AV Coordinator Job at 14forty (London)

AV Support Coordinator

We are recruiting for an AV Support Coordinator to be part of the Rapport team, ...

Location

United Kingdom , Newcastle Upon Tyne

Salary:

Not provided

14forty

Expiration Date

Until further notice

Requirements

Ideally have previous experience in a similar role
Excellent communication skills – both verbal and written
Reliable and consistent with a helpful and positive attitude
Able to meet the needs of a diverse environment
Happy to work alone or within a team
Willing and able to make a make positive contribution to service delivery improvement
Proactive approach to continuous personal development

Job Responsibility

To provide the highest levels of client care and service to our client in line with the set policies and procedures
The Customer Enablement team functions as part of a larger UK and Ireland based Technology Services department which provides Audio Visual Services to our client’s personnel
The Audio-Visual team specifically manages the day to day running over 200 meeting rooms including 7 event spaces catering for over 100 people per space
The audio-visual team also provides white glove meeting support to our Senior Executives and play a key role in onboarding new equipment into our local environment

What we offer

Enjoy exclusive travel and grocery discounts, plus life assurance and cash rewards
Benefit from a contributory pension scheme for a stable financial tomorrow
Access wellness programs, an Employee Assistance Program, and digital GP services for holistic support
Unlock endless learning and development opportunities to elevate your career
Shine a spotlight on outstanding peers with WOW Awards for their exceptional contributions
Take one paid day off annually to support a cause you’re passionate about

Fulltime

Operations Executive

We’re seeking a motivated and detail-oriented Operations Executive to join our g...

Location

United Kingdom , London

Salary:

Not provided

CloserStill Media

Expiration Date

Until further notice

Requirements

Strong interpersonal and communication skills (both written and verbal)
Highly organised and able to manage multiple projects simultaneously
Calm under pressure and confident dealing with suppliers, speakers, and senior stakeholders
A proactive, self-motivated problem solver with a “can-do” attitude
Keen attention to detail with a focus on exceptional customer service
Previous experience with AV coordination or event operations is highly desirable
1+ years of event experience

Job Responsibility

Act as the main liaison with venue teams pre-show, onsite, and post-event
Coordinate supplier relationships, including AV, entertainment, catering, and transport providers
Manage menu selections, branding placements, and signage requirements
Oversee all event logistics, including room layouts, accommodation, transport, and offsite dinners
Serve as the main point of contact for AV coordination before and during each event
Oversee PowerPoint presentations, ensuring all speaker slides are received, formatted, and ready for use
Liaise directly with speakers pre-show to collect bios, session titles, and presentation materials
Conduct pre-event tech checks with the AV team and speakers
Manage slide transitions, clickers, timers, and other AV requirements onsite
Troubleshoot any last-minute AV or speaker issues

Event Coordinator

This role involves coordinating onsite classical music events in candlelit setti...

Location

Germany , Chemnitz

Salary:

Not provided

Fever

Expiration Date

Until further notice

Requirements

2+ years of experience in event management and/or a relevant degree (preferred)
Native German and fluent English
Interest and passion for live music and organizing events
Exceptional customer service skills
Experience leading an on-site team
Strong problem-solving skills
Good ability to work in a pressured environment
Knowledge of AV and PA systems (desirable)

Job Responsibility

Act as main point of contact onsite for Candlelight events and staff
communicate directly with Fever Originals manager
Full visibility into staff roster
set schedule
communicate with the staffing agency about any reschedules of events
Ensuring each staff member is trained in their duties whether it is validating tickets, accommodating guests to their seats, and guaranteeing all staff goes through a thorough safety measures training while representing the Fever brand
Manage inventory for venues
Manage any printing needs
Manage guest lists for all events
Manage the opening and closing remarks at events

What we offer

Opportunity to partake in an exciting and rapidly growing company
Possibility to manage Candlelight and other Fever Original Events in other areas

Parttime

Events Ambassador

Join our team as an Events Ambassador for one of our flagship contracts near Can...

