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NEC Software Solutions Logo NEC Software Solutions · Office Administration

Bid Officer

United Kingdom, Hemel Hempstead · Job Posted January 31, 2026
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Job Description

We have a really exciting opportunity here at NEC for an ambitious individual with a hard-working attitude to be successful in a role that genuinely makes a difference to the lives of the others, whilst forging a great career step for yourself. You’ll be part of an effective and successful team and we’ll commit to investing in your career and success through our amazing training and development culture, so you can contribute to win new business in the exciting IT sector. The role is based in Hemel Hempstead, working Monday to Friday and will report to our Bid Support Manager. We are seeking a proactive and detail-oriented Bid Officer to join our dynamic team. You’ll play a critical part in supporting bid submissions and managing strategic frameworks to help drive our growth. This position offers an excellent opportunity to develop your career in a fast-paced, collaborative environment.

Job Responsibility

  • Administration of the central mailboxes, which involves processing and actioning internal and external emails in line with company processes and procedures
  • Working with bid managers and colleagues to prepare tender and proposal documentation, including template set up and completing standard company bid information
  • Processing clarifications received from customers, ensuring they’re distributed and actioned in line with bid process
  • Uploading documents and correspondence to internal and external portals, ensuring robust document control
  • Formatting tender documentation for final submission to the customer and uploading tender submissions to procurement portals in line with ITT requirements
  • Graphic creation and editing
  • Reviewing and processing tender notices, including completion of portal registrations and maintaining and updating NEC corporate information on external web sites
  • Provide advice and guidance to colleagues and external customers on which frameworks NEC has been awarded a place and what can be procured through each
  • Undertake other administrative tasks for the other functions within the team as required
  • Support the preparation and formatting of bid documents
  • Maintain and update bid trackers, templates, and records
  • Ensure all submissions meet client requirements and deadlines

Requirements

  • Strong organisational and administrative abilities
  • Exceptional attention to detail and clear communication skills
  • Proficient in Microsoft Office applications
  • Ability to work under pressure and manage tight deadlines
  • Ability or potential to learn to format documents using templates and styles, following corporate branding guidelines and customer tender requirements
  • Ability to prioritise tasks to meet tight submission timelines
  • Candidates must be able to demonstrate a pre-existing right to work and travel within the UK
  • All offers are subject to satisfactory vetting, references and occupational health checks
  • Depending on the nature of the role a Disclosure Barring Service (DBS) check may also be required

What we offer

  • Private Medical Cover funded by NEC for Employees (with the option to add family members at an additional cost)
  • 25 days paid holiday with the option to buy/sell (FTE)
  • 4 x basic salary life assurance cover funded by NEC (with the option to increase cover at an additional cost)
  • A Group Pension Plan with fantastic employer contributions up to a maximum of 8.5%
  • A selection of flexible benefits to suit your individual needs
  • All colleagues get free access to LinkedIn Learning. Over 15000 courses covering a huge breadth of subjects
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