Back-Office Executive Job at Ethics HR (Heliopolis)

Senior Business Analyst - Post-Trade & Regulatory Change

We are seeking an experienced Senior Business Analyst / Operations Coordinator t...

Location

United States , New York

Salary:

110000.00 - 135000.00 USD / Year

Talan

Expiration Date

Until further notice

Requirements

+10 years of relevant experience in capital markets Operations, post-trade, or back-office transformation roles
Strong expertise in broker-dealer Operations workflows for cash equities and US options, including clearing and custody
Solid understanding of trade lifecycles and post-trade processing
Hands-on knowledge of DTCC and OCC workflows, including TradeSuite interfaces
Experience contributing to or leading a back-office conversion or migration project
Understanding of how OMS feeds back-office systems and how those systems interface with clearinghouses and the general ledger
Good understanding of project governance and documentation best practices

Job Responsibility

Represent Operations in all conversion and vendor meetings, acting as a key point of coordination between internal teams and Broadridge
Produce clear conversion documentation, including executive summaries, key decisions, and deliverables for senior Operations stakeholders
Support the existing roadmap by contributing to key tasks, milestones, and dependencies
Assist in the creation of the chart of accounts for the new subledger
Own testing documentation and execution, including test scripts, expected results, actual results, gap analysis, and remediation tracking, across: Trade capture
Trade settlement
Asset servicing
Non-financial regulatory reporting (Short Interest, Reg SHO)
Security Master and Account Master
Cash and position reconciliations (system vs clearinghouse vs general ledger)

What we offer

401(k) retirement plan with company matching
15 days of paid vacation per year at hire and up to 27 according to seniority (annual untaken vacation days are cashed out)
8 paid holidays + 5 sick days + 2 personal days per year
Company health, dental, and vision insurance plans + FSA
Voluntary STD and LTD
Commuter/transit benefits

Fulltime

New

Operations Administrator

We are looking for an organized and detail-oriented Operations Administrator to ...

Location

Greece , Αθήνα

Salary:

Not provided

Randstad

Expiration Date

March 30, 2026

Requirements

2–3 years in administrative roles, commercial back-office, or similar support positions
Bachelor’s degree in Business Administration, Economics, or a related field
Previous experience in administrative support or back-office operations
Excellent command of English, both written and spoken
High level of proficiency in MS Office, particularly Excel and Outlook
Experience with data entry systems and maintaining digital databases
Ability to handle confidential information with high integrity

Job Responsibility

Processing and coordinating the administrative settlement of transactions for various financial instruments
Maintaining and updating digital records related to the safekeeping of securities and client portfolios
Monitoring corporate schedules to ensure the timely administrative processing of events like capital increases and stock options
Managing the data entry and verification for dividend distributions and interest payments
Executing instructions for fund movements and investment capital flows within internal systems
Drafting and organizing reports for regulatory authorities and supervisory bodies
Supporting the administration of special contracts, including escrow agreements and capital returns
Ensuring all physical and digital documentation is filed according to compliance and transparency standards

Banking Specialist - Client Onboarding & Offering

As a Banking Specialist you will be part of Avaloq’s global banking operations d...

Location

India , Pune

Salary:

Not provided

Avaloq

Expiration Date

Until further notice

Requirements

Proven experience in creating data models using Power BI
Strong proficiency in SQL, including query writing and database management
Familiarity with Jira and Confluence for data integration and project management
Excellent analytical and problem-solving skills
Ability to work collaboratively in a team environment
Strong communication skills to convey complex data concepts to non-technical stakeholders
A deep understanding of one or more of the traditional Banking Operations services
At least 4 years of Banking Operations experience either as a Banking Specialist working on the daily business or as a UAT tester
Proficiency in market standard central testing tools
Flexible weekend work for Release Cut Over (occasional)

