Bid Coordinator

Bid Coordinator - Technology

We're supporting a UK-based prime contractor operating across public sector fram...

Location

United Kingdom , City of London

Salary:

45000.00 - 50000.00 GBP / Year

Social Value Portal Ltd

Expiration Date

Until further notice

Requirements

Highly organised with exceptional attention to detail
Confident communicator across written, phone, and video
Able to manage multiple fast-moving tasks under pressure
Comfortable working with structured processes and deadlines
Experience in IT / digital services and public sector work
Self-starter who can also work effectively within a team

Job Responsibility

Managing end-to-end bid processes and meeting strict deadlines
Interpreting tender documentation and coordinating partner responses
Handling clarifications and submissions via procurement portals
Maintaining accurate CRM records and supporting reporting
Acting as a key point of contact across phone, email, and video

Fulltime

The Bid Coordinator will support the end-to-end bid and proposal process — ensur...

Location

United Kingdom , Reigate

Salary:

35000.00 - 40000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

1-3 yrs Bid coordination, proposal support, or sales operations (preferably in IT, technology, or professional services) experience
Excellent written and verbal communication skills
Strong organisational and time-management skills — ability to handle multiple bids concurrently
Competent with Microsoft office packages
Familiarity with proposal automation platforms (e.g., Qvidian, Loopio, RFPIO)
Committed to continual education by attending workshops, events, certification courses, and professional publications
Attention to detail, quality, and compliance

Job Responsibility

Supporting the Bid Director in planning bid schedules, deliverables, and key milestones
Maintaining and updating the bid tracker, bid library, and proposal templates
Undertaking portal research to produce and maintain a repository of potential Public Sector prospects whose current contracts are due for renewal
Providing the Bid Director with weekly / monthly / quarterly reports on time, providing updates on agreed personal KPIs
Collating, formating, and proofreading written content (technical, commercial, and corporate)
Assisting in developing standard responses and reusable content for future bids
Maintaining version control and consistency across all bid documentation
Building strong working relationships with the Sales team

What we offer

A comprehensive Private Healthcare and Cash Plan
Pension and life insurance
Entry to the £3,000 quarterly Dreamball draw
Personalised training and development pathways
Regular fully funded companywide events
Monthly ‘outstanding performer’ accolades
Enriching paid volunteering days
A rewarding Refer a friend scheme (£1,000)
The flexibility to adjust your holiday allowance (25 days pa)
Complimentary daily breakfasts in the office

Fulltime

Bid Coordinator

The Bids & Client Services Department is the first and most highly visible contr...

Location

United States , New York

Salary:

50000.00 - 52000.00 USD / Year

Sotheby's

Expiration Date

Until further notice

Requirements

2+ years relevant professional experience
Must be available to work evenings, early mornings, and weekends as needed
Exceptional interpersonal and communication skills with a pleasant, client service oriented attitude
Operationally minded with an eye for process optimization
Process driven, logical, and solution oriented thinker
able to multitask and prioritize time-sensitive deadlines with poise under pressure
Self-motivated, enthusiastic team player with strong work ethic and superb organizational and time management skills
Meticulous attention to detail
Proven experience employing problem solving skills when dealing with internal and external clients
Forward thinking and tech savvy

Job Responsibility

Coordinate, vet and execute bid registrations over email, on the phone, and in person for auctions
Serve as Brand Ambassador for the Company, portraying a warm, hospitable feeling for both current and prospective clients
Uphold and abide by Sotheby’s KYC & AML procedure
ensure all required legal and compliance documentation pertaining to client account creation and auction registration is gathered, reviewed, and stored appropriately
Accountable to demonstrate a thorough understanding of the Company’s domestic and international auction process to effectively communicate with existing and potential clients
Manage telephone bid allocation for live sales
Assist with live auction clerking duties by operating Sotheby’s online bidding platform and overseeing an accurate sale record
Centralize interest requests from specialist departments inclusive of pulling pre and post-sale reports, providing analytics and product interaction data
Gather and assess auction metrics, bidding data, and key performance indicators to inform relevant teams and support the enhancement of processes, overall sale performance, and client experience
Implement training & onboarding initiatives for temporary Bids & Client Services staff as directed by the Bids & Client Services Managers

What we offer

discretionary bonus
competitive benefits package

Fulltime

Principal Electrical Designer

One of our clients, a major oil and gas company has tasked us with identifying a...

