CrawlJobs Logo

Bid Team Administrator

https://www.office-angels.com Logo

Office Angels

Location Icon

Location:
United Kingdom , Colchester, Tiptree

Category Icon

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

30000.00 - 35000.00 GBP / Year

Job Description:

Our client is seeking a proactive, well organised Bid Team Administrator to support the Estimating and Pre‑Construction functions within a growing construction environment. This role plays a vital part in supporting the company's "winning work" activities, from maintaining high quality bid documentation to ensuring smooth communication, documentation control, and brand consistency. If you enjoy a structured role, have strong document management skills, and thrive in a fast paced environment, this could be an excellent opportunity.

Job Responsibility:

  • Maintain and update bid libraries, including CVs, case studies, and standard answers
  • Assist with preparing PQQs, SQs and tender documents
  • Manage bid portals, uploading, downloading, and keeping profiles up to date
  • Support estimators with organising bid documents and meeting deadlines
  • Help create and update marketing materials and presentations
  • Support the Business Development Manager with document management and promotional content
  • Ensure company branding and document formatting remain consistent
  • Provide day to day administrative support to the Pre Construction Director
  • Keep CRM records up to date (contacts, companies, opportunities)
  • Assist with booking meetings, site visits, and general coordination
  • Liaise with the supply chain for enquiries and quotations
  • Contribute to internal communications and company reporting

Requirements:

  • Experience with quality control systems and document management
  • Proficient in MS Office, Adobe Suite and PowerPoint
  • InDesign knowledge preferred or willingness to learn
  • Strong written communication skills
  • Good attention to detail
  • Excellent organisational abilities
  • Ability to prioritise workload
  • Ability to build strong internal and external relationships
  • Confident, personable, and able to work independently or as part of a team
What we offer:
  • Private Healthcare
  • Employee Assistance Programme
  • Modern Office Environment
  • Annual Reviews
  • Onsite Parking
  • 20 days of annual leave, a Christmas close down, plus bank holidays

Additional Information:

Job Posted:
January 20, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Bid Team Administrator

Bid Administrator

A leading fire engineering consultancy seeks a Bid Administrator to join our tea...
Location
Location
United Kingdom , London
Salary
Salary:
25000.00 - 27500.00 GBP / Year
https://brandonjames.co.uk Logo
Brandon James
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in bid administration, document control, or similar coordination roles
  • Excellent attention to detail and ability to work under tight deadlines
  • Strong written and verbal communication skills
  • Proficiency with Microsoft Office (particularly Word, PowerPoint, and Excel)
  • A collaborative mindset, with the confidence to engage colleagues at all levels
Job Responsibility
Job Responsibility
  • Supporting the bid team in producing compliant, compelling tender submissions
  • Coordinating inputs from technical teams and ensuring consistency across documents
  • Managing and formatting bid content, templates, and supporting materials
  • Monitoring deadlines and submission portals to ensure timely delivery
  • Maintaining bid libraries and supporting the continuous improvement of bid processes
What we offer
What we offer
  • Pension
  • Flexible working – 37.5 hours working week
  • 28 days annual leave
  • Early finish on last Fridays of the month
  • Fulltime
Read More
Arrow Right

Senior Administrator / Team Leader

Are you a natural organiser who loves keeping things running smoothly? Do you en...
Location
Location
United Kingdom , London
Salary
Salary:
33000.00 - 35000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as a Team Leader or Senior Administrator
  • A confident organiser who loves distributing workloads and keeping things running smoothly
  • Strong skills in Microsoft Word, Excel and formatting documents
  • Someone proactive, reliable, and comfortable juggling priorities
  • A warm, approachable personality - happy working alongside both seasoned professionals and lively grads
  • Enjoys being part of an office community (and doesn't mind joining the occasional after-work social!)
Job Responsibility
Job Responsibility
  • Leading and supporting a small admin team (currently 2 people) - distributing work fairly and keeping things on track
  • Supporting two Office Managers with day-to-day operations and problem solving
  • Document Management - bids, proposals, contracts and reports will rely on your eye for formatting, templates, and Excel skills
  • Being the hub of the office: from organising travel and supplies to helping coordinate events and socials
  • Support with Health and Safety compliance, ensuring all documentation is up to date
  • Ad Hoc Administration - Meeting and greeting clients, answering and vetting phone calls, arranging couriers, stocking supplies, collecting post and arranging office cleaners, you'll help keep office operations running smoothly
  • Improving processes and finding smarter ways of working using Microsoft 365, SharePoint and other tools
  • Bringing positivity and approachability to a friendly yet technical team
What we offer
What we offer
  • £35,000 FTE salary (pro-rata for 30 hours)
  • 30 hours across 4 days (with flexibility on hours, ideally Mon-Thu)
  • Central Farringdon location
  • Be part of a welcoming, sociable office culture
  • Opportunity to shape a newly created role and make it your own
  • Parttime
Read More
Arrow Right

