Bid and Tenders Specialist Job at Baxter (Madrid)

Administration Specialist - Tenders and Bidding

Ennova Research is looking for an Administration Specialist to handle the admini...

Location

Italy , Mestre-Venice

Salary:

Not provided

Ennova Research

Expiration Date

Until further notice

Requirements

Degree in Law or equivalent fields (preferred)
At least three years of experience in a similar role, preferably in corporate services
Solid knowledge of the Public Procurement Code (Legislative Decree 36/2023)
Precision
organizational skills
problem-solving abilities
a collaborative attitude
and willingness to work as part of a team

Job Responsibility

Identifying tenders and market offers through dedicated portals
Verifying requirements and feasibility
Preparing the necessary administrative documentation for participation in tender procedures in compliance with the requirements and deadlines outlined in the Tender Specifications
Monitoring deadlines and assigned schedules
Submitting tenders (electronically and/or via traditional paper submission)
Monitoring the award process
Requesting access to tender-related documents
Managing procedures in case of awards, including contract signing, renewals, and provisional and definitive guarantees
Registering and updating Supplier Registers and managing accreditation with public and private entities

Architecture Business Development & Tender Specialist

Pininfarina is a leading global design company. The selected candidate will play...

Location

Italy , Cambiano

Salary:

Not provided

Pininfarina

Expiration Date

Until further notice

Requirements

Degree in Architecture, Law, Economics, or related fields
3–5 years of experience in a similar role, preferably within architectural or engineering firms, or companies managing complex bids
Previous experience in the field of architecture in business development or tender management
Proven ability to manage the full tender process, from opportunity analysis to submission
Strong understanding of italian public procurement regulations and private bidding procedures
High attention to detail and ability to handle multiple deadlines simultaneously
Proficiency in Adobe InDesign and Microsoft Office, especially Word and Excel
experience with tender platforms, document management tools and planning software (such as MS Project) is an advantage
English fluency is mandatory (spoken and written)
A strong inclination towards digitalization and proficiency with data and workflow tools is highly valued

Job Responsibility

Tender Management: Research, analyze, and assess public tenders and private bidding opportunities aligned with company strategy, ensuring compliance with procurement regulations (e.g., D.lgs. 36/2023)
Documentation & Compliance: Prepare and manage all administrative and legal documentation required for tenders (ANAC, FVOE, DGUE), ensuring eligibility and adherence to deadlines
Proposal Development: Coordinate internal inputs (design, PM, legal, finance) and draft tender documentation in collaboration with the Head of Sales and relevant managers
Submission & Monitoring: Ensure timely submission of complete proposals according to required formats and maintain strict compliance with schedules set by tender authorities
Prequalification & Partner Coordination: Complete RFQ/PQQ forms and manage documentation with partners or consultants involved in bids
Business Development Support: Conduct market research, monitor strategic sectors, and assist in lead generation processes, CRM maintenance, and client pipeline tracking
Commercial Materials & Offers: Prepare capability statements, company profiles, presentations, and assist in creating commercial offers, fee proposals, and contractual documentation
Reporting & Knowledge Management: Contribute to internal reporting, performance analysis, and maintain an organized archive of tender and prequalification documents

Proposal Desk Specialist

The Proposal Desk Specialist plays a crucial role by overseeing the preparation,...

Location

United States , Montgomery

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A high school diploma or equivalent is required
A minimum of three years of relevant experience in bid, proposal, or sales coordination roles is preferred
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong ability to work independently while managing competing demands in a dynamic environment
Exceptional writing, editing, and formatting skills, with a focus on document production
Analytical skills to interpret detailed information, compile numerical data, and extract actionable insights
Demonstrated ability to prioritize work tasks effectively to optimize time management and productivity
Detail-oriented with a commitment to producing high-quality, accurate work
Reliable, receptive to feedback, and consistently responsive in meeting organizational needs

Job Responsibility

Manage and coordinate the full lifecycle of bid submissions, ensuring timely delivery of proposals, tenders, and expressions of interest
Analyze bid documents, such as Requests for Proposals (RFPs) and Requests for Information (RFIs), to identify priorities and critical deadlines
Draft, refine, and format proposal content in alignment with established standards for quality and presentation
Prepare proposal materials, including statements of qualifications, templates, professional profiles, and case studies
Develop and maintain a centralized library of proposal-related assets, including approved content, templates, and resources
Collaborate with subject matter experts, sales representatives, and leaders to collect, review, and finalize substantive bid content
Simultaneously oversee multiple bid opportunities, prioritizing deliverables to ensure deadlines are consistently met
Proactively assess and refine proposal workflows to optimize efficiency and improve outcomes
Provide assistance with post-submission activities, such as addressing clarifications, delivering presentations, and participating in debrief sessions as needed
Perform additional duties as assigned by management

What we offer

Access to top jobs
Competitive compensation
Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training

Bid, Tenders and Direct Offers Specialist

This role combines public bids and tenders management, Serviços Partilhados do M...

