Bid Coordinator Job at Brandon James (London)

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Bid Coordinator

The Bid Coordinator supports the Future Business, Programme, and Capability team...

Location

Canada , Ottawa

Salary:

77000.00 - 96000.00 USD / Year

BMT

Expiration Date

Until further notice

Requirements

Proven track record of bid coordination (minimum 3 years of experience in bidding)
Experience with major tenders for government and industry
Knowledge and understanding of procurement processes and bid governance
Demonstrate understanding of bidding and a wider work winning practice, procurement processes and quality systems
Show initiative, creativity and flexibility in their approach to each activity, and being able to engage people from different functions in order to jointly deliver bids
Ability to work independently and communicate effectively with stakeholders at all levels
Takes immediate ownership of the tender process
Customer focused
Excellent time management skills and able to prioritise a busy schedule and workload
Consistently looks for new and more effective ways to do things

Job Responsibility

Utilize and champion bidding lifecycle processes
Champion the bidding practice as outlined in BMT's 'Work Winning Handbook' in line with the best industry practice
Coordinate incoming tenders
Monitor procurement portals/avenues for project opportunities and disseminate bid alerts accordingly
Act as a point of contact for bids and Frameworks for which they are involved, including distributing any customer updates or other relevant information to the relevant teams involved in bidding
Deconstruct bid briefing documents and co-ordinate early Pursue/No Pursue and Go/No Go decision making
Plan, coordinate and program manage the entire bid process for responding to bids, EOIs and Frameworks, liaising with the required individuals and other stakeholders to resource bid responses
Facilitate the development and completion of bids, EOIs and Framework responses by gathering technical, commercial and financial information from a wide range of sources across the business, in a structured manner
Coordinate inputs from a variety of stakeholders, typically involving contributions from sales, business development, marketing/graphics, finance, commercial, programmes and capabilities, including a wider supply chain of external input as required
Ensure compliance with corporate processes, procedures, guidance, and record approvals accordingly

What we offer

Medical, dental and vision plan (including a Health Care Spending Account)
Employee and Family Assistance program
Parental/Maternity leave top-up program
RRSP or TFSA matching program
Flexible work hours and hybrid work arrangement
Training and development opportunities
Employee recognition program
Employee referral program

Fulltime

Bid Coordinator

BDP Quadrangle is seeking a Bid Coordinator to support the growth of the Studio ...

Location

Canada , Toronto

Salary:

65000.00 - 75000.00 USD / Year

BDP UK

Expiration Date

Until further notice

Requirements

2+ years of working experience in a business development, marketing role, or creative writing role, preferably in the AEC industry
Degree or diploma in Marketing, Architecture, Design, English Literature, Administration or related field preferred
Sharp attention to detail, ability to juggle multiple tasks, prioritise and work within tight deadlines
Proficiency in MS Office (Word, Excel, PowerPoint), Adobe Creative Suite (InDesign is mandatory)
Excellent editing, proofreading capabilities and graphic skills
Experience or understanding of the architectural, design, real estate or construction industry, with keen interest of continuous growth and understanding the industry
Strong collaboration and relationship building skills to successfully work with colleagues
Strong eye for design and creative thinking is an asset

Job Responsibility

Prepares marketing information and written content to support bids, presentations and other digital assets
Supports with client, contact, project and bid records, preparation of pipeline status reports, input and maintenance of bid collateral on our Marketing Information Systems (Zoho CRM, OpenAsset, Deltek Vision.)
Assists with maintaining the writing library, AI tools and project specific assets required for bids
Prepares background research on project opportunities, prospective clients and contacts
Preparing concise and informative meetings notes for internal and external distribution
Manages bidding portals, with timely communication of changes and client clarifications

What we offer

Personal days for work-life balance
Paid Holiday studio closure in December
Competitive insurance benefits program
Reimbursement for professional memberships
Incentivised programs for professional accreditation
Mentorship programs
Internal and external professional development opportunities
Extracurricular social events (sports teams, summer BBQ, Holiday party and much more)
Community involvement in our annual charitable events

Fulltime

Bid Coordinator

The Bid Coordinator is responsible for supporting Future Business, Programme and...

