Banking Legal Secretary Job at Douglas Scott (London)

Assistant Company Secretary

Join the Legal team to protect Barclays, its employees, and its brands while ens...

Location

United Kingdom , London; Glasgow

Salary:

Not provided

Barclays

Expiration Date

Until further notice

Requirements

Act as Company Secretary to regulated or significant legal entities, including liaison with the Chairman and senior executives, assisting with board succession and board and committee evaluations, agenda preparation, board paper management, attending and minuting board meetings where required
Provision of support, advice and guidance to the Barclays Group on company law and appropriate regulations, its own policies and best practice in corporate governance and to the Directors on their fiduciary duties and other legal or regulatory obligations
Creation and review of corporate governance documents, including charters, terms of reference, matters reserved for the board, policies, and procedures in compliance with legal and regulatory requirements
Maintenance of compliance with corporate governance requirements, best practices and industry standards across the Barclays Group governance practices
Assistance on project work, for instance corporate re-organisations, liquidations, mergers and formations and the signing of subsidiary financial accounts
Maintenance of the company’s statutory registers, other registers such as conflict of interest registers, and data fields required for adherence to Barclays Group policies and standards
Stakeholders support with their ongoing compliance with the Group Policy on Legal Entities and Directors
To manage a business function, providing significant input to function wide strategic initiatives
Manage the direction of a large team or sub-function, leading other people managers and embedding a performance culture aligned to the values of the business
Provide expert advice to senior functional management and committees to influence decisions made outside of own function, offering significant input to function wide strategic initiatives

Job Responsibility

To play a crucial role in ensuring the Barclays Group’s adherence to statutory and regulatory corporate governance requirements and industry standards, facilitating communication between the board of directors and other key stakeholders for regulated and/or significant Barclays Group legal entities

What we offer

Hybrid working
Structured approach to hybrid working with fixed 'anchor' days
Supportive and inclusive culture and environment
Commitment to flexible working arrangements
Opportunity to embrace mobility and explore operations globally
Diverse and inclusive workplace

Fulltime

Company Secretary Manager

You will be responsible for the day-to-day running of the Corporate Governance, ...

Location

Jersey , Saint Helier

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Have a passion for your role and for building successful client and Board relationships through teamwork and high standards of service
Look to work towards a relevant professional qualification with the support of Alter Domus
Effective organisation skills with the ability to learn quickly
Be ambitious, a good communicator with a high level of energy and commitment
Demonstrate the ability to work under pressure and meet deadlines when asked

Job Responsibility

Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication
Review and where required prepare paperwork for board and shareholders' meetings, including but limited to helping draft agendas, preparation of board papers, attending certain meetings with a representative of Alter Domus Jersey in their capacity as Company Secretary, take action points from meetings and produce board minutes
Assist with the maintenance of statutory records for entities and ensuring filing requirements are met
Work with the Operational team in respect of investor servicing, client on-boarding, investment transactions, draw downs, distributions and other administrative activities
Liaise with the Financial Reporting teams for year end and interim accounts for sign off by the Boards
Manage junior members of the team
Adhere to all relevant policies and procedures

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Legal Assistant – Private Client

This is a fantastic opportunity to support experienced fee earners in a busy and...

Location

United Kingdom , Bedford

Salary:

27000.00 GBP / Year

Douglas Scott

Expiration Date

Until further notice

Requirements

Prior experience as a legal assistant or secretary, ideally within private client or another legal discipline
Sound knowledge of legal office processes and file management
Strong computer literacy, including Microsoft Word, Excel, and Outlook
Familiarity with case management systems (preferred)
High standard of written and verbal communication
Exceptional organisational skills with the ability to multitask and meet deadlines under pressure
Meticulous attention to detail and a proactive attitude
A friendly and professional manner, both in person and over the phone

Job Responsibility

Acting as the first point of contact for client queries and providing regular updates on matter progression
Drafting basic correspondence, legal forms and supporting documents under supervision
Assisting with the preparation and submission of documents to the Probate Registry, HMRC, and Certainty
Managing the safe custody, organisation, and release of important legal documents such as wills, LPAs, and probate papers
Opening and closing files in line with AML procedures, SRA regulations, and internal quality standards
Managing calendars, appointments, and deadlines for fee earners
Preparing bills, processing payments and receipts, and liaising with the accounts team
Drafting estate accounts using Excel and handling associated administrative tasks
Providing telephone and reception support, and assisting with post and banking as needed
Contributing to the smooth running of the office with general administrative support

Fulltime

New

Legal Secretary

Working as part of a team, you will be required to provide an excellent standard...

