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As a Bid Coordinator, you’ll support Ipsum’s Business Development team by coordinating Supplier Onboarding and Pre‑Qualification Questionnaire responses, working closely with teams across the business to gather accurate information. You’ll also manage key admin tasks such as procurement portal management, document libraries, and shared inboxes, with occasional proofreading to ensure high‑quality submissions. Success in this role requires strong organisation skills, clear communication, and the ability to juggle multiple priorities.
Job Responsibility:
Coordinate bid schedules, brief contributors, and ensure all deadlines are met
Prepare and edit proposals, PQQs and standard response sections using approved templates
Gather, review and manage technical input from subject matter experts
Format, proofread and quality-check final bid documents to ensure clarity and consistency
Ensure win themes and key messages are clearly reflected in submissions
Manage online procurement portals, CRM updates and essential bid administration
Support reporting on bid activity and maintain document libraries and shared inboxes
Contribute to continuous improvement of templates, collateral and marketing materials
Monitor contract performance and feed insights back into future bids
Requirements:
Strong organisation and time-management skills
Ability to manage multiple deadlines while maintaining excellent attention to detail and high-quality output
Clear written and verbal communication
Confidence using Microsoft Office
Eye for producing polished, visually appealing documents
Flexible, adaptable, proactive
Comfortable working both independently and as part of a wider team
Ability to build effective relationships across the business
Ideally have experience supporting or producing successful bids, particularly within utilities, construction or industrial environments
An understanding of regulated public and utilities procurement processes is highly desirable
Knowledge of the UK power or water sectors is highly desirable
A Bachelor’s degree in Communications, Marketing, Media Studies, Journalism, Business Studies, or a related field (or equivalent experience) would be desirable
Nice to have:
Experience supporting or producing successful bids, particularly within utilities, construction or industrial environments
Understanding of regulated public and utilities procurement processes
Knowledge of the UK power or water sectors
A Bachelor’s degree in Communications, Marketing, Media Studies, Journalism, Business Studies, or a related field (or equivalent experience)
What we offer:
25 days annual leave plus bank holidays with the option to buy more
Group Personal Pension Plan
Career development and progression with the opportunity to earn professional qualifications
24/7 access to a virtual GP and Mental health support and counselling services
Cycle to Work scheme
Discount club - supermarkets, phone bills, gyms and more