Location

United States , Houston

Salary:

75000.00 - 85000.00 USD / Year

BMT

Expiration Date

Until further notice

Requirements

Proven track record of bid coordination (minimum 3 years of experience in bidding)
Experience with major tenders for government and industry
Knowledge and understanding of procurement processes and bid governance
Demonstrate understanding of bidding and a wider work winning practice, procurement processes and quality systems
Show initiative, creativity and flexibility in their approach to each activity, and being able to engage people from different functions in order to jointly deliver bids
Ability to work independently and communicate effectively with stakeholders at all levels
Takes immediate ownership of the tender process
Customer focused
Excellent time management skills and able to prioritise a busy schedule and workload
Consistently looks for new and more effective ways to do things

Job Responsibility

Utilise and champion bidding lifecycle processes
Champion the bidding practice as outlined in BMT's Work Winning Handbook
Coordinate incoming tenders
Monitor procurement portals/avenues for project opportunities and disseminate bid alerts accordingly
Act as a point of contact for bids and Frameworks for which they are involved
Deconstruct bid briefing documents and co-ordinate early Pursue/No Pursue and Go/No Go decision making
Plan, coordinate and program manage the entire bid process for responding to bids, EOIs and Frameworks
Facilitate the development and completion of bids, EOIs and Framework responses by gathering technical, commercial and financial information
Coordinate inputs from a variety of stakeholders
Ensure compliance with corporate processes, procedures, guidance, and record approvals

What we offer

health insurance
dental insurance
vision insurance
life insurance
long term disability
short term disability
health care flexible spending account
dependent care reimbursement plan
401k
PTO

Fulltime

Bid Coordinator

An excellent opportunity for a Bid Coordinator / Bid Writer to join a leading in...

Location

Ireland , Maynooth

Salary:

40000.00 - 60000.00 EUR / Year

Social Value Portal Ltd

Expiration Date

Until further notice

Requirements

Experience in a Bid Coordinator, Bid Writer, or Proposal role within construction or the built environment
Strong understanding of tendering and preconstruction processes
Excellent written and verbal communication skills
Highly organised with the ability to manage multiple deadlines and submissions
Strong attention to detail and quality control
Ability to work collaboratively across multi-disciplinary teams
Proficient in Microsoft Office (Word, Excel, PowerPoint)

Job Responsibility

Supporting the end-to-end bid and tendering process from enquiry through to submission
Coordinating the preparation of PQQs, tenders, and bid documentation
Reviewing tender documents and developing submission programmes and action plans
Liaising with internal teams including estimating, design, commercial, and delivery
Supporting estimators with supply chain enquiries and follow-ups

What we offer

Travel allowance
Bonus
Package
Career Progression
Training
Pension
Healthcare
Immediate Start

Fulltime

Bid Coordinator

We are looking for a Bid Coordinator to join the commercial function on a fixed-...

Location

New Zealand , Auckland

Salary:

Not provided

Hunter Campbell Limited

Expiration Date

Until further notice

Requirements

Strong project management experience, ideally where you've pulled together inputs from multiple parts of a business to deliver something to a deadline
Experience with government procurement of services, a procurement process, or managing a service-based contract
Excellent interpersonal skills with the ability to chase, cajole and coordinate stakeholders at all levels
Methodical, organised and calm under genuine deadline pressure
Strong writing skills and a sharp eye for detail
Solid Microsoft Office capability (Word, Excel, PowerPoint, Project) and comfortable picking up project management tools

Job Responsibility

Coordinating the end-to-end tender process, from initial review through to final submission
Owning the bid schedule, action register and weekly governance reporting
Reviewing tender documents to identify key requirements, risks and deliverables
Wrangling internal contributors across the business to deliver content on time
Managing online procurement portals, submission platforms and Q&A
Maintaining the tender library, templates, case studies and supporting collateral
Supporting non-price response preparation, compliance and post-tender clarifications
Helping the team continuously improve how they win work

What we offer

A meaningful role at the centre of a high-performing commercial team
Flexibility, WFH offered, and open to candidates based in Auckland or Lower Hutt
The chance to contribute to bids that shape the future of essential services in New Zealand
A clear, single-stage interview process so we can move quickly for the right person

Fulltime

Bid Coordinator

Binnies UK is seeking a Bid Coordinator / Administrator to support the coordinat...

