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Beverage Inventory and Purchasing Coordinator

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Schulson Collective

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Location:
United States , Philadelphia

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Category:
Purchasing

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

The Beverage Inventory & Purchasing Coordinator is responsible for ordering, receiving, organizing, and maintaining all beverage inventory. This role ensures accurate tracking of inventory levels, proper physical handling of products, and timely reconciliation of vendor invoices to support operational efficiency and cost control.

Job Responsibility:

  • Place beverage orders (alcoholic and non-alcoholic) based on par levels, sales trends, and operational needs
  • Maintain strong relationships with vendors and distributors
  • Monitor pricing, availability, and product substitutions
  • Receive and verify all beverage deliveries against purchase orders and invoices
  • Physically move, organize, and store inventory (including kegs, cases, and supplies) in designated storage areas
  • Maintain clean, organized, and compliant storage areas (coolers, cellars, dry storage)
  • Conduct regular inventory counts (weekly/monthly) and investigate variances
  • Accurately record all invoices in the accounting or inventory system
  • Reconcile deliveries to invoices and purchase orders, identifying discrepancies in quantity, pricing, or product
  • Partner with accounting to ensure timely and accurate month-end close support
  • Monitor inventory levels to minimize waste, breakage, and shrinkage
  • Ensure proper rotation (FIFO) and product dating standards
  • Maintain compliance with all local and state regulations related to beverage storage and handling

Requirements:

  • 2+ years of experience in inventory management, purchasing, or restaurant/bar operations
  • Strong attention to detail and organizational skills
  • Ability to lift and move heavy items (up to 50+ lbs) regularly
  • Proficiency in Excel and inventory/POS systems (e.g., Toast or similar)
  • Basic understanding of accounting principles (invoices, accruals, reconciliations)
  • Accountability and ownership of inventory accuracy
  • Strong communication and vendor management skills
  • Problem-solving and discrepancy resolution
  • Ability to work independently and in a fast-paced environment
  • Inventory Control
  • Vendor Negotiation
  • Analytical Skills
  • Attention to Detail
  • Organizational Skills
  • Physical Stamina
  • Time Management
  • Compliance Awareness

Additional Information:

Job Posted:
May 03, 2026

Expiration:
May 13, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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