Bid and Contracts Coordinator Job at Ganymede (Derby)

Bid and Contracts Coordinator

You’ll play a key role in supporting bids, tenders, and contractual processes - ...

Location

United Kingdom , Derby

Salary:

27500.00 GBP / Year

Ganymede

Expiration Date

Until further notice

Requirements

Previous administration or coordination experience
Strong organisational skills and attention to detail
Confident communicator, able to work with stakeholders across the business
Ability to manage multiple deadlines in a fast-paced environment
Experience with bids, tenders, or procurement portals

Job Responsibility

Coordinating bid and tender activity from initial enquiry through to submission
Managing documentation, deadlines, and internal communication across bid teams
Supporting the preparation, formatting, and proofreading of proposals
Maintaining bid portals, procurement systems, and company profiles
Developing and managing a central Bid Library
Supporting contract reviews and ensuring client requirements are clearly captured
Assisting with supplier coordination and internal tender processes

Fulltime

Project Coordinator & Contracts Administrator

Robert Half is working with a highly respected real estate development and inves...

Location

United States , Foster City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree preferred
equivalent experience considered
4+ years of contract administration experience within the Architecture, Engineering, and Construction (AEC) industry
Experience with RFQs, RFPs, procurement processes, and vendor onboarding
Strong knowledge of construction and professional services contracts
Familiarity with AIA billing, project costing, and contract management practices
Proficiency in Microsoft Office, Adobe Acrobat, and procurement/project management systems
Strong organizational, analytical, and problem-solving skills
Exceptional attention to detail and ability to manage multiple priorities simultaneously
Excellent written and verbal communication skills

Job Responsibility

Manage the full contract lifecycle, including contracts, purchase orders, change orders, renewals, and closeout documentation
Draft, review, negotiate, and administer design, consulting, and construction agreements
Ensure contract compliance with company policies, legal requirements, and applicable regulations
Prepare RFQs, RFPs, bid packages, and support vendor selection and onboarding activities
Coordinate with project managers, contractors, consultants, accounting, and legal teams to keep projects on track
Process project billings, invoices, lien waivers, insurance certificates, and compliance documentation
Track project costs and maintain accurate contract, billing, and procurement records
Maintain organized, audit-ready project files, including contracts, drawings, RFIs, submittals, and correspondence
Identify contract risks, resolve issues proactively, and escalate concerns when appropriate
Support project closeout activities and ensure all required documentation is complete

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Project Coordinator & Contracts Administrator

Robert Half is working with a well-established real estate development and manag...

Location

United States , Foster City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
equivalent combination of education and relevant experience will also be considered
Minimum of 4 years of Contracts Administration experience within the Architecture, Engineering, and Construction (AEC) industry
Experience preparing RFQs, RFPs, and onboarding consultants, contractors, and vendors
Strong background drafting, reviewing, negotiating, and finalizing construction and design contracts
Knowledge of standard contract language, compliance requirements, and risk mitigation practices
Understanding of AIA billing procedures, project costing, and contract management processes
Ability to manage high-volume contracts and competing deadlines with strong attention to detail
Proficiency with Microsoft Office Suite, Adobe Acrobat, Excel, and procurement/project management systems
Strong written and verbal communication skills

Job Responsibility

Manage the full lifecycle of contracts from intake and drafting through execution, billing, and closeout
Review and process contracts, purchase orders, change orders, and related documentation with a high level of accuracy
Coordinate with project managers, accounting teams, subcontractors, consultants, and legal counsel throughout the contracting process
Assist in developing contracts that minimize financial risk and ensure compliance with applicable laws, policies, and regulations
Support procurement activities including preparation of RFQs, RFPs, and bid packages
Analyze proposals and contract requirements and provide recommendations to project stakeholders
Maintain contract tracking systems and ensure all changes and updates are properly documented and communicated
Prepare monthly client billings and track project-related expenses against budgets and cost codes
Process subcontractor invoices and verify required compliance documentation including lien waivers and insurance certificates
Maintain organized and audit-ready project documentation including contracts, RFIs, submittals, drawings, and billing records

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Project Coordinator & Contracts Administrator

Robert Half has an exciting temp to hire opportunity with a highly respected rea...