Team Administrator

The position involves providing high-level administrative support to Directors a...
Location
Location
United Kingdom , Leeds
Salary
Salary:
27000.00 - 31000.00 GBP / Month
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in Business Administration including Secretarial Duties
  • Strong skills in Microsoft Office Suite
  • Excellent communication and customer service abilities
  • Exceptional organisational skills and the ability to manage multiple tasks
  • A commitment to maintaining confidentiality and compliance
Job Responsibility
Job Responsibility
  • Providing administration support to Directors and specialist teams, including travel booking and equipment ordering
  • Handling incoming calls efficiently and provide information on behalf of technical staff
  • Preparing various documents in the correct style and format as requested
  • Adding new projects to the system and setting up new trackers for the team to utilise
  • Assisting with internal audits in line with ISO:9001 quality management standards
  • Ensuring you maintain all site records, recording all holidays and sickness and arrange training for staff as needed including DBS checks and compliance renewals
  • Supporting the Group Marketing Manager with social media posts and prepare case studies
  • Assisting the team with the preparation and submission of tenders and bids, including assisting with events
  • Fulltime
Read More
Arrow Right

Administration Specialist - Tenders and Bidding

Ennova Research is looking for an Administration Specialist to handle the admini...
Location
Location
Italy , Mestre-Venice
Salary
Salary:
Not provided
ennova-research.com Logo
Ennova Research
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Degree in Law or equivalent fields (preferred)
  • At least three years of experience in a similar role, preferably in corporate services
  • Solid knowledge of the Public Procurement Code (Legislative Decree 36/2023)
  • Precision
  • organizational skills
  • problem-solving abilities
  • a collaborative attitude
  • and willingness to work as part of a team
Job Responsibility
Job Responsibility
  • Identifying tenders and market offers through dedicated portals
  • Verifying requirements and feasibility
  • Preparing the necessary administrative documentation for participation in tender procedures in compliance with the requirements and deadlines outlined in the Tender Specifications
  • Monitoring deadlines and assigned schedules
  • Submitting tenders (electronically and/or via traditional paper submission)
  • Monitoring the award process
  • Requesting access to tender-related documents
  • Managing procedures in case of awards, including contract signing, renewals, and provisional and definitive guarantees
  • Registering and updating Supplier Registers and managing accreditation with public and private entities
Read More
Arrow Right

Solution architect

This Associate is an experienced bid professional developing, authoring, and cos...
Location
Location
United Kingdom , Guisborough
Salary
Salary:
Not provided
bidsolutions.com Logo
Bid Solutions
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • experienced bid professional
  • developing, authoring, and costing applications solutions
  • strong track record of producing winning deliverable propositions
  • core bid team member and lead applications Solution Manager on successful must-win UK and global bids
  • success rate greater than one win per year over the last six years
  • responsible for 50% of marks on highest scoring written answers
  • delivered compelling commercial models
  • designed key themes for communicating complex global proposition
  • delivered first UK ISA S88-compliant batch process control system
  • experienced IT professional with over 30 years' industry knowledge
Read More
Arrow Right

