Bid Coordinator

• Receive and analyze Requests for Quotes (RFQ) to identify key requirements and develop a comprehensive bid strategy
• Be completely knowledgeable and able to execute on the following contracts and tasks: Tailored Logistics Support (TLS) Special Operation Equipment (SOE), TLS Fire and Emergency Services (FESE)and Equipment and Federal/Government agency Requests for Quotes (RFQ)
• Collaborate with teams to gather necessary information for the submission of Requests for Quotes (RFQ)
• Read and extract data from manufacturer quotes for bid submission
• Submit bids for SOE/FESE utilizing Salesforce
• Track progress against bid timelines, identify potential issues, and escalate concerns to relevant stakeholders to meet submission deadlines
• Communicate with Contracting Officials at the Defense Logistics Agency (DLA) on the status of RFQ's and pricing information requests
• Monitor the status of submitted bids, analyze win/loss data, and provide feedback to improve future proposals
• Coordinate and assemble bid and proposal documents by gathering required information, formatting materials, and checking for completeness before submission
• Enter, update, and maintain data accurately across internal files, logs, and tracking systems to support day-to-day bid activity
• Communicate with internal teams and external contacts through clear email correspondence to obtain details, confirm deadlines, and share documentation
• Organize digital and paper records by filing, scanning, and labeling materials so important information can be retrieved quickly when needed
• Use Microsoft Excel and Microsoft Word to prepare reports, update spreadsheets, create documents, and support proposal-related administrative tasks

• Previous experience in bid coordination, project management, or project coordination is a plus
• Knowledge of RFQ (requests for quotes)
• Strong accuracy and typing skills with the ability to manage large volumes of information with attention to detail
• Proficiency with Microsoft Excel and Microsoft Word for document preparation, data tracking, and general office support
• Ability to write clear and detail-focused email communications when working with internal teams and external partners
• Experience organizing files, scanning documents, and maintaining structured records in both digital and physical formats
• Comfortable performing basic calculations and reviewing numerical information for accuracy
• Demonstrated customer service skills and the ability to manage multiple tasks in a deadline-driven environment

Previous experience in bid coordination, project management, or project coordination

• medical, vision, dental, and life and disability insurance
• company 401(k) plan
• free online training