Location

United States , Foster City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
equivalent relevant work experience will also be considered
Minimum 4 years of contracts administration experience within construction, architecture, engineering, or real estate development
Strong experience drafting and administering construction and consultant contracts
Experience preparing RFQ/RFP documentation and coordinating vendor procurement processes
Working knowledge of AIA billing, construction cost tracking, and contract compliance
Proficiency in Microsoft Office Suite, especially Excel and Word, along with Adobe Acrobat
Experience with procurement and project management systems such as Procure or similar platforms
Strong understanding of standard contract language, terms, and risk mitigation practices
Excellent written and verbal communication skills

Job Responsibility

Manage the full lifecycle of contracts, from intake and drafting through execution, billing, amendments, and closeout
Review, prepare, and process contracts, purchase orders, and change orders while ensuring compliance with legal and company standards
Coordinate vendor onboarding for architects, engineers, consultants, subcontractors, and construction partners
Prepare procurement documents including RFQs, RFPs, and bid packages
Analyze proposals and bids and provide project teams with organized contract recommendations
Maintain contract tracking systems, deadlines, renewals, and status reporting across multiple active projects
Support monthly construction billing processes, including preparation of client invoices and progress billings
Process subcontractor invoices and verify all required documentation, including insurance certificates, lien releases, and compliance records
Track and code project-related expenses accurately against cost codes in accounting systems
Maintain organized project documentation including contracts, drawings, RFIs, submittals, and closeout records

Bid Coordinator

We are looking for a Bid Coordinator to join the commercial function on a fixed-...

Location

New Zealand , Auckland

Salary:

Not provided

Hunter Campbell Limited

Expiration Date

Until further notice

Requirements

Strong project management experience, ideally where you've pulled together inputs from multiple parts of a business to deliver something to a deadline
Experience with government procurement of services, a procurement process, or managing a service-based contract
Excellent interpersonal skills with the ability to chase, cajole and coordinate stakeholders at all levels
Methodical, organised and calm under genuine deadline pressure
Strong writing skills and a sharp eye for detail
Solid Microsoft Office capability (Word, Excel, PowerPoint, Project) and comfortable picking up project management tools

Job Responsibility

Coordinating the end-to-end tender process, from initial review through to final submission
Owning the bid schedule, action register and weekly governance reporting
Reviewing tender documents to identify key requirements, risks and deliverables
Wrangling internal contributors across the business to deliver content on time
Managing online procurement portals, submission platforms and Q&A
Maintaining the tender library, templates, case studies and supporting collateral
Supporting non-price response preparation, compliance and post-tender clarifications
Helping the team continuously improve how they win work

What we offer

A meaningful role at the centre of a high-performing commercial team
Flexibility, WFH offered, and open to candidates based in Auckland or Lower Hutt
The chance to contribute to bids that shape the future of essential services in New Zealand
A clear, single-stage interview process so we can move quickly for the right person

Fulltime

Project Coordinator & Contracts Administrator

Our client, a highly respected real estate development firm in the Bay Area, is ...

Location

United States , Foster City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
equivalent experience will also be considered
Minimum 4+ years of Contracts Administration experience within the Architecture, Engineering, or Construction industry
Experience drafting RFQs/RFPs and administering construction and consultant contracts
Strong knowledge of AIA billing, project costing, procurement processes, and contract management
Proficiency with Microsoft Excel, Word, Adobe Acrobat, and Procure software
Ability to manage a high volume of contracts and competing deadlines in a fast-paced environment
Exceptional organizational skills, attention to detail, and follow-through
Strong communication, analytical, and problem-solving abilities
Self-starter with a hands-on approach, strong accountability, and the ability to work independently

