Band 3 administrator Job at Brook-St Hiredonline (Knockbracken Healthcare Park, South Belfast)

Band 3 Administrator

The post holder will join a dedicated, friendly team providing a single point of...

Location

United Kingdom , Lisburn

Salary:

12.75 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Strong communication and organisational skills
Proficiency in Microsoft Office and database systems
A customer-focused approach with excellent attention to detail
Ability to work effectively as part of a busy team

Job Responsibility

Operate IT systems and software packages to provide an efficient and high-quality service to Trust staff and clients
Liaise with professional colleagues (e.g. Occupational Therapists, District Nurses) to maintain accurate and up-to-date information within the system
Schedule and coordinate deliveries and collections of equipment and continence products, maximising vehicle efficiency
Provide courteous and timely assistance to members of the public in person and by phone
Prepare equipment collection documentation and arrange uplift and return of items to the warehouse, proactively ensuring timely returns and credit processing
Maintain accurate records of requisitions, delivery and collection notes, and associated paperwork
Record all returned equipment accurately on relevant electronic systems
Investigate and resolve customer queries to a high standard of service
Process non-stock receipts and assist with stock and non-stock orders to maintain continuity of supply
Action customer care reports and product or service requests as required

What we offer

paid holidays
pension

Fulltime

Band 3 Clerical Officer

Administrative Officer (Part-Time) Location: Whiteabbey Hospital Organisation: H...

Location

United Kingdom , Whiteabbey

Salary:

12.75 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Previous experience in an administrative or clerical role
Strong organisational and communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to work independently and as part of a team
Attention to detail and ability to manage workload effectively

Job Responsibility

Provide day-to-day administrative support including data entry, filing, and document management
Handle incoming calls, emails, and correspondence in a professional manner
Maintain accurate records in line with HSCNI policies and procedures
Assist with appointment scheduling and patient coordination
Support team members with general office duties as required

What we offer

Paid holidays plus pension

Parttime

Band 3 Appointments Officer

Join Our Team - Patient Services Coordinator Roles - Lagan Valley Hospital , Lis...

Location

United Kingdom , Lisburn

Salary:

12.75 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Accurately input and extract patient information across electronic systems such as Epic, PAS, and Patient Centre to support seamless service delivery
Manage patient appointment and admission scheduling, prioritising clinical urgency and chronological order
Maintain compliance with the Integrated Elective Access Protocols (IEAP) and organisational performance targets
Scan and upload essential documents to electronic records to ensure up-to-date patient information
Produce reports and manage word processing tasks to support clinical and administrative teams
Assist Team Leads with patient information audits to uphold data accuracy.

Job Responsibility

Accurately input and extract patient information across electronic systems such as Epic, PAS, and Patient Centre to support seamless service delivery
Manage patient appointment and admission scheduling, prioritising clinical urgency and chronological order
Maintain compliance with the Integrated Elective Access Protocols (IEAP) and organisational performance targets
Scan and upload essential documents to electronic records to ensure up-to-date patient information
Produce reports and manage word processing tasks to support clinical and administrative teams
Assist Team Leads with patient information audits to uphold data accuracy.

What we offer

plus paid holidays

Band 3 Appointments Officer

Join Our Team - Patient Services Coordinator Roles - Ulster Hospital , Dundonald...

Location

United Kingdom , Dundonald

Salary:

12.71 - 12.75 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Accurately input and extract patient information across electronic systems such as Epic, PAS, and Patient Centre to support seamless service delivery
Manage patient appointment and admission scheduling, prioritising clinical urgency and chronological order
Maintain compliance with the Integrated Elective Access Protocols (IEAP) and organisational performance targets
Scan and upload essential documents to electronic records to ensure up-to-date patient information
Produce reports and manage word processing tasks to support clinical and administrative teams
Assist Team Leads with patient information audits to uphold data accuracy.

Job Responsibility

Accurately input and extract patient information across electronic systems such as Epic, PAS, and Patient Centre to support seamless service delivery
Manage patient appointment and admission scheduling, prioritising clinical urgency and chronological order
Maintain compliance with the Integrated Elective Access Protocols (IEAP) and organisational performance targets
Scan and upload essential documents to electronic records to ensure up-to-date patient information
Produce reports and manage word processing tasks to support clinical and administrative teams
Assist Team Leads with patient information audits to uphold data accuracy.

What we offer

paid holidays plus pension
paid on a weekly basis

Band 3 Clerical Officer

We are seeking organised and motivated individuals to provide high-quality admin...

Location

United Kingdom , Dundonald

Salary:

12.75 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Strong organisational and communication skills
Ability to work independently and within a team
Proficient in IT systems and administrative tasks
Committed to delivering patient-focused services

Job Responsibility

Maintain and update patient information using systems such as Encompass and PAS
Schedule appointments and admissions in line with clinical priorities
Produce reports, correspondence, and administrative documentation
Manage diaries, enquiries, and incoming communication efficiently
Work collaboratively with clinical and administrative teams
Support team activities, training, and service improvements
Prepare reports, including waiting time data, and escalate issues as needed

What we offer

paid holidays
pension

Band 3 Customer Helpline Officers

Join our dynamic PaLS Logistics team supporting vital healthcare services across...

Location

United Kingdom , Belfast

Salary:

12.75 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Strong verbal and written communication skills
Excellent organisational and time management abilities
High level of accuracy and attention to detail
Ability to work both independently and as part of a team

Job Responsibility

Respond to urgent stock requests, ensuring accurate system input and timely processing
Monitor daily stock exceptions and work with warehouse teams to maximise availability
Investigate and resolve delivery discrepancies, escalating where required
Process customer and private sector orders within agreed deadlines
Manage stock returns, ensuring compliance and accurate documentation

What we offer

paid holidays plus pension

Fulltime

Band 3 Finance Officer

Finance Officer (Band 3) Cash Office Locations:Downpatrick Organisation: South E...

Location

United Kingdom , Downpatrick

Salary:

12.75 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Strong verbal and written communication skills
Excellent organisational and time management abilities
High level of accuracy and attention to detail
Ability to work both independently and as part of a team.

Job Responsibility

Contribute to the Trust's overall Financial Governance Framework
Process financial information in line with policies and procedures within required timescales
Respond to and investigate queries from a wide range of stakeholders, providing clear and accurate information to both financial and non-financial colleagues
Maintain and assist with reconciliations of control accounts
Support compliance with Public Sector Prompt Payment Policy
Deliver high-quality administrative support to ensure the smooth operation of systems and procedures
Accurately input, process, monitor, and validate financial data in a timely manner
Plan and manage workload effectively to meet weekly, monthly, quarterly, and annual financial deadlines.

What we offer

paid holidays
pension

Fulltime

Band 3 General Secretary

We are seeking a motivated and organised General Secretary to join our busy admi...

Location

United Kingdom , Downpatrick

Salary:

12.75 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Good IT skills, including experience with Microsoft Excel and data entry
Strong organisational skills and attention to detail
Ability to work independently and as part of a team
Excellent communication skills
Understanding of confidentiality and data protection

Job Responsibility

Keep accurate records, minutes, constitutions, policies, and reports
Prepare agendas, circulate papers, and support meetings
Communicate decisions and updates to members, committees, or stakeholders
Support governance and help ensure policies and procedures are followed
Coordinate day-to-day administration and organizational tasks
Act as a liaison between leadership, committees, and members

What we offer

paid holidays
pension

Fulltime

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Band 3 administrator

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