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Marriott Bonvoy Logo Marriott Bonvoy · Hospitality and Tourism

Banquet Set-Up Coordinator

Austria, Vienna Employment contract 2263.00 EUR / Month · Job Posted May 27, 2026
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Job Description

At more than 100 award-winning properties worldwide, The Ritz-Carlton Ladies and Gentlemen create experiences so exceptional that long after a guest stays with us, the experience stays with them. As the premier worldwide provider of luxury experiences, we set the standard for rare and special luxury services and seek for the best hospitality professionals worldwide. We are convinced that the Ladies and Gentlemen of The Ritz-Carlton are the most important resource in our service commitment to our guests. The Gold Standards serve as the foundation of the Ritz-Carlton brand and motivate us to be better every day. With this approach and the firm belief that our culture is the driving force of success, The Ritz-Carlton has earned an international reputation as a market leader in luxury hospitality. As part of our team, you will get to know our Gold Standards, such as our Employee Promise, our Credo, and our Service Values. We promise you that with us, you will have the opportunity to be proud of your work and your fellow Ladies and Gentlemen. "We are Ladies and Gentlemen serving Ladies and Gentlemen" The team of the The Ritz-Carlton, Vienna is looking for a Lady or Gentlemen for the position: Banquet Set-Up Coordinator When business brings you to Vienna, The Ritz-Carlton, Vienna delivers an experience that is both productive and inspired. The conference hotel features 900 square meters of flexible function space, including two boardrooms, three breakout rooms and a stunning Crystal Ballroom. During the summer months, groups can also reserve the hotel's Atmosphere Rooftop Bar for breaks and receptions that deliver impressive, panoramic views. Yet the venues are only the first component of successful conferences. The hotel's dedicated event planners lend the right blend of expertise and innovation to every gathering so that the experience stays with each person long after the conference ends. As a Banquet Set-Up Coordinator, you are responsible for the timely and precise preparation of event spaces and serve as a key point of contact for clients and internal teams before and during events. You ensure that all banquet set-ups meet client expectations and that operations run smoothly and efficiently.

Job Responsibility

  • Plan, organize and execute banquet room set-ups according to event orders and client specifications
  • Coordinate and oversee the physical arrangement of function rooms, including furniture, décor and equipment
  • Ensure all event spaces are prepared on time and meet quality and brand standards
  • Collaborate closely with Catering & Event Sales, Culinary and Service teams to ensure seamless event execution
  • Set up and manage basic AV and technical equipment as required for events
  • Monitor event flow and provide on-site support to ensure smooth operations
  • Address guest requests and concerns promptly and professionally
  • Maintain cleanliness, organization and safety standards in all banquet areas

Requirements

  • Completed training in hospitality, preferably within the upscale hotel or events sector
  • Previous experience in banquet operations, event setup, or food & beverage service
  • Strong organizational and time-management skills with attention to detail
  • Ability to work independently and handle multiple tasks under pressure
  • Team-oriented mindset with good communication skills
  • Flexible, reliable, and service-driven attitude
  • Professional appearance and demeanor
  • Good command of German and English

Nice to have

Additional languages are a plus

What we offer

  • Become part of the Top 1% of Hospitality Professionals
  • Work in a 5-star environment
  • Excellent career opportunities worldwide
  • Regular training & development opportunities
  • Motivated and supportive team
  • Unique employee benefits such as hotel stays, Food & Beverage discounts, retail discounts, free uniform cleaning and meals, wellbeing and recognition programs
  • Competitive compensation with a guaranteed annual pay increase based on performance
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