Location

Portugal , Porto Salvo, Lisbon District

Salary:

Not provided

Baxter

Expiration Date

Until further notice

Requirements

Bachelor’s degree in law, Business Administration, Management, Economics, Pharmaceutical Sciences, or a related field, or equivalent relevant professional experience
Proven experience in the Portuguese public‑sector tendering and contract management within the Pharma industry
Solid knowledge of SPMS Framework Agreements, SPMS Catalogue and mandatory sales reporting is highly valued
Able to communicate successfully in Portuguese and English
Collaborative, proactive and continuous-improvement approach
Strong organizational skills and ability to handle multiple projects in a fast-paced environment

Job Responsibility

Handle the end‑to‑end tender process for Medicinal Products and Medical Devices, from opportunity identification and assessment to submission and follow‑up, partnering cross-functional with Marketing, Sales and Country Leader when potential new opportunities are identified
Perform Tender and Contractual Risk Assessment and provide advice on obligations and dispute‐resolution strategies
Handle centralized procurement processes in Portugal, including SPMS Framework Agreements, mini‑competitions and call‑offs for Medicinal Products and Medical Devices
Ensure correct application of awarded prices, product references, contractual validity periods and supply conditions and maintain SPMS Catalogue data consistent and updated with awarded contracts and pricing conditions
Perform accurate calculation, validation and timely submission of mandatory sales and consumption reports to SPMS, including centralized aggregation models
Manage direct offers to customers working closely with multi-functional teams and update direct offers related documents and information
Support staff from across Baxter on all public contracts, extensions, and terminations
Coordinate, review and record all documentation required, ensuring the accurate maintenance of the contract database
Assess positive and negative tenders results in collaboration with Legal, Operations and Sales in order to design and implement continuous improvement initiatives and strategies for bidding workflows, templates and knowledge management
Keep up to date on legislative changes applicable to public tenders

What we offer

Competitive total compensation package
Professional development opportunities
High importance placed on work life balance
Flexible benefits (childcare vouchers, employee discounts, etc.)

Bid Specialist

Bid Specialist – Home Worker. The successful candidate will be required to make ...

Location

United Kingdom

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Skilled in developing persuasive written content in a highly competitive and deadline-driven environment
Strong time management
Organisational skills
Confidence in engaging with stakeholders at all levels
Collaborative team player
Able to manage multiple priorities
Contribute to process improvement
Subject to clearance through the Disclosure and Barring Service and a County Court Judgment check

Job Responsibility

Produce high-quality, tailored tender and proposal responses in line with agreed deadlines
Build and maintain strong working relationships with Subject Matter Experts across the business
Lead bid planning and solution meetings (e.g. kick-off calls)
Attend internal meetings and gather relevant information to support bid responses
Ensure all bid documentation is accurate, compliant, and of the highest standard
Take ownership of bid delivery while identifying and escalating any risks or issues
Maintain and contribute to a central bid content library
Support continuous improvement of the bid process and submission quality
Provide support to the wider Bid Team and Head of Enforcement Bids as required

What we offer

Competitive Annual Leave + bank holidays
Healthcare Cash Plan
Enhanced Maternity & Paternity package (subject to eligibility)
Cycle to Work scheme
Company Pension Scheme
Lifestyle benefits – discounts on retail, travel, health & wellbeing

Fulltime

Bid, Tenders and Direct Offers Specialist

This role combines public bids and tenders management, Serviços Partilhados do M...

Location

Portugal , Porto Salvo, Lisbon District

Salary:

Not provided

Baxter

Expiration Date

Until further notice

Requirements

Bachelor’s degree in law, Business Administration, Management, Economics, Pharmaceutical Sciences, or a related field, or equivalent relevant professional experience
Proven experience in the Portuguese public‑sector tendering and contract management within the Pharma industry
Solid knowledge of SPMS Framework Agreements, SPMS Catalogue and mandatory sales reporting is highly valued
Able to communicate successfully in Portuguese and English
Collaborative, proactive and continuous-improvement approach
Strong organizational skills and ability to handle multiple projects in a fast-paced environment

Job Responsibility

Handle the end‑to‑end tender process for Medicinal Products and Medical Devices, from opportunity identification and assessment to submission and follow‑up, partnering cross-functional with Marketing, Sales and Country Leader when potential new opportunities are identified
Perform Tender and Contractual Risk Assessment and provide advice on obligations and dispute‐resolution strategies
Handle centralized procurement processes in Portugal, including SPMS Framework Agreements, mini‑competitions and call‑offs for Medicinal Products and Medical Devices
Ensure correct application of awarded prices, product references, contractual validity periods and supply conditions and maintain SPMS Catalogue data consistent and updated with awarded contracts and pricing conditions
Perform accurate calculation, validation and timely submission of mandatory sales and consumption reports to SPMS, including centralized aggregation models
Manage direct offers to customers working closely with multi-functional teams and update direct offers related documents and information
Support staff from across Baxter on all public contracts, extensions, and terminations
Coordinate, review and record all documentation required, ensuring the accurate maintenance of the contract database
Assess positive and negative tenders results in collaboration with Legal, Operations and Sales in order to design and implement continuous improvement initiatives and strategies for bidding workflows, templates and knowledge management
Keep up to date on legislative changes applicable to public tenders

What we offer

Competitive total compensation package
Professional development opportunities
High importance placed on work life balance
Flexible benefits (childcare vouchers, employee discounts, etc.)
Commitment to growing and developing an inclusive and diverse workforce

Bid, Tenders and Direct Offers Specialist

This role combines public bids and tenders management, Serviços Partilhados do M...

