Banking Legal Secretary Job at Douglas Scott (London)

Assistant Company Secretary

Join the Legal team to protect Barclays, its employees, and its brands while ens...

Location

United Kingdom , London; Glasgow

Salary:

Not provided

Barclays

Expiration Date

Until further notice

Requirements

Act as Company Secretary to regulated or significant legal entities, including liaison with the Chairman and senior executives, assisting with board succession and board and committee evaluations, agenda preparation, board paper management, attending and minuting board meetings where required
Provision of support, advice and guidance to the Barclays Group on company law and appropriate regulations, its own policies and best practice in corporate governance and to the Directors on their fiduciary duties and other legal or regulatory obligations
Creation and review of corporate governance documents, including charters, terms of reference, matters reserved for the board, policies, and procedures in compliance with legal and regulatory requirements
Maintenance of compliance with corporate governance requirements, best practices and industry standards across the Barclays Group governance practices
Assistance on project work, for instance corporate re-organisations, liquidations, mergers and formations and the signing of subsidiary financial accounts
Maintenance of the company’s statutory registers, other registers such as conflict of interest registers, and data fields required for adherence to Barclays Group policies and standards
Stakeholders support with their ongoing compliance with the Group Policy on Legal Entities and Directors
To manage a business function, providing significant input to function wide strategic initiatives
Manage the direction of a large team or sub-function, leading other people managers and embedding a performance culture aligned to the values of the business
Provide expert advice to senior functional management and committees to influence decisions made outside of own function, offering significant input to function wide strategic initiatives

Job Responsibility

To play a crucial role in ensuring the Barclays Group’s adherence to statutory and regulatory corporate governance requirements and industry standards, facilitating communication between the board of directors and other key stakeholders for regulated and/or significant Barclays Group legal entities

What we offer

Hybrid working
Structured approach to hybrid working with fixed 'anchor' days
Supportive and inclusive culture and environment
Commitment to flexible working arrangements
Opportunity to embrace mobility and explore operations globally
Diverse and inclusive workplace

Fulltime

New

Legal Secretary

A well established law firm in Northamptonshire is seeking an experienced Legal ...

Location

United Kingdom , Northampton

Salary:

25000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous legal secretarial experience, ideally within a Private Client team
Strong organisational skills with the ability to prioritise and multitask effectively
Excellent written and verbal communication skills
A proactive and flexible approach, including willingness to provide holiday cover and occasional reception support
Reliability, punctuality, and a high level of attention to detail

Job Responsibility

Preparing correspondence and legal documents including Wills and Lasting Powers of Attorney using audio typing and word processing
Managing file opening, closing, storage, and archiving in line with firm procedures
Handling daily filing and general file management to support the progression of client matters
Preparing outgoing mail and enclosures for dispatch
Managing copying and document production as required
Coordinating diary management including booking and rearranging meetings, setting reminders for key deadlines, and supporting excellent client care
Liaising professionally with clients, solicitors, probate offices, banks, and other third parties on behalf of Fee Earners
Providing support to other secretaries and assisting with wider administrative duties when capacity allows
Handling incoming calls in a professional manner, transferring where appropriate and taking accurate messages
Carrying out additional secretarial and administrative tasks as required by the department

Fulltime

Legal Assistant – Private Client

This is a fantastic opportunity to support experienced fee earners in a busy and...

Location

United Kingdom , Bedford

Salary:

27000.00 GBP / Year

Douglas Scott

Expiration Date

Until further notice

Requirements

Prior experience as a legal assistant or secretary, ideally within private client or another legal discipline
Sound knowledge of legal office processes and file management
Strong computer literacy, including Microsoft Word, Excel, and Outlook
Familiarity with case management systems (preferred)
High standard of written and verbal communication
Exceptional organisational skills with the ability to multitask and meet deadlines under pressure
Meticulous attention to detail and a proactive attitude
A friendly and professional manner, both in person and over the phone

