Back office administration support Job at Tesar S.p.A. (Castellanza)

Back Office Support Analyst

We are looking for an organised and detail-oriented Back Office Support Analyst ...

Location

Romania , Cluj

Salary:

Not provided

ddroidd

Expiration Date

Until further notice

Requirements

Previous experience in an administrative or back office role is an advantage
Good PC skills (Excel, Word, email)
Experience using an invoicing application (e.g. SmartBill) is a plus
Strong attention to detail and organisational skills
Ability to prioritise tasks and meet deadlines
Good communication and teamwork skills
Advanced English level (written and spoken)

Job Responsibility

Managing and archiving physical and electronic files
Issuing and administering commercial documents (invoices, proformas, contracts)
Using the SmartBill application to issue and verify invoices
Entering and updating data in internal systems
Checking and monitoring stock levels for products or office supplies
Tracking the status of documents and orders
Providing administrative support to finance and operations teams
Communicating with suppliers or internal departments for administrative clarifications

What we offer

Private medical insurance
National holidays off, even when falling on weekends
Loyalty leave: +1 day/year
Continuous professional development opportunities
Sports subscription programs
Referral bonuses for bringing in new talent
Meal tickets
Bookster subscription for reading & learning
Community and team-building events

Fulltime

Inside Sales & Back Office Support

Join our team in Barcelona! Are you passionate about customer service and suppor...

Location

Spain , Sant Cugat del Vallès (Barcelona)

Salary:

Not provided

Bachmann Chemical and Engineering

Expiration Date

Until further notice

Requirements

Experience in inside sales and a background in Business Administration or similar
Proficiency in Microsoft Office and CRM tools
Fluent communication in Spanish and good command of English
Based in Barcelona with availability to work in Sant Cugat
Organized, proactive, and customer-oriented mindset

Job Responsibility

Be the first point of contact for new and existing customers
Prepare quotes, manage orders, and handle inquiries
Keep customer data up to date in Microsoft Dynamics and CRM systems
Support administrative tasks and internal coordination

What we offer

Be part of a growing international company
Dynamic and collaborative work environment
Stable contract and opportunities for professional development

Fulltime

Insurance Back Office Assistant

Do you want to ignite your career within a global leading insurance company as a...

Location

Greece , Athens

Salary:

Not provided

Randstad

Expiration Date

June 25, 2026

Requirements

good knowledge of data entry
excellent knowledge of english (spoken & written)
proficiency in MS-Office
knowledge of insurance policies will be considered a plus
BSc degree in Business Administration or Statistics similar field

Job Responsibility

enter and coordinate data into the internal company system regarding claims processing
prepare relevant statistical data, reports and presentations
communicate with partners providing support

Fulltime

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Back Office Specialist - Italian Speaker

We are seeking highly motivated professionals, fluent in Italian, to join a dyna...

Location

Portugal , Porto, Lisbon

Salary:

Not provided

Randstad

Expiration Date

June 18, 2026

Requirements

Fluent spoken and written Italian (C2 or native)
Good command of English or Portuguese
Experience in customer support, administration, and other related areas is valued
Experience in mechanics is also highly valued
Strong attention to detail and excellent organizational skills
Comfortable working with digital tools and administrative processes
Ability to manage multiple tasks and priorities effectively in a structured environment
Proactive, adaptable, and a strong team player with good communication skills
Basic knowledge of automotive mechanics is an advantage

Job Responsibility

Ensure proper registration records in the information systems
Manage automotive claim repair following contract coverage
Check the admissibility of requests
Contact by phone all departments needed
Contact by mail all departments needed
Analyze records and check insurability and the financial risk based on their knowledge and tools to support the decision in accordance with the procedures and the rules of delegation
Notify the decisions to customers and/or business partners
Ensure administrative management of all operations prearranged
Ensure compliance with established standards of quality, security and control operations and risk management as defined in the working procedures
Guarantee a healthy team spirit

Fulltime

Back Office Manager

Our partner is a leading capital and private equity fund manager, backed by a ma...

