Bid and Tenders Specialist Job at Baxter (Madrid)

Administration Specialist - Tenders and Bidding

Ennova Research is looking for an Administration Specialist to handle the admini...

Location

Italy , Mestre-Venice

Salary:

Not provided

Ennova Research

Expiration Date

Until further notice

Requirements

Degree in Law or equivalent fields (preferred)
At least three years of experience in a similar role, preferably in corporate services
Solid knowledge of the Public Procurement Code (Legislative Decree 36/2023)
Precision
organizational skills
problem-solving abilities
a collaborative attitude
and willingness to work as part of a team

Job Responsibility

Identifying tenders and market offers through dedicated portals
Verifying requirements and feasibility
Preparing the necessary administrative documentation for participation in tender procedures in compliance with the requirements and deadlines outlined in the Tender Specifications
Monitoring deadlines and assigned schedules
Submitting tenders (electronically and/or via traditional paper submission)
Monitoring the award process
Requesting access to tender-related documents
Managing procedures in case of awards, including contract signing, renewals, and provisional and definitive guarantees
Registering and updating Supplier Registers and managing accreditation with public and private entities

Architecture Business Development & Tender Specialist

Pininfarina is a leading global design company. The selected candidate will play...

Location

Italy , Cambiano

Salary:

Not provided

Pininfarina

Expiration Date

Until further notice

Requirements

Degree in Architecture, Law, Economics, or related fields
3–5 years of experience in a similar role, preferably within architectural or engineering firms, or companies managing complex bids
Previous experience in the field of architecture in business development or tender management
Proven ability to manage the full tender process, from opportunity analysis to submission
Strong understanding of italian public procurement regulations and private bidding procedures
High attention to detail and ability to handle multiple deadlines simultaneously
Proficiency in Adobe InDesign and Microsoft Office, especially Word and Excel
experience with tender platforms, document management tools and planning software (such as MS Project) is an advantage
English fluency is mandatory (spoken and written)
A strong inclination towards digitalization and proficiency with data and workflow tools is highly valued

Job Responsibility

Tender Management: Research, analyze, and assess public tenders and private bidding opportunities aligned with company strategy, ensuring compliance with procurement regulations (e.g., D.lgs. 36/2023)
Documentation & Compliance: Prepare and manage all administrative and legal documentation required for tenders (ANAC, FVOE, DGUE), ensuring eligibility and adherence to deadlines
Proposal Development: Coordinate internal inputs (design, PM, legal, finance) and draft tender documentation in collaboration with the Head of Sales and relevant managers
Submission & Monitoring: Ensure timely submission of complete proposals according to required formats and maintain strict compliance with schedules set by tender authorities
Prequalification & Partner Coordination: Complete RFQ/PQQ forms and manage documentation with partners or consultants involved in bids
Business Development Support: Conduct market research, monitor strategic sectors, and assist in lead generation processes, CRM maintenance, and client pipeline tracking
Commercial Materials & Offers: Prepare capability statements, company profiles, presentations, and assist in creating commercial offers, fee proposals, and contractual documentation
Reporting & Knowledge Management: Contribute to internal reporting, performance analysis, and maintain an organized archive of tender and prequalification documents

Proposal Desk Specialist

The Proposal Desk Specialist plays a crucial role by overseeing the preparation,...

Location

United States , Montgomery

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A high school diploma or equivalent is required
A minimum of three years of relevant experience in bid, proposal, or sales coordination roles is preferred
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong ability to work independently while managing competing demands in a dynamic environment
Exceptional writing, editing, and formatting skills, with a focus on document production
Analytical skills to interpret detailed information, compile numerical data, and extract actionable insights
Demonstrated ability to prioritize work tasks effectively to optimize time management and productivity
Detail-oriented with a commitment to producing high-quality, accurate work
Reliable, receptive to feedback, and consistently responsive in meeting organizational needs

Job Responsibility

Manage and coordinate the full lifecycle of bid submissions, ensuring timely delivery of proposals, tenders, and expressions of interest
Analyze bid documents, such as Requests for Proposals (RFPs) and Requests for Information (RFIs), to identify priorities and critical deadlines
Draft, refine, and format proposal content in alignment with established standards for quality and presentation
Prepare proposal materials, including statements of qualifications, templates, professional profiles, and case studies
Develop and maintain a centralized library of proposal-related assets, including approved content, templates, and resources
Collaborate with subject matter experts, sales representatives, and leaders to collect, review, and finalize substantive bid content
Simultaneously oversee multiple bid opportunities, prioritizing deliverables to ensure deadlines are consistently met
Proactively assess and refine proposal workflows to optimize efficiency and improve outcomes
Provide assistance with post-submission activities, such as addressing clarifications, delivering presentations, and participating in debrief sessions as needed
Perform additional duties as assigned by management

What we offer

Access to top jobs
Competitive compensation
Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training

Tender Specialist

This is where your work makes a difference. At Baxter, we believe every person—r...

Location

Poland , Warsaw

Salary:

136000.00 PLN / Year

Baxter

Expiration Date

Until further notice

Requirements

Knowledge of public procurement law (knowledge of government procurement, knowledge of public contracts)
Very good knowledge of Microsoft Office tools
Knowledge of English at a minimum B1 level, and Polish language proficiency
Communication skills
Discipline, ability to manage own time
Independence in performing tasks and ability to work in a team
Determination to provide the highest quality services
Comprehensiveness in action
Accuracy and reliability
Proven experience in a similar position

Job Responsibility

Searching for tenders independently and through an external tender search engine
Submitting and preparing tender documents
Identifying Baxter products and competitors in tender announcements
Entering bids into the BOOST application
Preparing the tender offer for the customer per the requirements of the SWZ
Asking questions for tender offers
Monitoring and coordinating the bidding process: Entering correct bid statuses into the application
Sending bids to the client
Entering tender results and bids from competitors and distributors into the application
Entering current business terms with customers into the JDE operating system

What we offer

Competitive salary, annual bonuses, recognition award program
Possibilities for development on a personal and professional level in one of the leading global MedTech companies
Package of benefits including Private medical care (Lux Med), Life Insurance, Multisport card
Bax4U - cafeteria/lunch cards (300 PLN)
PPE program with very attractive conditions available for each employee after 3 months
Educational support: fully covered language courses (English or other languages according to business needs), financial certifications (ACCA, CIMA)
Co-financing of holidays and an additional 2 days off from work annually
Day off for birthday
Employee Stock Purchase Plan
Bax Flex - hybrid model (3 days from the office)

Fulltime