Project Administrator

An opportunity to join a modern company with extensive expertise and experience ...
Location
Location
United Kingdom , Exeter
Salary
Salary:
26000.00 - 28000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Exceptional organisational skills
  • Excellent written English and Grammar
  • Ability to collaborate across diverse teams
  • Proficient in Microsoft Office
  • Positive, proactive attitude with keen attention to detail
  • Flexibility to juggle multiple priorities under tight deadlines
  • Professional demeanour and effective communication skills at all levels
  • Experience in either the construction, engineering or renewable energy sector desirable but not essential
  • Experience supporting a procurement or bids/tenders process desirable but not essential
Job Responsibility
Job Responsibility
  • Manage the administration for the bid portals and manage information flow
  • Liaise internally to contribute to the production of tender documentation
  • Involvement in the procurement process
  • Conduct research on clients, projects, stakeholders, and competitors to assist with the bid process
  • Keep all databases and systems updated, ensuring compliance and quality throughout the process
  • Manage team diaries and undertake some PA duties
  • Administration support for the enabling services team
  • Manage communications regarding client tender clarifications and gather required responses
  • Share best practises and continuously assist with improving team performance
What we offer
What we offer
  • Flexible working
  • Control over your unlimited holiday allowance
  • Birthday off
  • Cycle to work schemes
  • Discounted gym memberships
  • Generous maternity/paternity
  • Fulltime
Read More
Arrow Right

Business Support Team Lead

Are you a dynamic administrator with a passion for efficiency, leadership and a ...
Location
Location
United Kingdom , London
Salary
Salary:
33000.00 - 35000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Leadership Skills: Proven ability to manage and motivate a team effectively
  • organisational Expertise: Strong skills in time management and delegation, with an eye for detail
  • Technical Proficiency: High proficiency in Microsoft Office, especially Excel and Word
  • Communication Skills: Exceptional verbal and written communication abilities
  • Self-Motivation: A proactive approach to work, with a track record of initiative and follow-through
  • Qualifications: 5 GCSEs grades A*-C/9-4 or equivalent, including English and Maths
Job Responsibility
Job Responsibility
  • Team Leadership: Lead and inspire a dedicated team, ensuring smooth task completion and prioritisation of requests
  • Process Improvement: Evaluate current workflows and implement automation to enhance efficiency using tools like Microsoft 365 and SharePoint
  • Documentation Management: Maintain accuracy in internal documentation and procedure guides
  • Bid Support: Provide high-level support to technical teams by compiling and formatting proposals, reports, and contracts
  • Health & Safety Compliance: Support compliance functions to ensure seamless integration into daily operations
  • Travel Coordination: organise travel arrangements for consultants and directors
  • Office Management: Handle a variety of office management tasks, ensuring a welcoming environment for guests and staff
  • Ad Hoc Initiatives: Collaborate with the Operations Manager and Finance Director on strategic projects
What we offer
What we offer
  • Enhanced Pension Scheme
  • Private Medical Insurance
  • Competitive Annual Leave Entitlement
  • Annual Leave Purchase Scheme
  • Rail and Bus Season Ticket Loans
  • Cycle Scheme
  • Group Life Assurance
  • Staff Training and CPD Programme
  • Employee Recognition Awards
  • Social Value Programme
  • Parttime
Read More
Arrow Right
New

Bid Administrator

IWS Water Hygiene is seeking a proactive and detail-oriented Bid Administrator t...
Location
Location
United Kingdom , Walsall
Salary
Salary:
26500.00 GBP / Year
south-staffordshire.com Logo
South Staffordshire Plc
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in creative writing
  • Proficiency in Microsoft Office, especially Excel
  • Strong verbal and written communication skills with the ability to produce persuasive content
  • Excellent organisational skills and attention to detail
  • Ability to manage multiple tasks and deadlines simultaneously
  • A desire to grow into a Bid Management role
  • Experience in a technical service industry (preferred but not essential)
Job Responsibility
Job Responsibility
  • Tender Portal Administration: Search and identify tenders that align with IWS Water Hygiene’s business profile
  • Complete pre-qualification checks and liaise with business leaders for go/no-go decisions
  • Set up tender files and manage return documentation
  • Log and track tender queries, ensuring timely responses are shared with the bid team
  • Complete standard questionnaires using approved company data
  • Upload required attachments, including quality and pricing documents
  • Tender Coordination: Maintain and update the tender planner with new opportunities, deadlines, and action plans
  • Monitor tender inboxes and communicate updates to the bid team
  • Assist the Bid Manager with data collation, library searches, and information gathering
  • Ensure CRM is updated with relevant sales lead information
What we offer
What we offer
  • Company pension
  • Cycle to work scheme
  • Employee discount
  • Health & wellbeing programme
  • Life insurance
  • Referral programme
  • Free 24/7 GP access
  • Fulltime
Read More
Arrow Right