Background Verification Specialist Job at Robert Half (San Ramon)

Verification Specialist

We are looking for a meticulous and proactive Verification Specialist to join ou...

Location

United States , San Ramon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong attention to detail and ability to manage multiple tasks simultaneously
Self-motivated with a proactive approach to completing tasks independently
Excellent follow-through skills to ensure projects are carried out from start to finish
Clear and detail-oriented communication skills with the ability to build and maintain client relationships
Proficiency in Microsoft Office applications
Ability to create and deliver effective training materials to diverse audiences
Experience in troubleshooting and resolving system or vendor-related issues
Knowledge of compliance standards and best practices in background verification processes

Job Responsibility

Utilize customer service reports to enhance verification processes, including creating new procedures, improving communication, and elevating service levels
Develop and maintain documentation related to customer service tasks, such as processes and policies
Design and deliver training for internal teams on compliance, operational, and technical aspects of verification
Manage and update training materials on internal platforms to ensure accessibility and relevance
Facilitate training sessions for end users, both individually and through group calls, on systems and procedures
Respond to verification inquiries, conducting research, tracking actions, and maintaining documentation in case management systems
Act as the primary troubleshooter, monitoring and resolving system or vendor-related issues promptly and professionally
Collaborate with verification team members and corporate departments to ensure adherence to best practices and compliance with regulations
Ensure accurate and timely processing of verifications to meet business objectives and exceed expectations

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Background Screening Specialist

The Background Screening Specialist is responsible for processing, researching a...

Location

Costa Rica , Heredia

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

Bachelor’s degree or equivalent experience preferred
4+ years of previous experience with HR policies and procedures
Excellent customer service skills
Strong time management skills
Effective communication skills (written and verbal)
Proven analytical/problem solving abilities
Strong organizational and follow-up skills
Ability to multi-task and maintain composure in a high-volume environment
Ability to maintain confidentiality and appropriately handle sensitive information with tact and discretion
Ability to work in an environment where compliance with processes and procedures is of priority

Job Responsibility

Resolving discrepancies with new hire background checks (Education and Employment verifications) and determining appropriate final dispositions for background cases in accordance with established guidelines
Processing fingerprint identification and EWS (Early Warning Services) cases by assembling the pertinent information and sending it to CSIS to begin adjudication process and determining appropriate final dispositions for all cases in accordance with established guidelines
Performing higher level responsibilities involving applicant and employee communications such as: fingerprint and criminal history check processing, background adjudication, delivering pre/post adverse actions, verification of drug testing and responding to complex questions on pre-employment
Data input of process steps and status for each process in the Imaging Records Management System (IRM)
Metrics reporting and status reports to internal clients
Closing on pending Pre-employment cases for audit compliance
Supporting diverse projects within HR Shared Services, as needed

Fulltime

Critical Environment Technician Manager

In alignment with our Microsoft values, we are committed to cultivating an inclu...

Location

United States , Dulles

Salary:

75400.00 - 167900.00 USD / Year

Microsoft Corporation

Expiration Date

Until further notice

Requirements

High School Diploma, GED, or equivalent AND 3+ years mission critical services work/applied learning experience (e.g., high availability assembly/manufacturing/critical infrastructure environments such as data centers, oil and gas refineries, hospitals, pharmaceutical, manufacturing, or related fields) OR equivalent experience
1+ year(s) people management experience
Must have ability to work 12 hours shifts, including shift assignments during non-standard business hours that may include evening, nighttime, weekends, and/or holidays
Ability to meet Microsoft, customer and/or government security screening requirements are required for this role
Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter
Citizenship & Citizenship Verification: This position requires verification of U.S. citizenship due to citizenship-based legal restrictions
Criminal Justice Information Services: This position may require passing a background check conducted through the CJIS criminal justice information system by authorized local, state, and/or federal agencies

Job Responsibility

People Management: Managers deliver success through empowerment and accountability by modeling, coaching, and caring
Equipment and Systems Operations: Serve as an operations specialist one or more major area of operations (e.g., electrical, mechanical, controls, generators, and work on advanced tasks independently
Oversee and coach team with the inspection of critical environment-related facility equipment (e.g., controls, heating, ventilation, and air conditioning [HVAC], mechanical systems), building, and grounds regularly for unsafe or abnormal conditions to develop and analyze trends
Monitor performance of maintenance and operations utilizing telemetry, control systems, and other platforms and is able to identify all alarms
Utilize internal computerized maintenance management system (CMMS) to track all equipment assets and to complete work order requests for maintenance work and generate reporting to identify outstanding and ongoing work orders
Safely and quickly respond to and lead an onsite incident response team for all abnormal conditions that impact operations and coordinate with other critical facilities professionals to perform corrective repairs
Enhances, develops new, or follows preexisting emergency operating procedures (EOPs), methods of procedure (MOPs), and standard operating procedures (SOPs) in relation to incidents
Gathers necessary information and creates incident timelines/data, root-cause analyses, and/or action items following an abnormal condition
Equipment and Systems Maintenance: Guide, oversee, and perform various types of maintenance (e.g., planned, predictive, corrective) and repairs following methods of procedure (MOPs), and standard operating procedures (SOPs) for one or more disciplines and one or more types of equipment (e.g., electrical, mechanical, cooling systems) and escalate when appropriate
Serve as a subject matter expert for one type of equipment and oversee everyday tasks and troubleshooting within their area of expertise