Location

Hungary , Budapest

Salary:

Not provided

Randstad

Expiration Date

August 31, 2026

Requirements

University or College degree (a degree in Economics/Finance is a distinct advantage)
2–3 years of professional experience in a similar back-office, administrative, or project coordination role. Background within banking, insurance, accounting, or asset management sectors is highly preferred
Strong system-oriented, logical mindset with an ability to see the big picture and anticipate subsequent steps in a process
Proficiency in Microsoft Office applications (experience with SAP is a plus)
Professional, fluent command of English is essential (approx. 50% of daily communication is in English due to international colleagues and partners)
High level of precision, strong organizational and multitasking skills, and a collaborative team player attitude

Job Responsibility

Fund & Transaction Operations: Oversee transaction tracking, coordinate invoicing (re-charging, verification), and manage comprehensive corporate registries using SAP and Microsoft-based systems
Corporate Governance & Board Support: Organize board and investment committee meetings, compile professional documentation, draft minutes, and track subsequent resolutions
Compliance & Audit Support: Assist in preparing regular and ad-hoc investor reports, ensuring data availability for regulatory (MNB / Central Bank) disclosures, and compiling documentation for external/internal audits
Project & Liquidity Coordination: Support the administrative setup of new entities, provide financial data to the office management team, and ensure appropriate liquidity and timely payments within dedicated funds

What we offer

Attractive base salary complemented by performance-based annual premium
Comprehensive private medical package provided at a top-tier private health center located right next to the office
Public transport allowance (BKV / national pass) or a guaranteed garage parking space if you commute by car
A collaborative, vibrant international team spirit
Modern, high-quality office environment located in the prestigious MOM Park area

Fulltime

Administration & Support Coordinator

This position is responsible for coordinating and overseeing all administrative ...

Location

India , Hyderabad

Salary:

Not provided

AMD

Expiration Date

Until further notice

Requirements

Advanced skills and experience with MS Office Applications
Strong communication skills, both written and oral
Ability to balance multiple tasks in a fast-paced environment
Maintain a high degree of confidentiality
Detail oriented with the ability to multi-task
Ability to work with all levels of management
Ability to work independently on projects with minimal supervision
Strong interpersonal skills
Strong customer-service orientation and approachable style
Attention to detail and quality of all out-going materials and correspondence

Job Responsibility

Perform general administrative duties of team admin
Organize and maintain paper and electronic files
Schedule meetings and book conference rooms using Outlook Calendar
Schedule multi-site video conferences using online web tool
Order catering using online web tool
Book domestic and international travel using online web tool
Submit expense reports using online web tool
Order office supplies and business cards using online web tool
Order hardware from in-house provider
Sign for and distribute UPS/Fed Ex packages

Fulltime

Back Office Specialist

Are you organized, detail-oriented, and passionate about supporting operations? ...

Location

Greece , Χαλάνδρι

Salary:

Not provided

Randstad

Expiration Date

June 26, 2026

Requirements

2–3 years of proven experience in a paralegal, back-office support, or legal operations role
Exceptional organizational skills with a sharp eye for detail and data accuracy
Strong communication and negotiation skills for handling external partners
Ability to work under pressure and meet strict deadlines
Proven experience in Banking Back Office, Loan Administration, or a Legal/Notary support role (experience with collaterals/pre-notations is highly valued)
Familiarity with the Greek Land Registry (Ktimatologio) procedures
Fluency in Greek and English (both written and verbal)
Proficiency in MS Office (Excel, Word) and banking software

Job Responsibility

Administer and oversee all back-office actions and procedures related to real estate/tangible collaterals
Monitor, process, and follow up on pending cases and registrations with the Land Registry (Ktimatologio) and Mortgage Offices
Review, verify, and ensure the completeness, accuracy, and compliance of all legal documents and supporting files
Coordinate smoothly with banking institutions, external law firms, and relevant public/private authorities
Update internal banking systems, databases, and physical/digital loan and collateral files
Monitor outstanding tasks, manage pending issues, and strictly adhere to project timelines and schedules

Back Office Specialist - German Speaker (M/F/X)

Are you fluent in German and looking for your next career move? We are looking f...

Location

Portugal , Porto

Salary:

Not provided

Randstad

Expiration Date

Until further notice

Requirements

High-school diploma or higher
High fluency of the German language (level C1 minimum)
Excellent English skills (B2 level minimum)
Availability to work in a hybrid system and go to the office in Matosinhos, Porto
Drive to learn and grow within the insurance field
Willingness to be part of a multicultural and dynamic team

Job Responsibility

Ensure proper registration records in the informatic systems
Manage automotive claim repair following contract coverage
Check the admissibility of requests
Contact by phone all departments needed
Contact by mail all departments needed
Analyze records and check insurability and the financial risk based on their knowledge and tools to support the decision in accordance with the procedures and the rules of delegation
Notify the decisions to customers and/or business partners
Ensure administrative management of all operations prearranged
Ensure compliance with established standards of quality, security and control operations and risk management as defined in the working procedures
Guarantee a healthy team spirit

Fulltime

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Back office administration support

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