Job Responsibility

Acting as the first point of contact for client queries and providing regular updates on matter progression
Drafting basic correspondence, legal forms and supporting documents under supervision
Assisting with the preparation and submission of documents to the Probate Registry, HMRC, and Certainty
Managing the safe custody, organisation, and release of important legal documents such as wills, LPAs, and probate papers
Opening and closing files in line with AML procedures, SRA regulations, and internal quality standards
Managing calendars, appointments, and deadlines for fee earners
Preparing bills, processing payments and receipts, and liaising with the accounts team
Drafting estate accounts using Excel and handling associated administrative tasks
Providing telephone and reception support, and assisting with post and banking as needed
Contributing to the smooth running of the office with general administrative support

Fulltime

New

Executive Legal Secretary

Do you have an eye for detail and a talent for keeping things organized? A dedic...

Location

Greece , Glyfáda, Attica

Salary:

Not provided

Randstad

Expiration Date

Until further notice

Requirements

2 – 3 years of experience in an administrative or office support role
Exceptional communication and interpersonal skills
Strong leadership and team-building abilities
Problem-solving and decision-making skills
Excellent organizational and multitasking capabilities
Excellent organisational and time-management abilities
A high level of discretion, confidentiality, and professionalism is essential
The ability to work independently, show initiative, and manage multiple priorities effectively
Knowledge of safeguarding and confidentiality protocols is required
University Degree in any academic discipline (or equivalent relevant qualifications)

Job Responsibility

Banking & KYC Support: Coordination and preparation of banking documents, along with full management of KYC (Know Your Customer) forms
Corporate Documentation: Liaison with contacts across various jurisdictions for the update and maintenance of corporate documents for all entities
Information Management: Organization and maintenance of physical and digital filing systems, ensuring information remains secure and easily accessible
Strategic Liaison: Support for the BIR/Legal liaison regarding the day-to-day matters of the Family Office
General Administration: Execution of administrative tasks as directed by management to optimize workflow efficiency

Legal Secretary

Working as part of a team, you will be required to provide an excellent standard...

Location

United Kingdom , Leeds

Salary:

Not provided

DAC Beachcroft

Expiration Date

Until further notice

Requirements

Experience of working in a legal or professional services environment
An aptitude for managing multiple priorities, producing documents and client communications of the highest standard
Advanced knowledge of Microsoft Office
Advanced knowledge of document management/case management systems
An effective communicator with an excellent customer and client service approach
Customer/client service focused
Proven experience of managing client facing tasks and priorities, with a hands-on, practical approach
Effective at investigating issues and seeing a problem through to conclusion
Conscientious, taking personal responsibility for own work and accountability for its delivery and quality
Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges

Job Responsibility

Client Relationship Management: Responsible for keeping up to date with client specific protocols and processes, implementing, providing guidance and training to others where necessary and ongoing monitoring
Administrative: Handle outgoing correspondence including electronic communications and encryption of documents using secure data transmission methods in line with client requirements
Manage/General knowledge of external Client's case management system including adding outgoing correspondence and associated documentation on behalf of fee earners and mitigate commercial risk
Collate enclosures for outgoing correspondence, instructions to Counsel, experts etc using electronic bundling and encryption software
General knowledge of case management system including running ad hoc documents
Liaise with external parties regarding enclosures/encryption/discs/assisting with use of secure systems and supply passwords
Email management – filing, saving, locating, deleting, responding where applicable and referring incoming mail to others as necessary and managing Inbox on behalf of colleagues as and when required
Print, file, photocopy, scan, fax and archive documents as and when required
Ensure that client contact information is kept up to date
Update document bundles for fee earners

What we offer

Flexible working with our Flex Forward scheme

Fulltime

Company Secretary

We are seeking an experienced and trusted Company Secretary to join our privatel...