What we offer

Certain roles may be eligible for benefits and other compensation

Fulltime

Critical Environment Technician

As a Senior Critical Environment Technician (CET) in Microsoft’s Cloud Operation...

Location

Australia , Sydney

Salary:

Not provided

Microsoft Corporation

Expiration Date

Until further notice

Requirements

High School Diploma, GED, TAFE or equivalent AND 3+ years mission critical services work/applied learning industry work experience (e.g., high availability assembly/manufacturing/critical infrastructure environments such as data centers, oil and gas refineries, hospitals, pharmaceutical, manufacturing, or related fields) OR equivalent experience
1+ year(s) industry work experience in a specialized area (e.g., mechanical field, electrical field, HVAC or controls field) or related field
Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings: Microsoft Cloud Background Check
Citizenship Verification
NV1/2, PV Clearance Assessment

Job Responsibility

Serve as an operations specialist in one major area of CE operations (e.g., electrical, mechanical, controls, generators) and works on advanced tasks independently
Inspect and supervise critical environment-related facility equipment (e.g., controls, heating, ventilation, and air conditioning (HVAC), mechanical systems), building, and grounds regularly for unsafe or abnormal conditions and escalate per applicable policies and standards
Utilize internal computerized maintenance management system (CMMS) to track all equipment assets and to complete work order requests for maintenance work
Safely and quickly respond to and leads onsite incident response teams for all abnormal conditions that impact operations, and coordinates with other critical facilities professionals to perform corrective repairs without supervision
Enhance, develop new or follow preexisting emergency operating procedures (EOPs), methods of procedure (MOPs), and standard operating procedures (SOPs) in relation to CE operations and incidents
Perform various types of maintenance (e.g., planned, predictive, corrective) and repairs following methods of procedure (MOPs), and standard operating procedures (SOPs) for CE equipment (e.g., electrical, mechanical, cooling systems) and escalate when appropriate
Have a hands-on understanding of how equipment works and how to troubleshoot equipment, systems, subsystems, and components independently within their trained discipline(s)
Provide consultation to lower-level colleagues in troubleshooting systems and problems
Understand, follow, and ensure safety and security requirements (e.g., job hazard assessments [JHAs], environmental health and safety (EH&S), toolbox talks), and business processes and procedures to properly perform work in a safe, quality, and reliable manner in accordance with applicable federal, state, local, and Microsoft requirements
Embody our culture and values

Fulltime

Specialist-Human Resources

Assist and support management and the leadership team with handling and resolvin...

Location

Taiwan , Linkou

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
At least 1 year of related work experience
No supervisory experience
None

Job Responsibility

Assist and support management and the leadership team with handling and resolving Human Resources issues
Assist employees with internal and external transfer requests and procedures
Monitor and assist managers/supervisors with hiring processes and issues
Coordinate and conduct applicant drug screens, reference checks, background checks, motor vehicle checks, and social security number verification
Maintain applicant flow, drug screen, orientation and transfer request logs
Create and maintain new hire and personnel files and enter them into Human Resources Information Systems
Assist with orientation of new employees
Monitor all hiring and recruitment processes for compliance with all local, state, and federal laws and company policies and standards
Ensure accurate maintenance of all employee records and files (e.g., interview documents, I-9's)
Support processing and maintenance of payroll records in accordance with policies and procedures, as necessary

Fulltime

Critical Environment Technician

As a Critical Environment Technician (CET) in Microsoft's Cloud Operations & Inn...

