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Responsible for the successful functioning of the department. Major responsibility of the department is to receive all in-house and outside telephone calls and process requests professionally and correctly. This includes taking room service orders, receiving and processing all requests for additional items, directions, correcting any issues and, if necessary, forwarding calls on to appropriate areas. The Manager needs to ensure the agents’ information is thorough and up-to-date. Accountable for tracking all guest requests and issues to use as process improvement tool. Strives to continually improve guest and employee satisfaction while maximizing the financial performance of the department.
Job Responsibility:
Manages day-to-day operations, ensures quality standards and meets customer expectations
Develops specific goals and plans to prioritize, organize, and accomplish work
Handles complaints, settles disputes, and resolves grievances and conflicts
Implements customer recognition/service program
Tracks all guest issues from various sources and report results
Ensures guest requests/issues are logged
Oversees financial aspects of department including purchasing and payment of invoices
Provides services above and beyond for customer satisfaction and retention
Improves service by communicating and assisting individuals to understand guest needs
Identifies trends in guest issues for resolution
Schedules and supervise staff to ensure prompt, friendly, and attentive service
Supervises AYS agents and runners to ensure prompt and complete resolution of guest calls and requests
Coordinates process of receiving and resolving guest issues and requests
Utilizes interpersonal and communication skills to lead, influence, and encourage others
Encourages and builds mutual trust, respect, and cooperation among team members
Serves as a role model to demonstrate appropriate behaviors
Manages all day-to-day operations
Understands employee positions well enough to perform duties in employees' absence
Assists in developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills
Assists in recruitment, hiring, training, and orientation of department personnel
Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person
Analyzes information and evaluates results to choose the best solution and solve problems
Informs and/or updates executives, peers and subordinates on relevant information in a timely manner
Ensures all department equipment is in proper working condition and department areas and storerooms are clean
Performs departmental administrative duties
Addresses complaints and serves as Manager on Duty as needed
Attends meetings
Requirements:
High school diploma or GED
2 years experience in the guest services, front desk, or related professional area
OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major