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The Bids and Contracts Administrator will provide administrative support to the Bids and Contracts function. The role focuses on processing opportunities, maintaining accurate records, supporting bid/no-bid documentation, and assisting with contract administration. This is a detail-focused administrative role requiring strong organisational skills, accuracy, and the confidence to communicate clearly and raise issues where necessary.
Job Responsibility:
Monitor opportunity portals and shared inboxes, processing incoming notifications and documentation
Maintain accurate trackers and records of all opportunities, bid decisions and contract documentation
Prepare and circulate bid/no-bid documentation using internal templates and guidance
Support the administration of contracts and due diligence documentation as required
Ensure all documentation is correctly filed, version controlled and stored
Communicate with internal stakeholders to request information and raise queries or issues promptly
Provide general administrative support to the Head of Bids and Contracts
Requirements:
Excellent organisational skills and attention to detail
Strong written and verbal communication skills
Confidence to raise queries and escalate issues when required
Ability to manage multiple tasks and meet deadlines
Competent in Microsoft Office and comfortable using online systems and portals
An interest in sales and business development
GCSE/O Levels
1 year of vocational experience
Nice to have:
Experience in an administrative role within a regulated, education, training or public sector environment
Understanding of procurement or contract documentation processes
What we offer:
26 days annual leave + Bank Holidays
Buy & Sell an additional 5 days each year
Length of service annual leave increments starting at 2 years
Healthcare Scheme
Tech Scheme
Ikea Scheme
Cycle to work Scheme
Paid Volunteer day each year
Early Finish Fridays on the last Friday of every month
Student / Teacher Discount
Uniform
Electric Car charging points
Free fruit, Coffee and Tea
Onsite Shower
Prayer room on request or list of nearest available places of worship