Job Responsibility

Manage the full lifecycle of contracts from intake through execution, billing, change orders, and project closeout
Draft, review, negotiate, and administer construction and consultant agreements while ensuring compliance with company policies and applicable regulations
Coordinate RFQs, RFPs, and bid processes, including onboarding consultants, contractors, and vendors
Review and process purchase orders, subcontract agreements, insurance documentation, lien waivers, and invoices
Maintain accurate contract tracking systems and organized project documentation, ensuring files remain audit-ready
Support monthly client billings, project costing, expense tracking, and subcontractor payment processing
Partner closely with project managers, accounting teams, subcontractors, and legal counsel to mitigate risk and keep projects on schedule
Identify contract risks, compliance concerns, and documentation discrepancies, escalating issues as needed
Assist with project closeout documentation and ensure all contractual obligations are completed

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Bid Coordinator

We are looking for a highly organized Bid Coordinator to join our team in Itasca...

Location

United States , Itasca

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in bid coordination, project management, or project coordination is a plus
Knowledge of RFQ (requests for quotes)
Strong accuracy and typing skills with the ability to manage large volumes of information with attention to detail
Proficiency with Microsoft Excel and Microsoft Word for document preparation, data tracking, and general office support
Ability to write clear and detail-focused email communications when working with internal teams and external partners
Experience organizing files, scanning documents, and maintaining structured records in both digital and physical formats
Comfortable performing basic calculations and reviewing numerical information for accuracy
Demonstrated customer service skills and the ability to manage multiple tasks in a deadline-driven environment

Job Responsibility

Receive and analyze Requests for Quotes (RFQ) to identify key requirements and develop a comprehensive bid strategy
Be completely knowledgeable and able to execute on the following contracts and tasks: Tailored Logistics Support (TLS) Special Operation Equipment (SOE), TLS Fire and Emergency Services (FESE)and Equipment and Federal/Government agency Requests for Quotes (RFQ)
Collaborate with teams to gather necessary information for the submission of Requests for Quotes (RFQ)
Read and extract data from manufacturer quotes for bid submission
Submit bids for SOE/FESE utilizing Salesforce
Track progress against bid timelines, identify potential issues, and escalate concerns to relevant stakeholders to meet submission deadlines
Communicate with Contracting Officials at the Defense Logistics Agency (DLA) on the status of RFQ's and pricing information requests
Monitor the status of submitted bids, analyze win/loss data, and provide feedback to improve future proposals
Coordinate and assemble bid and proposal documents by gathering required information, formatting materials, and checking for completeness before submission
Enter, update, and maintain data accurately across internal files, logs, and tracking systems to support day-to-day bid activity

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan
free online training

Bid Coordinator

As a Bid Coordinator, you’ll support Ipsum’s Business Development team by coordi...

Location

United Kingdom , Chorley

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Strong organisation and time-management skills
Ability to manage multiple deadlines while maintaining excellent attention to detail and high-quality output
Clear written and verbal communication
Confidence using Microsoft Office
Eye for producing polished, visually appealing documents
Flexible, adaptable, proactive
Comfortable working both independently and as part of a wider team
Ability to build effective relationships across the business
Ideally have experience supporting or producing successful bids, particularly within utilities, construction or industrial environments
An understanding of regulated public and utilities procurement processes is highly desirable

Job Responsibility

Coordinate bid schedules, brief contributors, and ensure all deadlines are met
Prepare and edit proposals, PQQs and standard response sections using approved templates
Gather, review and manage technical input from subject matter experts
Format, proofread and quality-check final bid documents to ensure clarity and consistency
Ensure win themes and key messages are clearly reflected in submissions
Manage online procurement portals, CRM updates and essential bid administration
Support reporting on bid activity and maintain document libraries and shared inboxes
Contribute to continuous improvement of templates, collateral and marketing materials
Monitor contract performance and feed insights back into future bids

What we offer

25 days annual leave plus bank holidays with the option to buy more
Group Personal Pension Plan
Career development and progression with the opportunity to earn professional qualifications
24/7 access to a virtual GP and Mental health support and counselling services
Cycle to Work scheme
Discount club - supermarkets, phone bills, gyms and more
Life assurance cover
Long service recognition
Enhanced Maternity Pay
Active local social committees

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Bid and Contracts Coordinator

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