Location

Canada , Calgary

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Accredited Engineering Technology, Design, or related technical qualification (degree or diploma preferred)
Extensive experience in senior-level electrical design roles on large, multidisciplinary projects
Proven ability to interpret, develop, and review complex electrical drawings and technical documentation
Strong communication, problem-solving, and coordination skills
Extensive experience with electrical design for complex industrial projects (energy, mining, chemicals, power, or large-scale infrastructure)
Extensive experience with electrical design systems, workflows, and document management tools (e.g., SAP, KMS, or similar)
Extensive experience with workshare models, scope development, and delegating design tasks across internal and external teams
Extensive experience with participation in safety and operability reviews (e.g., HAZOP/LOPA) where electrical systems interface with process safety
Strong working knowledge of core electrical deliverables, including single-line diagrams and schematics, electrical room and equipment layouts, cable schedules, routing, and tray/conduit plans, power distribution and load lists, MCC layouts and schematics, grounding and bonding drawings, lighting and small power layouts, hazardous area and area classification drawings, bills of material, material requisitions, and work packages
Working knowledge of electrical system design, including low and medium voltage distribution, motor control and VFDs, industrial and outdoor lighting systems, grounding, bonding, and lightning protection, hazardous area design and relevant codes/standards

Job Responsibility

Lead and deliver high-quality electrical design services that meet all client and regulatory requirements, ensuring delivery within schedule and budget
Accountable for the development, accuracy, coordination, and quality of electrical design deliverables across concept, FEED, detailed design, and construction support phases
Provide hands-on technical direction to electrical designers and drafting teams, including work planning, task delegation, and detailed design reviews
Participate in project planning, progress reporting, and compliance with required checking and quality assurance procedures
Ensure project scope is clearly understood, with any changes controlled through appropriate change management processes
Support procurement activities through the review of electrical equipment requisitions, technical bid evaluations, purchase orders, and vendor documentation
Assist construction and commissioning teams through the resolution of site and vendor queries
Identify and mitigate discrepancies between internal design standards and client requirements
Provide technical input to constructability, maintainability, and operability reviews
Coordinate closely with multidisciplinary engineering disciplines to ensure fully integrated electrical designs

Project Coordinator & Contracts Administrator

Robert Half is working with a well-established real estate development and manag...

Location

United States , Foster City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
equivalent combination of education and relevant experience will also be considered
Minimum of 4 years of Contracts Administration experience within the Architecture, Engineering, and Construction (AEC) industry
Experience preparing RFQs, RFPs, and onboarding consultants, contractors, and vendors
Strong background drafting, reviewing, negotiating, and finalizing construction and design contracts
Knowledge of standard contract language, compliance requirements, and risk mitigation practices
Understanding of AIA billing procedures, project costing, and contract management processes
Ability to manage high-volume contracts and competing deadlines with strong attention to detail
Proficiency with Microsoft Office Suite, Adobe Acrobat, Excel, and procurement/project management systems
Strong written and verbal communication skills

Job Responsibility

Manage the full lifecycle of contracts from intake and drafting through execution, billing, and closeout
Review and process contracts, purchase orders, change orders, and related documentation with a high level of accuracy
Coordinate with project managers, accounting teams, subcontractors, consultants, and legal counsel throughout the contracting process
Assist in developing contracts that minimize financial risk and ensure compliance with applicable laws, policies, and regulations
Support procurement activities including preparation of RFQs, RFPs, and bid packages
Analyze proposals and contract requirements and provide recommendations to project stakeholders
Maintain contract tracking systems and ensure all changes and updates are properly documented and communicated
Prepare monthly client billings and track project-related expenses against budgets and cost codes
Process subcontractor invoices and verify required compliance documentation including lien waivers and insurance certificates
Maintain organized and audit-ready project documentation including contracts, RFIs, submittals, drawings, and billing records

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Project Manager

HF Sinclair is seeking a Mechanical Engineer responsible for managing refinery c...

Location

United States , Tulsa

Salary:

Not provided

HF Sinclair

Expiration Date

Until further notice

Requirements

Bachelor's degree in Engineering, Construction Management or related technical field preferred
10 to 15 years of relevant field experience in construction supervision, project execution, or progressive construction management roles may be considered in lieu of degree
Strong understanding of engineering principles, construction methods, and safety standards is required regardless of education pathway
5-10 years of experience in project management working directly for an owner organization in a FEL staged gate project development process
Ability to manage a project is essential
Working knowledge of commonly used engineering concepts and ability to apply this knowledge analytically
Ability to stay abreast of new technology developments and processes is essential
Ability to communicate effectively with others, strong verbal communication skills, advanced level of reading and writing, ability to perform advanced mathematical calculations
Advanced ability to work effectively with multiple groups throughout the refinery
Strong spreadsheet and word processing applications knowledge

