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Banking Administrator - Insolvency

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FARBER

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Location:
Canada , North York

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Category:
Banking

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Contract Type:
Employment contract

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Salary:

40000.00 - 45000.00 CAD / Year
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Job Description:

We are currently seeking a Banking Administrator to join our North York office. We are seeking a detail-oriented and organized professional to support the administration of insolvency files, with a strong focus on regulatory compliance, creditor communications, and financial operations. This role involves support across file management, document processing, payment and trust account handling, and stakeholder correspondence. The successful candidate will work closely with Trustees, regulatory bodies, financial institutions, and internal teams to ensure efficient case administration, accurate recordkeeping, and timely resolution of outstanding matters. Strong administrative, communication, and technical skills are essential for success in this role.

Job Responsibility:

  • Prepare and send statutory notices and forms to creditors
  • eFile Final Statements of Receipts and Disbursements with the regulator
  • Monitor case files, verify cheque clearance, coordinate with Trustees for signing and eFiling of Discharge documents, and manage file closures
  • Digitize and upload documents, prepare and commission Affidavits of Service, manage registered mailings, and maintain both digital and physical filing systems
  • Oversee SharePoint tracking of file progress, scan and submit Proof of Claim forms to third parties and handle daily mail logistics and miscellaneous administrative tasks
  • Input and manage payments using Ascend software, perform remote cheque scanning, and handle PAD setups, transmissions, amendments, and NSF returns
  • Prepare and re-issue cheques, manage pre-filing and general trust accounts, and perform monthly interest calculations and allocations
  • Prepare bank reconciliations, review daily banking activity reports, identify and resolve discrepancies, and compile annual banking reports for the regulator
  • Process and remit filing fees to regulators and courts, eFile counselling certificates, and manage levy corrections and accrued cheque entries
  • Provide responsive service to creditor inquiries via phone and email
  • Liaise with financial institutions and internal teams to resolve trust account issues and discrepancies
  • handle returned mail and reissuance processes
  • and assist in mailing dividend cheques
  • support additional financial or administrative tasks as required

Requirements:

  • Post-secondary education or related equivalent experience
  • Previous insolvency administration and/or customer service experience is preferred
  • Excellent verbal and written communication skills to speak effectively with clients and other third parties
  • Strong attention to detail and the ability to multitask in a fast-paced environment
  • High computer literacy and the ability to learn new programs
  • Familiarity with Ascend is an asset
  • Excellent time management and organizational skills
  • Great interpersonal skills to deal with team members, staff, and clients
  • A team player who can also work independently and take ownership of their workload

Nice to have:

  • Previous insolvency administration and/or customer service experience
  • Familiarity with Ascend
What we offer:
  • Remote work model
  • Vacation and wellness days
  • Extended health and dental coverage, plus virtual doctor services
  • Employee Assistance Program and mental health resources
  • Company-matching retirement savings plan
  • Financial support for professional development
  • Annual company events
  • Exclusive access to perks and discounts

Additional Information:

Job Posted:
May 16, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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