Job Responsibility

Develop and maintain robust data models using Power BI to support business intelligence and analytics needs
Utilize SQL to design, implement, and optimize database structures and queries for efficient data retrieval and analysis
Integrate data from Jira and Confluence to create comprehensive models that enhance project tracking and collaboration
Collaborate with cross-functional teams to understand data requirements and translate them into effective data models
Organize and manage meetings and workshops using pertinent techniques and providing perceptive results
Facilitate collaboration and governance between various stakeholders involved in project management for onboarding new Banks into Avaloq back-office, testing and other ongoing projects to ensure timeliness and quality of deliverables
Participate and execute User Acceptance Tests and Non-Regression Testing for new client onboarding projects and system upgrades
Ensure test cases reflect intended functionality and workflow
Identify and track defects while ensuring timely resolution
Interact with different stakeholders, such as Back Office teams, Test & Release Management and IT to fix the issues experienced during the testing phase

What we offer

Annual bonus
Flexible working
Instant recognition
Access to Udemy for professional and personal learning

Vice President of Operations

Serve as a strategic leader accountable for optimizing operational efficiency, e...

Location

United States , Green Bay

Salary:

Not provided

Carex Consulting Group

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration, Finance, or a related field
Proven experience in credit union or financial services operations, with demonstrated impact across member delivery channels and back-office functions
At least five years of progressive leadership experience with accountability for complex operations
Strong leadership capabilities with a track record of building trust, motivating teams, and fostering a positive, high-performance culture
Excellent communication, negotiation, and relationship-building skills, with a high degree of professionalism and confidentiality
Strategic mindset with demonstrated success driving operational excellence and continuous improvement
Experience with digital banking platforms and emerging technologies
High level of technical proficiency, including strong working knowledge of Microsoft applications to support data-driven and forward-thinking initiatives
Ability to travel as needed
valid driver’s license with a good driving record

Job Responsibility

Provide strategic leadership and oversight for back-office support services, including payments, wires, ACH, fraud, cards, and deposit operations, as well as digital services and the contact center
Develop and execute strategies to improve operational efficiency, streamline processes, and increase productivity across member-facing and back-office functions
Partner with leadership to align operational objectives with enterprise strategy, mission, and vision
Establish, monitor, and act on key performance indicators related to operational effectiveness, service quality, and member satisfaction
Leverage data and analytics to inform decision-making, drive continuous improvement, and enhance the overall member experience
Champion a member-centric culture by setting high service standards and ensuring consistent, personalized interactions across all touchpoints
Oversee the design and delivery of member touchpoints to ensure alignment with brand standards across digital and assisted channels
Lead contact center and e-services teams to deliver exceptional service and collaborate with branch leadership to ensure a unified experience
Expand and optimize communication channels, including text, chat, co-browsing, and AI-enabled solutions, with a focus on scalability and 24/7 responsiveness
Drive the evolution of digital banking channels, including online, mobile, and self-service platforms, in partnership with technology teams

Fulltime

New

Digital Channels Manager

Location

Salary:

Not provided

Ethics HR

Expiration Date

Until further notice

Requirements

Bachelor’s Degree in Business Administration, Commerce, Economics, Finance or a related field from a reputable university
Minimum 8 years of experience in the banking field
Ability to demonstrate interpersonal and communication skills
High analytic and observational skills
Excellent knowledge of the products development stages and life cycle
Ability to handle projects and cross-functional relationships with different stakeholders
Deep knowledge of the bank’s products and services
Basic understanding of system design concepts, understanding of testing principles and processes
Problem solving capabilities
Ability to work under pressure

Job Responsibility

Develop products with technical background in coordination with the concerned business lines in terms of initiating, preparing, planning, executing, delivery, post launching and closure of a new project
Develop new technicalities on the bank’s system, in coordination with the Business Analysis and Integration and IT Departments, related to developing a new digital channel product or enhancing an existing one
Introduce new digital channel products and services to improve business and maintain the bank's competitive edge
Act as a sole communicator for any digital channel vendor agreement
including obstacles in testing as a front-end / back-end user, integrations required based on testing results, analyzing results from a commercial perspective and communicating it with vendor
Prepare User Interface and Customer Experience test scripts
Responsible of identifying priorities for testing results after evaluation of the business environment for Go-live
Submit app store related materials and coordinate with IT and vendor for store testing, publishing and customer update
Managing digital channels portals /Backed specific features and push in-app notification for digital channels applications
Ensure proper documentations for the whole project and monitor projects’ post implementation to ensure performance of developed channels and deliverables objectives are achieved

New

Back Office Specialist

Are you organized, detail-oriented, and passionate about supporting operations?...