Location

United Kingdom , London

Salary:

34554.00 GBP / Year

14forty

Expiration Date

Until further notice

Requirements

Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall and Stronger Together
Ideally, have at least 2 years of experience in events or in a similar role
Demonstrate strong customer service and interpersonal skills
Detail-oriented with a positive and approachable demeanour, making them a dependable and collaborative team member
Takes pride in their organisation skills and attention to detail

Job Responsibility

Provide end-to-end coordination of events. Supporting planning, booking, and on-the-day delivery as directed by the Events and Reservations Team Leader
Advise hosts on the most suitable event spaces, ensuring selections align with availability, capacity limits, and safety standards
Arrange and manage virtual and hybrid events, ensuring all processes comply with policies and procedures
Collaborate closely with the onsite team to oversee events from setup to close, including troubleshooting issues, resolving equipment or technical problems, and ensuring smooth execution
Supervise and direct event support teams, such as setup crews, AV technicians, hospitality staff, and cleaners, to ensure seamless coordination
Confirm that all event setups (including furniture, staging, décor, and equipment) meet customer specifications and comply with safety, fire, and health regulations
Coordinate food and beverage requirements, order supplies, arrange audiovisual equipment, organise signage, and ensure décor elements (e.g., floral arrangements, linens, colour schemes) meet expectations
Oversee venue access, including opening and securing facilities or liaising with onsite operations before and after events
Support the delivery of events outside core business hours when required

What we offer

Exclusive travel and grocery discounts
Life assurance and cash rewards
Subsidised meals/allowance while on duty
Contributory pension scheme
Wellness programs
Employee Assistance Program
Digital GP services
Endless learning and development opportunities
WOW Awards for outstanding peers
One paid day off annually to support a cause

Fulltime

Event Planning Coordinator

Marcus Evans, founded in 1983, is a global business intelligence and event compa...

Location

Cyprus , Nicosia

Salary:

Not provided

Evan Marcus

Expiration Date

Until further notice

Requirements

EU passport holder / eligible to work in Cyprus
Bachelor’s degree or higher is a strong advantage
Ability to work 9:30–18:00, with flexibility required on occasion to support US‑region events
Professional‑level English, written and verbal
Strong communication and interpersonal skills
Minimum 2 years’ experience in a corporate administrative, coordination, or support role
Experience working with AV teams, event production, or liaising with third‑party technical contractors is a strong advantage
Experience sourcing products, services, or technical equipment is considered an advantage
Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Proven ability to collaborate effectively within a diverse, international team

Job Responsibility

Providing day‑to‑day support to a senior team of AV and Event Production professionals based in the Cyprus office
Supporting the technical planning of conferences with a strong focus on audio, video, staging, lighting, signage, and recording requirements
Coordinating the storage, preparation, and international freight of event production kits (AV, staging, signage, lighting, and related equipment)
Assisting in the recruitment, onboarding, and coordination of freelance AV technicians
Managing schedules and availability of freelance AV technicians supporting the in‑house production team
Coordinating travel and accommodation for the Event Production and technical teams
Maintaining accurate inventory records for all global AV and event production kits
Assisting with sourcing new AV equipment and production materials as directed, including obtaining and comparing multiple supplier offers
Building and maintaining strong working relationships with third‑party AV suppliers, production vendors, and technical partners
Supporting negotiations to ensure competitive pricing, technical suitability, and timely delivery

What we offer

Be part of a dynamic, experienced, and international Event Production team
Gain hands‑on exposure to the technical delivery of global conferences and summits
Opportunity to develop strong expertise in AV, event production logistics, and technical coordination
21 days of annual leave, including office closure between Christmas and New Year’s Day
Prime office location in the heart of Nicosia
Fun team culture with regular social activities

Fulltime

Project Coordinator - Audio Visual

This specialist technology integration business delivers high-quality Audio Visu...

