Banqueting Events & Operations Specialist Job at Fairmont Grand Del Mar (Rome)

Job Description

Our Events & Banqueting Coordinator is an essential member of the Events & Banqueting team, dedicated to creating exceptional experiences for every guest. The Events & Banqueting Coordinator supports the Events Manager and the Banquet Manager in preparing and maintaining elegant, functional, and welcoming event spaces that reflect the hotel’s standards of excellence. The role requires precision, teamwork, and a strong commitment to delivering seamless event execution—from intimate gatherings to large-scale galas—always upholding the highest standards of luxury service, cleanliness, and safety.

Job Responsibility

Ensure the timely and accurate set-up and breakdown of banquet rooms, meeting spaces, and function areas according to event orders and hotel standards
Prepare and arrange furniture, linens, decorations, and equipment in accordance with event requirements and layout diagrams
Store, manage, and install the AV equipment in meeting rooms, providing technical support at the start of meetings and during sessions when needed
Inspect and maintain the cleanliness and condition of all function rooms, storage areas, and equipment, ensuring a pristine and organized environment at all times
Collaborate closely with the Events Manager and Banquet Manager to confirm that all setups align with guest specifications and event timelines
Respond promptly to management requests during events, providing professional, courteous, and efficient assistance at all times
Maintain effective communication with kitchen, service, and audiovisual teams to guarantee flawless coordination before and during events
Monitor and report any maintenance needs or safety hazards immediately, taking action to prevent incidents
Handle equipment with care, ensuring that all banquet materials—tables, chairs, linens, and décor—are properly stored and maintained
Support post-event breakdown and resetting, ensuring rooms are returned to standard condition promptly and efficiently
Comply with all hotel safety, security, and hygiene procedures, including HACCP and local health regulations
Uphold the highest standards of personal grooming, uniform presentation, and professional conduct at all times
Attend all meetings and training sessions as required by the Events Management team
Continuously seek to enhance skills and knowledge in banquet operations, hospitality standards, and guest service excellence

Requirements

Basic knowledge of IT functions for video conference (microphones, tv screens, applications and networks)
Good command of English and Italian
Legal right to work in Italy
Strong attention to detail, organization, and time management skills
Proactive and service-oriented mindset
Ability to work efficiently under pressure and adapt to changing priorities
Team player with excellent communication and collaboration skills before and during the events
Flexibility to work varied shifts, including early mornings, evenings, weekends, and holidays
Consistent adherence to hotel grooming standards and professional presentation

Nice to have

Knowledge of Food & Beverage department
Additional languages are a plus

What we offer

A competitive salary package
ALL - Heartist® Program: Employee benefit card offering discounted rates at all ACCOR locations and partner venues worldwide
Learning & development: Opportunity to develop your talent and grow within your property and across the world!
Our commitment to Diversity & Inclusion: We are an inclusive company and our ambition is to attract, recruit and promote diverse talent

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Banqueting Events & Operations Specialist

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