Location

United Kingdom , Redhill

Salary:

Not provided

Social Value Portal Ltd

Expiration Date

Until further notice

Requirements

Experience supporting bids/tenders or similar administration
Highly organised with excellent attention to detail
Confident managing multiple deadlines
Strong communication skills
Proficient in Word, Excel and PowerPoint
Experience using online tender portals

Job Responsibility

Coordinate tender programmes, meetings and submission deadlines
Manage tender portals, trackers and bid schedules
Collate, format, proofread and quality-check bid submissions
Coordinate bid presentations and supporting documents
Coordinate and maintain supplier accreditations and tender portals
Maintain bid database with standard company information and best practice tender responses
Provide wider marketing administration support during peak periods

What we offer

Flexible and hybrid working
Supportive, inclusive and people-focused culture
Strong focus on wellbeing and work–life balance
Opportunities to grow and develop within a leading engineering and environmental consultancy

Fulltime

Bid Coordinator

We are looking for a highly organized Bid Coordinator to join our team in Itasca...

Location

United States , Itasca

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in bid coordination, project management, or project coordination is a plus
Knowledge of RFQ (requests for quotes)
Strong accuracy and typing skills with the ability to manage large volumes of information with attention to detail
Proficiency with Microsoft Excel and Microsoft Word for document preparation, data tracking, and general office support
Ability to write clear and detail-focused email communications when working with internal teams and external partners
Experience organizing files, scanning documents, and maintaining structured records in both digital and physical formats
Comfortable performing basic calculations and reviewing numerical information for accuracy
Demonstrated customer service skills and the ability to manage multiple tasks in a deadline-driven environment

Job Responsibility

Receive and analyze Requests for Quotes (RFQ) to identify key requirements and develop a comprehensive bid strategy
Be completely knowledgeable and able to execute on the following contracts and tasks: Tailored Logistics Support (TLS) Special Operation Equipment (SOE), TLS Fire and Emergency Services (FESE)and Equipment and Federal/Government agency Requests for Quotes (RFQ)
Collaborate with teams to gather necessary information for the submission of Requests for Quotes (RFQ)
Read and extract data from manufacturer quotes for bid submission
Submit bids for SOE/FESE utilizing Salesforce
Track progress against bid timelines, identify potential issues, and escalate concerns to relevant stakeholders to meet submission deadlines
Communicate with Contracting Officials at the Defense Logistics Agency (DLA) on the status of RFQ's and pricing information requests
Monitor the status of submitted bids, analyze win/loss data, and provide feedback to improve future proposals
Coordinate and assemble bid and proposal documents by gathering required information, formatting materials, and checking for completeness before submission
Enter, update, and maintain data accurately across internal files, logs, and tracking systems to support day-to-day bid activity

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan
free online training

Bid Coordinator

The Bid Coordinator will operate across SCE and coordinate the end-to-end bid pr...

Location

United Kingdom , Waltham Abbey

Salary:

35000.00 - 40000.00 GBP / Year

Sureserve

Expiration Date

Until further notice

Requirements

Highly proficient in MS Office packages, particularly word, outlook, teams, PowerPoint and excel
Experience in Local Authority / Social Housing (Desirable)
Previous experience in an administrative / coordination role would be beneficial
Excellent organisational skills and strong attention to detail
The ability to multi-task efficiently, work under pressure, and complete work to a high standard
A strong communicator who can liaise effectively and positively with team members and internal colleagues and within tight deadlines
Driving licence
Disclosure check.

Job Responsibility

Support management of the end to end bid process with inputs from a variety of stakeholders
Management of the CRM / bid database / projects and pipeline tracker
Monitoring of portals, downloading information and setting up internal files
Preparation of pre-qualification and other Tender documents e.g. forms for submission
Collate all Tender documentation and ensure submission in good time before each deadline
Set dates for bid launch, reviews, adjudication meetings and presentation / dialogue preparation
Ensure clarifications and other Tender correspondence are robustly and promptly dealt with, and seek client feedback on submissions
Help to maintain a comprehensive bid library, updating documents such as certificates, boiler plate responses, team structure charts etc. as required
Research and collation of information.

What we offer

24 days annual leave + bank holidays
Flexible Benefits Scheme (including buy holidays, bike to work & EV car scheme)
Employee Assistance Programme with 24 hours telephone and online access and 6 counselling sessions
Sureserve Group Academy programme that acknowledges the success of our trainees and apprentices.

Fulltime

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