities
Enjoy a rewarding salary and stock options, knowing that as Bolt succeeds, so do you
Take care of your physical and mental health with our wellness perks
Celebrate 5 years at Bolt with a 1-month paid sabbatical to recharge
Connect with colleagues at annual company events and smaller team gatherings

Fulltime

Bidding Coordinator

MBMpl

Location:
Australia , Sydney

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 20, 2026

Expiration:
February 20, 2026

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Job Responsibility:

Requirements:

Nice to have:

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Expiration:February 20, 2026

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