Location

Isle of Man

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Proven experience in a company secretarial or corporate governance role within a multi-entity, multi-jurisdiction environment
Strong working knowledge of Isle of Man, UK and Jersey company law, with experience of JFSC requirements highly desirable
Hands-on experience drafting minutes and resolutions, managing statutory filings, and overseeing incorporations and dissolutions
Confidence using company secretarial systems such as Quantios and document management platforms
Excellent organisational skills, attention to detail and the ability to manage competing priorities
Clear, professional communication skills and the credibility to work effectively with senior stakeholders
ICSA / CGI qualified or close to qualification, or an equivalent legal or governance qualification
Evidence of continued professional development and a strong technical foundation

Job Responsibility

Acting as Company Secretary for group entities in the Isle of Man, UK and Jersey
Supporting boards and shareholders through the effective organisation of meetings, including agendas, papers, minutes and follow-up actions
Ensuring timely and accurate statutory filings, annual returns and confirmation statements
Maintaining statutory registers, corporate records and beneficial ownership information
Managing incorporations, restructurings and dissolutions of companies and associated trust structures
Keeping governance frameworks, internal processes and documentation up to date with evolving legislation
Acting as a key liaison point with trustees, banks, legal, tax and finance advisers
Overseeing day-to-day company secretarial administration, including digital filing systems, registers, checklists and execution of documents

What we offer

25 days’ annual leave plus bank holidays, with the option to buy up to 5 additional days
Discretionary annual bonus
Private medical insurance
Life assurance (3x salary, with option to increase to 4x)
Employee assistance programme
Retail, leisure and lifestyle discounts
Cycle to work and electric vehicle schemes

Fulltime

Practice Assistant, Banking & Finance

The Practice Assistant, Banking & Finance will provide efficient and effective a...

Location

United Kingdom , London

Salary:

Not provided

Baker McKenzie Italy

Expiration Date

Until further notice

Requirements

Good experience working in a legal sector or other professional services environment
Experience supporting fee earners or client teams within a Banking and Finance practice, including direct involvement with client intake, billing, and document management processes
Familiar with anti-money laundering (AML), client due diligence (CDD), and other compliance requirements relevant to Banking & Finance
Strong technical capabilities across Microsoft Office Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, Teams)
Proactively seek to improve skills gained through job-related training and work experience
Strong diary/calendar management skills
Strong document management skills
Able to problem-solve based on standard ways of operating
Able to manage competing tasks and demands
Able to establish and maintain effective working relationships

Job Responsibility

Proactively manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
Client intake administration (e.g. AML, engagement letters)
Provide billing support to attorneys
Call handling/gate-keeping
Proactive complex diary management, call handling, and meeting organization for external meetings (utilizes GAS for internal meetings)
Manage in-box, assist with email filing into iManage, and support hard copy filing
Support client activities and is in direct contact with clients and their assistants
Proactively build and coordinate relationships with End-to-End (E2E) services, other BM secretaries, and teams
Utilize and review materials from Service Centers to ensure efficiency and accuracy
Document production for urgent jobs which are not suitable to be done by Document Services

Company Secretary Officer

We’re determined to define best practice for the future of corporate services. A...

Location

Ireland , Dublin

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Holding a relevant professional qualification or working towards one would be an asset but not a requirement
Company secretarial experience a plus
Keen to learn and possess an enthusiastic attitude
Possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
Adopt a flexible and hands-on approach
Organised with an eye for detail
Essential to have the ability to prioritise and to handle multiple projects simultaneously
Possess good communication skills and you are able to deal with people at all levels

Job Responsibility

Working on the setup and / or on-boarding of client structures, and administering complex international structures
Assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files for teams based across our international offices
Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors in various jurisdictions
Preparing the documents for various company secretarial transactions (e.g. incorporation, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, power of attorney etc.) and arranging the necessary filings
Preparing for and participating in board and shareholders' meetings, recording, drafting and circulating minutes and actions arising from meetings
Maintenance of statutory records for entities and monitoring annual statutory filings
Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action
Supporting multi-jurisdictional teams on client engagement and transactions
Taking care of the day-to-day company secretarial operations of the entities

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays and birthday leave
Continuous mentoring along your career progression
Detailed career pathway with structured support
Exclusive access to online learning
Active sports, events and social committees
Employee Assistance Program
Employee Share Plan

Banking Legal Secretary

Douglas Scott

Location:
United Kingdom , London

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
May 13, 2025

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