Audit Assistant Job at Salience Labs (Oxford)

Job Description

This temporary Audit Assistant role (initial 2-month period) supports the Business Operations Team by reviewing historical records and tracing data through internal systems to ensure information is accurate, organised, and audit-ready. You'll work methodically across key administrative areas, including Finance, Ops and HR, helping prepare documentation to a specified audit framework, maintaining records such as the NDA repository, and improving the quality and consistency of written materials. The role suits someone who is highly organised, proactive, and comfortable handling varied tasks in a fast-paced, changeable environment, with the potential to be reviewed for a permanent position at the end of the initial term.

Job Responsibility

Track back through company systems and historical records to verify accuracy, completeness, and compliance in preparation for a structured company audit
Audit and support internal bookkeeping processes, ensuring data is well-organised, traceable, and aligned to the agreed framework
Compile expenses reporting for the Senior Management Team, checking supporting information and presenting it clearly and consistently
Maintain and organise the legal repository of NDAs, ensuring documents are properly filed, easy to locate, and up to date
Complete HR document check-listing, validating that required records are present and correctly stored, and flagging gaps for follow-up
Proofread policy and process documents for duplication, grammatical errors, and inconsistencies, helping keep documentation accurate and audit-ready
Collate information from colleagues across the business into clear, well-structured documentation, communicating progress proactively and meeting agreed deadlines
Support ad hoc administrative tasks across Finance and HR as priorities shift, adapting quickly in a dynamic, fast-paced environment

Requirements

Strong organisational skills and a methodical approach to working through historical records, systems, and datasets with accuracy and consistency
Experience supporting finance and administrative processes (e.g., internal auditing/bookkeeping, expenses reporting, or document management) and comfort working across multiple functions such as Finance and HR
Advanced Microsoft Office skills, especially Excel and Word, with the ability to structure information clearly and maintain well-organised documentation
Clear communicator, able to gather information from colleagues and translate it into concise, audit-ready documentation, as well as provide progress updates proactively
Naturally detail-oriented and vigilant, with a strong eye for spotting inconsistencies, duplication, missing documents, and grammatical errors when proofreading policies and records
Able to manage deadlines and prioritise tasks effectively in a fast-paced, changing environment, with flexibility to take on ad hoc activities as needed

Nice to have

Experience supporting administrative and/or finance processes, with a methodical approach to checking and organising records
Strong Microsoft Office skills (particularly Excel, Word and Outlook) and confidence working across multiple internal systems and datasets
Excellent attention to detail, including the ability to proofread documents for accuracy, duplication and grammar
Clear written and verbal communication skills, with the ability to collate information into well-structured documentation
Ability to manage deadlines, track progress and proactively flag risks or gaps in information
A flexible, proactive mindset and comfort taking on ad hoc tasks in a fast-paced environment
Availability to work on-site at 100 Park Drive, Milton Park, OX14 4RY for an initial 2-month temporary period

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