Bid Team Administrator Job at Office Angels (Colchester, Tiptree)

Senior Administrator / Team Leader

Are you a natural organiser who loves keeping things running smoothly? Do you en...

Location

United Kingdom , London

Salary:

33000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a Team Leader or Senior Administrator
A confident organiser who loves distributing workloads and keeping things running smoothly
Strong skills in Microsoft Word, Excel and formatting documents
Someone proactive, reliable, and comfortable juggling priorities
A warm, approachable personality - happy working alongside both seasoned professionals and lively grads
Enjoys being part of an office community (and doesn't mind joining the occasional after-work social!)

Job Responsibility

Leading and supporting a small admin team (currently 2 people) - distributing work fairly and keeping things on track
Supporting two Office Managers with day-to-day operations and problem solving
Document Management - bids, proposals, contracts and reports will rely on your eye for formatting, templates, and Excel skills
Being the hub of the office: from organising travel and supplies to helping coordinate events and socials
Support with Health and Safety compliance, ensuring all documentation is up to date
Ad Hoc Administration - Meeting and greeting clients, answering and vetting phone calls, arranging couriers, stocking supplies, collecting post and arranging office cleaners, you'll help keep office operations running smoothly
Improving processes and finding smarter ways of working using Microsoft 365, SharePoint and other tools
Bringing positivity and approachability to a friendly yet technical team

What we offer

£35,000 FTE salary (pro-rata for 30 hours)
30 hours across 4 days (with flexibility on hours, ideally Mon-Thu)
Central Farringdon location
Be part of a welcoming, sociable office culture
Opportunity to shape a newly created role and make it your own

Parttime

Bid Administrator

A leading fire engineering consultancy seeks a Bid Administrator to join our tea...

Location

United Kingdom , London

Salary:

25000.00 - 27500.00 GBP / Year

Brandon James

Expiration Date

Until further notice

Requirements

Previous experience in bid administration, document control, or similar coordination roles
Excellent attention to detail and ability to work under tight deadlines
Strong written and verbal communication skills
Proficiency with Microsoft Office (particularly Word, PowerPoint, and Excel)
A collaborative mindset, with the confidence to engage colleagues at all levels

Job Responsibility

Supporting the bid team in producing compliant, compelling tender submissions
Coordinating inputs from technical teams and ensuring consistency across documents
Managing and formatting bid content, templates, and supporting materials
Monitoring deadlines and submission portals to ensure timely delivery
Maintaining bid libraries and supporting the continuous improvement of bid processes

What we offer

Pension
Flexible working – 37.5 hours working week
28 days annual leave
Early finish on last Fridays of the month

Fulltime

Team Administrator

The position involves providing high-level administrative support to Directors a...

Location

United Kingdom , Leeds

Salary:

27000.00 - 31000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in Business Administration including Secretarial Duties
Strong skills in Microsoft Office Suite
Excellent communication and customer service abilities
Exceptional organisational skills and the ability to manage multiple tasks
A commitment to maintaining confidentiality and compliance

Job Responsibility

Providing administration support to Directors and specialist teams, including travel booking and equipment ordering
Handling incoming calls efficiently and provide information on behalf of technical staff
Preparing various documents in the correct style and format as requested
Adding new projects to the system and setting up new trackers for the team to utilise
Assisting with internal audits in line with ISO:9001 quality management standards
Ensuring you maintain all site records, recording all holidays and sickness and arrange training for staff as needed including DBS checks and compliance renewals
Supporting the Group Marketing Manager with social media posts and prepare case studies
Assisting the team with the preparation and submission of tenders and bids, including assisting with events

Fulltime

Bid Administrator

IWS Water Hygiene is seeking a proactive and detail-oriented Bid Administrator t...

Location

United Kingdom , Bristol

Salary:

26500.00 GBP / Year

South Staffordshire Plc

Expiration Date

Until further notice

Requirements

Experience in creative writing
Proficiency in Microsoft Office, especially Excel
Strong verbal and written communication skills with the ability to produce persuasive content
Excellent organisational skills and attention to detail
Ability to manage multiple tasks and deadlines simultaneously
A desire to grow into a Bid Management role

Job Responsibility

Tender Portal Administration: Search and identify tenders
Complete pre-qualification checks and liaise with business leaders for go/no-go decisions
Set up tender files and manage return documentation
Log and track tender queries
Complete standard questionnaires using approved company data
Upload required attachments
Tender Coordination: Maintain and update the tender planner
Monitor tender inboxes and communicate updates
Assist the Bid Manager with data collation, library searches, and information gathering
Ensure CRM is updated

What we offer

Company pension
Cycle to work scheme
Employee discount
Health & wellbeing programme
Life insurance
Referral programme
Free 24/7 GP access

Fulltime

Purchasing Specialist

We are looking for a Purchasing Specialist to support procurement activities in ...

Location

United States , Brooksville

Salary:

65000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in purchasing, procurement, or buyer-related work
Strong working knowledge of purchasing processes, vendor coordination, and solicitation administration
Proficiency with Microsoft Excel, including everyday functions such as sorting, filtering, and basic formulas
Ability to manage multiple priorities and maintain accuracy across several concurrent projects
Strong written and verbal communication skills for working with internal teams, vendors, and approval authorities
Bachelor’s degree is highly preferred
Willingness to pursue employer-supported procurement certification and ongoing development

Job Responsibility

Partner with department leaders and project managers to gather purchasing needs and develop complete solicitation packages for goods, services, construction, and specialized work
Prepare bid and proposal documents using established templates, ensuring scopes of work and supporting details are accurate and ready for public release
Coordinate the posting and advertisement of solicitations and monitor each step of the procurement cycle through submission deadlines
Review incoming bids and proposals for completeness, support evaluation activities, and help document recommendations for award
Draft contract documents from approved templates and route them through the required review and board approval process
Maintain procurement files and upload purchasing records, contracts, and related documents into the designated system
Oversee several active procurement projects at the same time while keeping timelines, compliance steps, and stakeholder communication on track
Review and approve purchase orders as needed in alignment with purchasing policies and operational requirements

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Marketing Director - Boston University Dining

The Marketing Director isresponsible for implementing and executing marketing pr...