Location

New Zealand , Auckland

Salary:

Not provided

Microsoft Corporation

Expiration Date

Until further notice

Requirements

High School Diploma, GED, or equivalent AND 1+ year(s) mission critical services work/applied learning industry work experience (e.g., high availability assembly/manufacturing/critical infrastructure environments such as data centers, oil and gas refineries, hospitals, pharmaceutical, manufacturing, or related fields) OR equivalent industry work experience
Ability to work shifts, including shift assignments during non-standard business hours that may include evening, night-time, weekends, and/or holidays
Ability to meet Microsoft, customer and/or government security screening requirements
Microsoft Cloud Background Check
verification of NZ Citizenship or NZ Permanent Residency (PR)

Job Responsibility

Serve as an operations specialist in one major area of CE operations (e.g., electrical, mechanical, HVAC, controls, generators) and works on advanced tasks independently
Inspect and supervise critical environment-related facility equipment (e.g., controls, heating, ventilation, and air conditioning (HVAC), mechanical systems), building, and grounds regularly for unsafe or abnormal conditions and escalate per applicable policies and standards
Utilize internal computerized maintenance management system (CMMS) to track all equipment assets and to complete work order requests for maintenance work
Safely and quickly respond to and lead onsite incident response teams for all abnormal conditions that impact operations, and coordinates with other critical facilities professionals to perform corrective repairs, without supervision
Enhance, develop new or follow preexisting emergency operating procedures (EOPs), methods of procedure (MOPs), and standard operating procedures (SOPs) in relation to CE operations and incidents
Under minimal oversight, perform various types of maintenance (e.g., planned, predictive, corrective) and repairs following methods of procedure (MOPs), and standard operating procedures (SOPs) for one or more types of equipment (e.g., electrical, mechanical, cooling systems), correct procedures
Have a hands-on understanding of how equipment works and how to troubleshoot equipment, systems, subsystems, and components independently within their trained discipline
Provides consultation to lower-level colleagues in troubleshooting systems and problems
Understand, follow, and ensure safety and security requirements (e.g., job hazard assessments [JHAs], environmental health and safety (EH&S), toolbox talks), and business processes and procedures to properly perform work in a safe, quality, and reliable within Microsoft requirements
Embody our culture and values

Fulltime

Workforce Success Specialist (Canada)

This position is responsible for the day-to-day operations and support of our cl...

Location

Canada

Salary:

55000.00 - 60000.00 USD / Year

People 2.0

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent combination of education and experience is preferred
Excellent communication skills, both verbal and written
Excellent listening skills
Effectively collaborate in a team environment, as well as work well independently
Expert customer service skills
Attention to detail in document reviews as well as system input
Good organization skills: able to manage multiple requests and stay organized
Strong critical thinking and problem-solving skills
Ability to set priorities and follow through on requests in a timely manner

Job Responsibility

Manage onboarding of new contractors by gathering and validating all relevant legal documentation and adhering to the client’s requirements
Verification of I-9 Form/E-Verify
Responding to communications
Issue resolution
Assisting with completing new hire paperwork
Initiating, monitoring, and adjudicating all background check reports
Managing contractor assignment details including time and expense entry in VMS systems
Capturing and effectively recording appropriate data in various systems in a timely manner throughout the process
Ensuring appropriate business teams are kept apprised of progress throughout process until onboarding is complete
Proactively collaborate with internal teams, such as, Client Services, Payroll, Implementation and Compliance

What we offer

Variable compensation plan based on performance and company goals
Paid vacation, sick days, and holidays
Medical, dental, and vision insurance
RRSP matching retirement plan
Many more ancillary benefits
Flexible Work Program (work from home and hybrid options)

Fulltime

Accounting Specialist

Location

United States , Richland Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an accounting clerk, accounting specialist, or similar accounting support role
Minimum of 3 years of practical experience working in NetSuite
Strong background in both accounts payable and accounts receivable, including billing and collections responsibilities
Advanced Microsoft Excel skills with the ability to use formulas, sort and filter data, and analyze financial information
Solid understanding of transaction coding, account classification, and general accounting principles
High level of accuracy, strong organizational ability, and the capacity to manage multiple priorities within deadlines
Effective written and verbal communication skills with a proven ability to investigate issues and solve problems

Job Responsibility

Oversee the accounts payable cycle from invoice intake through final disbursement, ensuring transactions are entered correctly and paid on schedule
Review vendor invoices, assign appropriate coding, and record them in NetSuite with supporting documentation and purchase order verification
Prepare weekly payment activity, including checks, electronic payments, and wire transfers, while maintaining accurate records of each transaction
Reconcile vendor account statements, research differences, and resolve outstanding issues promptly to keep balances accurate
Create and send customer invoices, record incoming payments, and apply cash receipts to the proper accounts
Track receivables aging, follow up on past-due balances, and work with customers and internal teams to clear billing concerns and secure payment commitments
Perform account reconciliations, assist with month-end closing tasks, and help maintain complete and organized financial support files
Review accounting activity for proper classification, support journal entry preparation, and contribute to reporting requests and other ad hoc finance projects

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
free online training

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Background Verification Specialist

Job Description

Job Responsibility

Requirements

What we offer

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