Location

Greece , Néa Smírni

Salary:

Not provided

Randstad

Expiration Date

March 18, 2026

Requirements

2–3 years of proven experience in a paralegal, back-office support, or legal operations role
Outstanding communication skills and ability to collaborate with multiple stakeholders
Strong organizational skills, attention to detail, and ability to manage multiple priorities under pressure
Problem-solving mindset and adaptability in a dynamic environment
Service-oriented approach with a focus on delivering high-quality support
Bachelor’s degree in Law, Economics, Business Administration, or a related field preferred
Excellent MS Office skills (Word, Excel, Outlook)
Familiarity with arotron system or ERP platforms
Fluent in Greek and good command of English (written and spoken)

Job Responsibility

Serve as the primary point of contact for external law firms regarding system operations and daily activities
Provide support and execute corrective actions in legal information systems for initiating legal actions and resolving system discrepancies (Lps Remediation)
Collaborate closely with law firms and internal teams (Legal, Finance, and other departments) to ensure timely handling of requests in line with service level agreements (SLAs)
Coordinate and monitor advance payments and expenses, ensuring proper oversight for the execution of legal mandates
Manage missing legal documents required for the initiation and execution of legal proceedings
Implement corrective actions for case assignments to law firms based on portfolio management until claim notifications
Follow the guidance of the Unit Manager to achieve defined tasks, priorities, and goals

SME Account Handler

We’re recruiting on behalf of a well-regarded insurance brokerage known for its ...

Location

United Kingdom , Greater Manchester

Salary:

35000.00 GBP / Year

Lawes Consulting Group

Expiration Date

Until further notice

Requirements

Proven experience as an Account Handler within commercial or SME insurance
Strong understanding of insurance products relevant to small and medium-sized businesses
Comfortable managing a busy portfolio with minimal supervision
Experience working with insurer portals and back-office systems
Demonstrated commitment to client service and retention
Excellent communication and relationship-building abilities
Strong attention to detail with sound administrative and organisational skills
Confident negotiating with insurers and presenting options to clients
Proficient in insurance systems and Microsoft Office
Ability to prioritise, meet deadlines, and adapt to changing client needs

Job Responsibility

Manage a portfolio of SME clients, providing expert advice and support on their insurance needs
Handle renewals, mid-term adjustments, and new business quotations
Build and maintain strong client relationships through proactive and responsive service
Liaise with insurers to negotiate terms and ensure competitive and appropriate cover
Ensure all client records and documentation are accurate, compliant, and up to date
Support Account Executives and contribute to the broader team’s success
Respond to client queries by phone and email, delivering prompt and clear communication
Process and issue renewal and adjustment documents
Prepare and present insurance quotations tailored to client requirements
Update internal systems with accurate client and policy information

Fulltime

Account Executive – Private Clients

Acting as a trusted recruitment partner, Lawes Recruitment is working alongside ...

Location

United Kingdom , London

Salary:

55000.00 GBP / Year

Lawes Consulting Group

Expiration Date

Until further notice

Requirements

Proven experience within Private Client, Mid-Market, or Emerging Wealth insurance sectors
Strong working knowledge of personal lines products relevant to HNW clients
Track record of managing client portfolios and delivering exceptional service
Experience with insurance systems and back-office platforms
Cert CII qualification or progression towards it is desirable

Job Responsibility

Manage and retain a portfolio of Private Client and HNW accounts, acting as a trusted advisor
Identify new business opportunities within the portfolio and through referrals and market engagement
Oversee renewals and policy adjustments to ensure clients’ coverage stays aligned with their evolving needs
Negotiate with insurers to secure competitive, bespoke terms on behalf of clients
Maintain full FCA compliance and uphold all internal risk and audit procedures
Collaborate closely with internal teams to deliver a seamless client experience
Keep informed on market developments to advise clients effectively and share knowledge internally

Fulltime

Back-Office Executive

Ethics HR

Location:

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 05, 2026

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