Location

United Kingdom , Leeds

Salary:

Not provided

DAC Beachcroft

Expiration Date

Until further notice

Requirements

Experience of working in a legal or professional services environment
An aptitude for managing multiple priorities, producing documents and client communications of the highest standard
Advanced knowledge of Microsoft Office
Advanced knowledge of document management/case management systems
An effective communicator with an excellent customer and client service approach
Customer/client service focused
Proven experience of managing client facing tasks and priorities, with a hands-on, practical approach
Effective at investigating issues and seeing a problem through to conclusion
Conscientious, taking personal responsibility for own work and accountability for its delivery and quality
Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges

Job Responsibility

Client Relationship Management: Responsible for keeping up to date with client specific protocols and processes, implementing, providing guidance and training to others where necessary and ongoing monitoring
Administrative: Handle outgoing correspondence including electronic communications and encryption of documents using secure data transmission methods in line with client requirements
Manage/General knowledge of external Client's case management system including adding outgoing correspondence and associated documentation on behalf of fee earners and mitigate commercial risk
Collate enclosures for outgoing correspondence, instructions to Counsel, experts etc using electronic bundling and encryption software
General knowledge of case management system including running ad hoc documents
Liaise with external parties regarding enclosures/encryption/discs/assisting with use of secure systems and supply passwords
Email management – filing, saving, locating, deleting, responding where applicable and referring incoming mail to others as necessary and managing Inbox on behalf of colleagues as and when required
Print, file, photocopy, scan, fax and archive documents as and when required
Ensure that client contact information is kept up to date
Update document bundles for fee earners

What we offer

Flexible working with our Flex Forward scheme

Fulltime

Professional support lawyer corporate & compliance

In this role you will take full ownership of critical legal and compliance matte...

Location

Netherlands , Diemen

Salary:

Not provided

Randstad

Expiration Date

February 28, 2026

Requirements

Experience in corporate legal & compliance work in a law firm or in-house
Able to work independently in an international environment and in a matrix organization
Enjoy collaboration and a supporting role
Pay close attention to detail
Bring an enthusiastic and pragmatic mindset
Proactive with strong communication skills
Hands-on and service oriented
Eager to work with AI and legal technology to improve efficiency
Have a good command of the English language (other languages a plus)
Have at least 5 years of relevant experience in a corporate or law firm environment

Job Responsibility

Corporate housekeeping & entity management: taking ownership over our legal entity management system in collaboration with local Randstad lawyers
AML and stakeholder compliance: acting as the first point of contact for global KYC and UBO requests from clients, suppliers, banks
Stakeholder management: directly liaising with notaries and other service providers to manage legalizations and corporate secretarial matters
Corporate documentation: taking ownership of corporate templates, drafting guarantees and shareholders- and board resolutions of Dutch entities
Legal research: providing actionable legal insights on emerging regulations and case law
Compliance: supporting compliance reporting and training, playing a central role in protecting our global reputation
AI and Legal Technology: leverage available tools (Gemini/Google Workspace) to make sure you and the team work as efficient as possible
Ad hoc support to the general counsel and the team

What we offer

A competitive salary
An additional flexible benefit budget
An attractive bonus scheme
The option to go on a sabbatical leave or buy extra holidays
Flexible working hours in the office or hybrid
Attractive mobility arrangements
The opportunity to give back to local communities through paid volunteering leave
A generous budget to set up your home office space and a net internet allowance
Growth and development opportunities in a fast changing global environment
Working with great people and being part of a network where everyone wants you to succeed

Fulltime

New

Company Secretary

We are looking for an experienced and highly organised Company Secretary to join...

