Award Manager Job at THE GENEVA FOUNDATION (Rockville)

Job Description

The Award Manager (AM) is accountable for providing organization-level research administration services. The AM must successfully execute research administration, maintain excellent financial management skills, and effectively deliver award negotiations, ensuring compliance, and the ability to monitor award execution through to project closure. In broad terms, the AM oversees the project budget and financial administration efforts, negotiation and compliance activities, subrecipient monitoring, and successful award start-up and close-out. The AM also supervises and mentors other award administration personnel. The Award Manager will provide business development research and development support, drive expansion efforts for the assigned portfolio, and deliver high-quality proposal development support. The Award Manager is expected to provide exceptional, hospitality-driven customer service, creating a positive experience for internal and external stakeholders through efficiency, responsiveness, professionalism, and personalized attention. This is a hybrid-remote position; rotationally on-site at the Uniformed Services University (USU) and Walter Reed National Military Medical Center (WRNMMC). A thorough government background check will be required.

Job Responsibility

Inform growth decisions based on detailed knowledge of business intelligence gathered from sponsors, customers, and other stakeholders
Develop cost volume/proposal budget, subcontracting plan, and other necessary documentation as part of a collaborative proposal submission, provide initial application review
Review and negotiate terms and conditions of award
Lead project set-up and kick-off with stakeholders
Monitor terms and conditions of award and federal guidelines
Initiate, negotiate, and execute all agreements in support of the award
Read and interpret contract and other award documents to determine budget, invoicing schedule, restrictions, and other pertinent information
Manage project budget to ensure compliance, appropriate expenditure, and prevention of any deficit
Provide financial information and reporting to research teams and department leaders
Process modifications, sponsor requests, monitor technical reports as compared with SOW
Manage subrecipients, conduct risk assessments, and annual subrecipient single audit reviews
Ensure and monitor the submission of progress reports and deliverables to sponsor ensuring accuracy and compliance with sponsor requirements
Interpret and monitor regulations and guidelines of program funding for grants, cooperative agreements, contracts and clinical trial agreements
Review and submit sponsor correspondence such as requests for prior approval and no-cost extensions
Lead effective "project close out" with all stakeholders
Complete all award compliance study close-out activities
Ensure effective disposition of all project assets
Collaborate with BD R&D to support strategies that drive research growth across Geneva’s portfolios
Engage in strategic analysis and relationship development/management with current and potential sponsors, sites, researchers, and partners to identify opportunities for: Research growth, Portfolio collaboration strategies, and Maintain accurate and timely entries within HubSpot
Distribute funding opportunities internally and externally
conduct and disseminate targeted funding searches upon request
Conduct needs assessment meetings with PIs
advise on best practices for proposal development, administrative requirements, and timelines
Independently develop budgets and budget justifications using PI-provided budget wish lists, ensuring alignment with sponsor requirements
Accurately interpret sponsor guidelines and incorporate requirements into proposal documents, internal routing forms, and communication to stakeholders
Understand and comply with Geneva’s Indirect Cost (IDC) waiver requirements
ensure proper documentation and approvals
Conduct lay review of proposal components including: Grammar, spelling, and formatting, Narrative consistency and logic/flow, Feasibility of executing proposed work, and Adherence to FOA/solicitation instructions
Facilitate clear communication management to track proposal components, missing items, deadlines, and internal/external dependencies
Hold regular meetings with Principal Investigators and scientific staff to discuss project progress, operational challenges, upcoming phases of work, and strategic needs
Oversee, analyze, and review monthly budget reports and financial forecasts to ensure projects remain financially healthy and aligned with sponsor requirements
Review financial transactions within Geneva’s financial system for accuracy and completeness
identify, investigate, and resolve discrepancies and data integrity issues
Prepare timely, accurate financial documentation including reconciliations, internal reports, sponsor-facing reports, and materials required for audits or reviews
Communicate financial data to principal investigators in a clear, tailored manner suitable for varying levels of financial literacy

Requirements

Bachelor's Degree in Business, Accounting, or related field
Minimum of four (4) years of experience in research administration, particularly managing federally-funded awards in an academic or research institution setting
Strong understanding of federal regulations and policies governing sponsored research with knowledge of industry best practices
Experience managing fixed price, time & materials/labor hour, and cost type contracts(and/or subcontracts) and solid understanding of regulations associated with the administration of each
Ability to perform and comprehend price and cost analyses
Exceptional attention to detail and accuracy in financial management and reporting
Excellent organizational skills with the ability to manage multiple projects simultaneously and meet deadlines
Effective communication skills, both written and verbal, with the ability to interact responsively and professionally with diverse stakeholders
Able to work independently as well as collaboratively in a team-oriented environment
Computer skills including intermediate level experience with Excel and other Microsoft Office Software required
Developed understanding of OMB Regulations, DoDGARs, FAR, DFARS, and other applicable regulations

Nice to have

Certified Research Administrator and/or Certified Federal Contracts Manager preferred
Knowledge of DoD medical research enterprise desired

What we offer

medical, dental, and vision healthcare, Flexible Spending Account, Health Savings account, with employer contribution
Short-and long-term disability, Employee Assistance Program, Life & ADD insurance
403b retirement plan with generous employer match
flexible leave options
11 paid holidays per year
up to 4 weeks of paid time off in a rolling year
Employees may qualify for PSLF as Geneva is a 501(c)(3) nonprofit organization

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