Job Responsibility

Managing refinery capital projects from front-end loading (FEL) through detailed design, procurement, construction, commissioning, and final turnover to operations
Manages 7 to 10 simultaneous projects with competing priorities in various phases on a wide variety of manufacturing processes in the refinery
Develops project scopes in collaboration with operations, discipline engineering, and business representatives
Facilitates project meetings to develop and review project scope, design criteria and drawings
Oversees engineering execution utilizing either on-site design staff or local engineering companies
Responsible for coordinating technical assurance activities with company subject matter experts
Drives the approval by the appropriate technical authority of equipment specification and drawings
Develops project cost estimates and schedules for each phase and for final funding
Accountable for meeting project cost and schedule requirements
Maintains budgets and schedule forecast with assistance from project controls

What we offer

Medical Insurance
Vision Insurance
Dental Insurance
Paid Time-Off
401(k) Retirement Plan with match
Educational Reimbursement
Parental Bonding Time
Employee Discounts

Fulltime

Facilities Manager

The Facilities Manager is responsible for leading the maintenance, repair, asset...

Location

United States , Alpharetta

Salary:

Not provided

The Honey Baked Ham Company

Expiration Date

Until further notice

Requirements

Minimum 5 to 7 years of multi unit facilities management experience within restaurant, QSR, retail, franchise, or similar operational environments
Experience managing third party vendors, service providers, and maintenance contracts
Experience managing repair and maintenance budgets and capital planning initiatives
Strong project management, organizational, and problem solving skills
Strong analytical, communication, negotiation, and decision making skills
Ability to manage multiple priorities in a fast paced operational environment
Strong working knowledge of HVAC, refrigeration, plumbing, electrical, kitchen equipment, and general building systems
Understanding of preventative maintenance programs and facilities lifecycle management
Ability to analyze operational issues and develop practical, timely solutions
Strong financial acumen related to facilities spend, budgeting, and invoice management

Job Responsibility

Oversees all facilities maintenance and repair activities across company owned locations including HVAC, refrigeration, electrical, plumbing, kitchen equipment, fire suppression systems, and other operational assets
Ensures all repairs are completed timely, accurately, cost effectively, and in accordance with company standards and service level expectations
Leads and manages preventative maintenance programs including HVAC servicing, refrigeration maintenance, grease trap service, hood cleaning, fire inspections, backflow testing, and other recurring compliance related services
Manages facilities related vendors, subcontractors, and national service providers including sourcing, onboarding, insurance compliance verification, contract management, pricing negotiations, and ongoing performance accountability
Develops and maintains strong vendor relationships while ensuring vendor responsiveness, quality execution, and cost competitiveness
Oversees work order management systems and facilities technology platforms to ensure accurate tracking of repairs, preventative maintenance, asset lifecycle data, warranty information, invoices, and vendor performance metrics
Develops and monitors key facilities performance metrics including preventative maintenance completion rates, response times, repair resolution timelines, recurring repair trends, emergency repair frequency, and budget performance
Prepares annual repair and maintenance budgets and assists with capital planning initiatives
Identifies cost savings opportunities, deferred maintenance priorities, and long term asset replacement strategies
Reviews and audits repair invoices, service proposals, and vendor quotes to ensure financial accuracy and cost control

What we offer

Better work/life balance
Real career growth
Competitive pay + matched 401(k)
A fun & casual environment

Fulltime

Community Association Manager - Portfolio

CAMS is part of the Associa family. This position is remote, as long as you live...

Location

United States , Jacksonville

Salary:

55000.00 USD / Year

Associa

Expiration Date

Until further notice

Requirements

Proven ability to build strong relationships with clients and vendors
Strong proficiency in learning and using new technology
Proficient in Microsoft Office applications (Word, Excel, Outlook)
Experience reviewing and analyzing financial reports
Familiarity with HOA insurance policies and risk management
Understanding of contractual bidding processes and vendor negotiations
Knowledge of proper meeting procedures and governance for HOA boards
Ability to develop and maintain a comprehensive working budget

Job Responsibility

Maintain open and proactive communication with the board of directors and homeowners
Guide the board in making informed financial decisions, including preparing and presenting budgets
Analyze monthly financial reports and create variance reports to ensure transparency and accuracy
Generate and present monthly management reports to the board
Coordinate and oversee maintenance projects, working closely with vendors and contractors
Ensure daily operations of your community run smoothly and efficiently
Regularly attend board meetings as well as internal meetings
Supervise administrative and maintenance staff (if applicable)
Manage short- and long-term objectives and goals of the HOA
Develop and recommend the annual operating budget and mid-year forecast in collaboration with HOA committees

What we offer

Paid Time Off
Company Paid Holidays
Comprehensive medical, dental, and vision plans
401(k)
Life Insurance
Short-term & Long-term Disability
Accident & Critical Illness coverage
Employee Assistance Program
Bonus opportunities (to be discussed in the interview)
Cell phone stipend

Fulltime

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Bid Coordinator - Technology

Job Description

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