Location

United Kingdom , St Albans

Salary:

40000.00 - 45000.00 GBP / Year

Dynamic Search Solutions

Expiration Date

Until further notice

Requirements

Previous experience in a project coordination or administration role, ideally within the AV or technology integration industry
Understanding of AV systems and components (e.g., displays, control systems, conferencing equipment)
Ability to read and interpret technical drawings and schematics
Knowledge of logistics, freight, and international shipping processes is an advantage
Strong organisational skills with the ability to manage multiple priorities
Excellent communication, negotiation, and stakeholder management skills
Competency in Microsoft Office and project management tools (e.g., MS Project, Smartsheet)
Full, clean UK driving licence

Job Responsibility

Coordinating project delivery from initiation to completion, ensuring timelines, budgets, and quality standards are met
Supporting Project Managers with scheduling, procurement, documentation, and resource allocation
Interpreting technical drawings and assisting with equipment lists and design documentation
Managing equipment deliveries to ensure timely on-site availability
Building and maintaining strong relationships with suppliers, negotiating pricing and delivery terms
Monitoring project milestones and producing status reports
Proactively resolving issues such as delayed or missing goods

What we offer

40-hour working week
Opportunity to work on diverse, high-profile AV projects
Supportive, collaborative team culture
Professional development opportunities and training support

Fulltime

Workplace Experience Associate

As a Workplace Experience Associate, you will be the face and heartbeat of an ex...

Location

United States , New York City

Salary:

28.00 - 31.00 USD / Hour

Industrious

Expiration Date

Until further notice

Requirements

You take pride in creating a calm, confident welcome that helps people feel immediately at ease
You appreciate steady routines and like being the reliable person others can count on
You enjoy being part of a team that values professionalism, kindness, and making everyone feel they belong in the workplace

Job Responsibility

Execute meeting room setups, resets, and light cleanup to ensure spaces remain guest-ready
Support catering partners with delivery coordination, presentation standards, and replenishment
Coordinate with AV and operations teams so meetings start smoothly and issues are addressed quickly
Help manage transitions between back-to-back meetings or events
Deliver a warm, polished, and anticipatory welcome for all employees and guests
Manage guest check-in, access coordination, and wayfinding in partnership with security
Maintain a calm, organized, and visually refined reception environment
Guide the flow of arrivals and departures so every interaction feels seamless
Conduct frequent walkthroughs to confirm room cleanliness, supplies, and basic functionality
Assist with light administrative tasks such as signage updates, delivery coordination, and vendor check-ins

What we offer

heavily subsidized healthcare plans
paid time off
wellness programs
professional development grants
401k plan

Fulltime

Workplace Experience Associate

As a Workplace Experience Associate, you will be the face and heartbeat of an ex...

Location

United States , New York City

Salary:

28.00 - 31.00 USD / Hour

Industrious

Expiration Date

Until further notice

Requirements

You take pride in creating a calm, confident welcome that helps people feel immediately at ease
You appreciate steady routines and like being the reliable person others can count on
You enjoy being part of a team that values professionalism, kindness, and making everyone feel they belong in the workplace
You feel comfortable being the first point of contact for employees and guests
You’re energized by helping people feel comfortable, informed, or confident navigating a space

Job Responsibility

Deliver a warm, polished, and anticipatory welcome for all employees and guests
Manage guest check-in, access coordination, and wayfinding in partnership with security
Maintain a calm, organized, and visually refined reception environment
Guide the flow of arrivals and departures so every interaction feels seamless
Assist with meeting room setups, resets, and light cleanup to ensure spaces remain guest-ready
Support catering partners with delivery coordination, presentation standards, and replenishment
Coordinate with AV and operations teams so meetings start smoothly and issues are addressed quickly
Help manage transitions between back-to-back meetings or events
Manage daily visitor logs and ensure accurate guest information for security and workplace teams
Keep Building EAs consistently updated on guest arrivals, meeting attendees, and day-of changes

What we offer

heavily subsidized healthcare plans
paid time off
wellness programs
professional development grants
401k plan

Fulltime

AV Coordinator

14forty

Location:
United Kingdom , London

Category:
IT - Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
December 14, 2025

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Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:December 14, 2025

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Job Posted:
December 14, 2025