Bid Coordinator Jobs

One Works

Location:
Italy, Milano

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

One Works is looking for a proactive and highly organised Bid Coordinator to join our team. Based in either our Milan or Rome office, the successful candidate will be responsible for managing the end-to-end bid process for a variety of project opportunities. You will be a central point of contact, coordinating with technical teams to gather information, writing and editing compelling content, and designing persuasive submission documents. You will work alongside our existing tender specialists and the marketing team to ensure all submissions are of the highest quality and effectively communicate the value of our design approach.

Job Responsibility:

Managing and monitoring electronic tender platforms and documentation compliance
Managing the end-to-end bid process, from tracking new opportunities (PQQs, ITTs, RFPs) to final submission
Coordinate and manage timelines, ensuring all deadlines are met
Develop compelling and customised bid narratives that respond directly to client requirements
Write, edit, and proofread all bid documentation to ensure clarity, accuracy, and brand consistency
Design and format high-quality bid documents, ideally using Adobe InDesign
Coordinate with technical and non-technical staff to collate all necessary information for submissions, including project sheets, CVs, and technical responses
Ensure all submissions are compliant, well-presented, and submitted on time
Maintain and update a central library of bid information and marketing collateral
Support the preparation of presentations for interviews and client meetings
Track bid outcomes and contribute to lessons-learned sessions to continuously improve our bidding process

Requirements:

Proven experience in a bid/proposal coordination role, preferably within the architecture, engineering, or construction (AEC) industry
Proficiency in Adobe InDesign and the Microsoft Office Suite (Word, PowerPoint, Excel)
A strong interest in and knowledge of the architectural and design sector
A relevant degree or equivalent qualification
Exceptional organisational skills with a proven ability to manage multiple, overlapping deadlines
Meticulous attention to detail in both written and visual content
Excellent verbal and written communication skills in English
Strong interpersonal skills, with the ability to work effectively with diverse teams and senior leadership
A proactive, collaborative, and hands-on approach
Resilience and confidence to work effectively under pressure

Nice to have:

Italian-English bilingual – professional fluency in both written and verbal communication
Experience with both public and private sector procurement processes
Broader graphic design skills and knowledge of other Adobe Creative Cloud programs (e.g., Photoshop, Illustrator)
Experience using a CRM system

Additional Information:

Job Posted:
December 11, 2025

Work Type:

On-site work

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Bid Coordinator