Location

Portugal , Porto Salvo, Lisbon District

Salary:

Not provided

Baxter

Expiration Date

Until further notice

Requirements

Bachelor’s degree in law, Business Administration, Management, Economics, Pharmaceutical Sciences, or a related field, or equivalent relevant professional experience
Proven experience in the Portuguese public‑sector tendering and contract management within the Pharma industry
Solid knowledge of SPMS Framework Agreements, SPMS Catalogue and mandatory sales reporting is highly valued
Able to communicate successfully in Portuguese and English
Collaborative, proactive and continuous-improvement approach
Strong organizational skills and ability to handle multiple projects in a fast-paced environment

Job Responsibility

Handle the end‑to‑end tender process for Medicinal Products and Medical Devices, from opportunity identification and assessment to submission and follow‑up, partnering cross-functional with Marketing, Sales and Country Leader when potential new opportunities are identified
Perform Tender and Contractual Risk Assessment and provide advice on obligations and dispute‐resolution strategies
Handle centralized procurement processes in Portugal, including SPMS Framework Agreements, mini‑competitions and call‑offs for Medicinal Products and Medical Devices
Ensure correct application of awarded prices, product references, contractual validity periods and supply conditions and maintain SPMS Catalogue data consistent and updated with awarded contracts and pricing conditions
Perform accurate calculation, validation and timely submission of mandatory sales and consumption reports to SPMS, including centralized aggregation models
Manage direct offers to customers working closely with multi-functional teams and update direct offers related documents and information
Support staff from across Baxter on all public contracts, extensions, and terminations
Coordinate, review and record all documentation required, ensuring the accurate maintenance of the contract database
Assess positive and negative tenders results in collaboration with Legal, Operations and Sales in order to design and implement continuous improvement initiatives and strategies for bidding workflows, templates and knowledge management
Keep up to date on legislative changes applicable to public tenders

What we offer

Competitive total compensation package
Professional development opportunities
High importance placed on work life balance
Flexible benefits (childcare vouchers, employee discounts, etc.)

Bid Specialist

The Bid Specialist role at NTT DATA involves managing the bid process from quali...

Location

South Africa , Johannesburg

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

Bachelor’s degree or equivalent in Business, Commercial, Business Development, Finance or related field
Seasoned experience managing, coordinating and implementing the bid process successfully
Seasoned relevant experience in similar role within a related environment
Seasoned experience as a consultant or practitioner
Seasoned experience of working in a commercial role involving a significant amount of client interaction
Seasoned experience researching and collaborating with subject matter experts to write and edit compelling proposals that are customized to the needs of the client
Seasoned business and financial acumen
Seasoned understanding of organization's business model and key functions and offerings
Good attention to detail and high quality of work
Ability to utilize key systems and tools related to bids

Job Responsibility

Applies a level of project management principles and expertise to the management of bids including the management of resources, timeframes, risk, quality and governance
Manage all aspects and stages related to bids, including - Initiation and planning, Kick-off, Solution Definition, Content Development, Response Consolidation, Team Reviews, Quality Control, Management Review and Authorization, Package and Deliver, Post-submission, Administration, Bid Revisions, Bid Award, Win/Loss Review
Establishes clear and effective plans for each bid and execute in accordance with these plans
Effectively manages bid resources to facilitate the development of appropriate deal strategies, solution and service architectures, commercial models and delivery/service management plans
Ensures that company's risk exposure on all bids is understood, documented, communicated to all stakeholders and appropriately addressed/ mitigated
Keeps an auditable trail of all bid artefacts and records on recognized company systems
Ensures that each bid is subject to the requisite team and management reviews prior to client submission, complying with company corporate governance
Communicates accurately and timeously with all stakeholders and take responsibility for communications being received and understood
Manages performance issues and escalations in the interests of ensuring bid progress and the development of a compelling offer
Facilitates the sourcing of general bid collateral from authorized owners in the business

What we offer

Hybrid working environment
Opportunities for professional growth
Workplace embraces diversity and inclusion

Fulltime

Bid and Tenders Specialist

Baxter

Location:
Spain , Madrid

Category:
-

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 20, 2026

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Location:Spain , Madrid

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Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:February 20, 2026

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Job Posted:
February 20, 2026