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Aviation Vetting Officer

United Kingdom, Slough Employment contract 32000.00 - 34000.00 GBP / Year · Job Posted June 30, 2026
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Job Description

We are looking for a highly organised and detail-focused Aviation Vetting Officer to join our team. In this critical role, you will manage the end-to-end vetting and pre-employment clearance process for new and existing employees, ensuring full compliance with CAA regulations, airport authority requirements, and Wilson James policies. You will play a key part in supporting the safe and compliant mobilisation of our workforce across the Aviation sector. This role requires accuracy, efficiency, and the ability to follow established processes while handling sensitive information with the utmost confidentiality.

Job Responsibility

  • Conduct vetting for new and existing employees in line with Wilson James procedures, CAA standards, and ID pass requirements
  • Manage background checks (including DBS/CRC, GSAT) via the Vetting Gateway platform
  • Act as an Authorised Signatory for Heathrow and other Aviation sites
  • Oversee ID pass management
  • Coordinate Security Interviews and ID Centre appointments
  • Respond to applicant queries and provide guidance via Vetting Gateway
  • Chase references when required beyond automated processes
  • Support onboarding of pass schemes for new airport contracts
  • Maintain accurate records and ensure full compliance with governance standards
  • Provide data, reporting, and administrative support to senior stakeholders
  • Act as a Subject Matter Expert (SME) for Vetting Gateway and ID Gateway systems
  • Ensure strict adherence to GDPR and data protection policies
  • Carry out regular system housekeeping

Requirements

  • Exceptional attention to detail
  • Strong understanding of GDPR and data protection practices
  • Proficiency in Microsoft Office and digital onboarding/vetting systems
  • Professional and effective communication skills
  • Previous administrative experience

Nice to have

  • Experience as an Authorised Signatory
  • Knowledge of Aviation vetting and CAA requirements
  • Experience in a fast-paced, regulated environment
  • Strong organisational and administrative skills
  • Previous experience working in an airport or aviation setting
  • Understanding of equality and diversity principles

What we offer

  • Annual leave entitlement of 22 days, rising to 25 each year
  • Lifestyle Benefits – Mortgage and financial advice, vouchers for various shopping outlets and food stores, employee referral scheme
  • Learning & Development – we actively encourage progression and offer various eLearning courses, progression, training whilst on site, apprenticeships, and in-house training courses
  • Health and Wellbeing – Life assurance scheme, access to mental health support specialists
  • Access to an Online GP for you and your dependents
  • Financial support
  • Discounts on hundreds of retail sites
  • Cycle to Work scheme
  • Employee Assistance Programme Mental health and counselling access Personal wellbeing resources 24/7 confidential helpline Retailer discounts Life assurance

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