Location

Isle of Man

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Proven experience in a company secretarial or corporate administration role
Strong working knowledge of Isle of Man, UK and Jersey company law
Hands-on experience with statutory filings, drafting minutes and resolutions, and managing incorporations and dissolutions
Confidence using company secretarial systems (Quantios) and document management systems
Excellent organisational skills with the ability to manage a varied workload to tight deadlines
Clear, professional communication skills with the ability to work effectively with senior stakeholders and external parties
A practical, proactive approach, comfortable handling both routine tasks and more technical matters
ICSA / CGI qualified or part-qualified, or an equivalent legal / governance qualification preferred
Strong academic background with evidence of ongoing professional development

Job Responsibility

Act as Company Secretary for entities across the Isle of Man, UK and Jersey
Organise board and shareholder meetings, including agendas, packs and minutes
Prepare and file annual returns, confirmation statements and other statutory filings
Maintain statutory registers, corporate records and beneficial ownership information
Manage incorporations, restructurings and dissolutions of companies and related trust structures
Support updates to internal processes and documentation in line with changing legislation
Liaise with trustees, banks, advisers and internal teams including legal, tax and finance
Handle day-to-day administration including updating registers and systems, preparing filings and checklists, opening bank accounts, managing digital filing, and chasing signatures and information

What we offer

25 days annual leave plus bank holidays, with the option to buy up to 5 extra days
Discretionary annual bonus scheme
Private medical insurance
Life assurance (3x salary, with option to increase to 4x)
Employee assistance programme
Discounts on a range of retailers, restaurants, leisure providers and more
Cycle to work and electric vehicle schemes

New

Legal Officer - Private Equity

As a member of the team supporting Company Secretary services to clients, you ar...

Location

Lithuania , Vilnius

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Relevant professional qualification or be working towards one would be an asset but not a requirement
One year or more of company secretarial experience a plus
Prior Diligent Board experience would be a plus
Enthusiastic attitude, drive and willingness to learn
Ability to build strong client relationships and to take initiative to act without waiting for direction when appropriate
Organised with an eye for detail
Possess a flexible and hands-on approach
Demonstrated experience with ability to prioritise and handle multiple projects simultaneously is essential
Demonstrated communication skills and you are able to deal with people at all levels

Job Responsibility

Collaborating across the fund teams on the setup and or on-boarding of client structures, and administering complex international structures
Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication
Preparing documents for various company secretarial transactions (e.g. incorporation, share allotment, calls, capital reduction, change of directors, strike off, amendment of articles of association, power of attorney etc.) and arranging execution and necessary filings
Preparing for and attend board and shareholders' meetings, recording, drafting and circulating minutes and actions arising from meetings
Assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files
Maintenance of statutory records for entities and monitoring annual statutory filings
Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action
Management of the day-to-day company secretarial operations of the entities
Supporting team on client engagement and transactions

What we offer

Support for professional accreditations
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Legal Officer - Private Credit

As a member of the Debt team supporting Company Secretary services to clients, y...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Relevant professional qualification or be working towards one would be an asset but not a requirement
One year or more of company secretarial experience a plus
Prior Diligent Board experience would be a plus
Enthusiastic attitude, drive and willingness to learn
Ability to build strong client relationships and to take initiative to act without waiting for direction when appropriate
Organised with an eye for detail Possess a flexible and hands-on approach
Demonstrated experience with ability to prioritise and handle multiple projects simultaneously is essential
Demonstrated communication skills and you are able to deal with people at all levels

Job Responsibility

Collaborating across the fund teams on the setup and or on-boarding of client structures, and administering complex international structures
Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication
Preparing documents for various company secretarial transactions (e.g. incorporation, share allotment, calls, capital reduction, change of directors, strike off, amendment of articles of association, power of attorney etc.) and arranging execution and necessary filings
Preparing for and attend board and shareholders' meetings, recording, drafting and circulating minutes and actions arising from meetings
Assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files
Maintenance of statutory records for entities and monitoring annual statutory filings
Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action
Management of the day-to-day company secretarial operations of the entities
Supporting team on client engagement and transactions

What we offer

Support for professional accreditations
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Fulltime

Banking Legal Secretary

Douglas Scott

Location:
United Kingdom , London

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
May 13, 2025

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Banking Legal Secretary

Assistant Company Secretary

Company Secretary Manager

Legal Assistant – Private Client

Legal Secretary

Professional support lawyer corporate & compliance

Company Secretary

Legal Officer - Private Equity

Legal Officer - Private Credit

Banking Legal Secretary

Douglas Scott

Location:United Kingdom , London

Category:Legal

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:May 13, 2025

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Banking Legal Secretary

Assistant Company Secretary

Company Secretary Manager

Legal Assistant – Private Client

Legal Secretary

Professional support lawyer corporate & compliance

Company Secretary

Legal Officer - Private Equity

Legal Officer - Private Credit

Location:
United Kingdom , London

Category:
Legal

Contract Type:
Not provided

Job Posted:
May 13, 2025