Location

United States , Boston

Salary:

100000.00 - 120000.00 USD / Year

Aramark

Expiration Date

Until further notice

Requirements

Requires at least 3 years of product, marketing and/or merchandising experience
Requires significant interpersonal and project management experience
Requires a bachelor’s degree or equivalent experience in business or marketing
Requires experience or a demonstrated ability to work effectively in a team-based environment within a heavily matrixed organization
Proven strategic, analytical, and decision-making experience
Ability to work effectively within a fast-paced, team environment
Strong communication skills including verbal communication, presentation and influencing, as well as the ability to communicate with all levels in and out of the organization
The successful candidate will possess a bachelor's degree from an accredited college or university

Job Responsibility

Responsible for executing and implementing base business growth programs and strategies to improve market penetration, drive mandatory meal plan upgrades and increase voluntary meal plan sales
Ensures all promotions, applicable sales enablers and other Executional Framework initiatives are implemented across the account
Responsible for driving change, with focus on sales and consumer satisfaction, that results in profitable base business growth for the account(s) and for our clients
Works with the Operations team to write the unit specific client marketing and communication plans and tracks results
Responsible and accountable for the sales process, accurate data and results entered into the Meal Plan Analytics database
Interacts with client and maintains effective client and customer relations at all levels of the organization
Identifies opportunities to implement new innovations, technology solutions, products and services which support sales growth and client retention
Ensures participation in Insights tools such as DiningStyles and MyDiningFeedback and presents results at team and client meetings each semester
Manages in-unit salaried marketing manager to ensure proper execution of mandatory meal plan upgrades and voluntary meal plan selling activities to achieve sales targets
Assists with the management of student marketing intern(s) to ensure all program logistics/graphics are complete

What we offer

Medical, Dental, Vision, Work/life resources, Retirement savings plans like 401(k), Paid days off such as parental leave and disability coverage

Fulltime

Procurement Specialist

We are looking for a Procurement Specialist to support a growing workload and he...

Location

United States , Kansas City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience managing corporate procurement activities across the full purchasing lifecycle
Background in developing purchase orders, coordinating buying processes, and supporting broader procurement functions
Ability to conduct market research and translate stakeholder needs into well-defined scopes of work
Experience with contract negotiations and vendor-facing procurement communication
Familiarity with procurement platforms such as PeopleSoft, Bonfire, and DocuSign
Strong Excel skills, including the use of pivot tables and VLOOKUPs
Procurement experience related to construction, public sector, or similarly regulated purchasing environments is strongly preferred

Job Responsibility

Lead end-to-end procurement activities, overseeing each stage from request intake through contract or purchase order completion
Partner with department stakeholders to gather requirements, clarify business needs, and shape clear scopes of work for competitive sourcing events
Conduct market analysis to identify vendor options, pricing considerations, and sourcing strategies that support informed purchasing decisions
Support procurement efforts tied to construction-related services and projects, ensuring documentation and bid materials are complete and well organized
Provide administrative support for procurement operations, including maintaining records, tracking approvals, and coordinating documentation workflows
Use tools such as DocuSign, PeopleSoft, Bonfire, and Excel to manage sourcing activities, reporting, and contract-related records
Assist teams across multiple operating areas, including water and aviation-related functions, while working from City Hall
Help maintain compliance with established procurement policies and contribute to process consistency as procedures continue to develop
Support procurement data cleanup efforts and assist with responsibilities connected to the transition to Workday, as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Tax Manager

As a Tax Manager – Latin America, you will be responsible for supporting the Reg...

Location

Brazil , Sao Paulo

Salary:

Not provided

SITA

Expiration Date

Until further notice

Requirements

University degree in Accounting, Law, Finance, Business Administration, or related field
7–8 years’ experience in a multinational tax environment, preferably supporting Latin America operations
Strong knowledge of Corporate Income Tax, VAT/IVA, withholding taxes, and international tax concepts
Experience with ERP platforms (Oracle preferred) and advanced MS Excel skills
Mandatory proficiency in English
Strong analytical, organizational, and problem-solving skills with the ability to manage multiple priorities
Ability to communicate effectively with internal and external stakeholders and work independently under tight deadlines.

Job Responsibility

Manage regional tax compliance activities across multiple Latin American jurisdictions, including Corporate Income Tax, VAT/IVA, withholding taxes, and local statutory obligations
Coordinate with external tax advisors, finance teams, and internal stakeholders to ensure timely and accurate tax filings and reporting
Support preparation and review of Corporate Income Tax calculations, VAT reconciliations, and withholding tax validations
Assist with transfer pricing compliance, intercompany transactions, and cross-border operational reviews
Support tax audits, tax authority inquiries, and preparation of audit support documentation across the region
Support business units with tax analysis for bids, tenders, contracts, and commercial transactions
Contribute to continuous improvement initiatives related to tax controls, governance, automation, and operational efficiency.

What we offer

Flex Week: Work from home for 2 days and 3 days from the office
Flex Location: Take up to 30 days a year to work from any location in the world
Employee Wellbeing: Employee Assistance Program (EAP), for you and your dependents 24/7, 365 days/year. Champion Health a personalized platform that supports a range of well-being needs
Professional Development: training platforms, including LinkedIn Learning
Competitive Benefits

Select Country

Bid Team Administrator

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?