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Pink Tile Education Ltd Logo Pink Tile Education Ltd · Office Administration

Attendance and administration assistant

United Kingdom, Havant · Job Posted March 13, 2026
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Job Description

A specialist SEMH school in Havant is looking to appoint a highly organised Administration Assistant with a strong focus on student attendance. This role sits at the centre of the school’s daily operations, ensuring that attendance data is accurate, up to date and effectively monitored. In a setting where structure and consistency are vital for students, strong administrative support plays a key role in helping pupils stay engaged with their education. The successful candidate will join a small, professional admin team working in a calm and organised office environment supporting staff, families and external services.

Job Responsibility

  • Maintaining accurate student attendance records and updating absence information on the school system
  • Producing daily reports such as late arrival and early departure lists
  • Liaising with teaching staff to resolve missing or incorrect register marks
  • Supporting attendance monitoring and follow-up processes
  • Maintaining behaviour and incident records
  • Preparing student correspondence, including suspension documentation
  • Maintaining records for students accessing Alternative Provision
  • Recording attendance data from external providers
  • Booking student transport and taxis where required
  • Maintaining operational records such as incident logs and evacuation registers
  • Supporting medication administration in line with school procedures
  • Ensuring all documentation relating to students and staff is accurately filed and maintained

Requirements

  • Highly organised and detail-focused, particularly when managing attendance data
  • Can communicate clearly and professionally with staff, families and external services
  • Works well within a team environment but can also manage tasks independently
  • Confident using IT systems and databases
  • Understands the importance of confidentiality and safeguarding
  • Can maintain a calm and professional approach in a busy school setting

Nice to have

  • Experience in school administration or attendance management would be advantageous but not essential
  • Experience with Arbor would be beneficial but not essential

What we offer

  • A supportive and well-structured admin team
  • A varied role where your work directly supports student wellbeing and engagement
  • A calm and collaborative working environment
  • Opportunities for training and development
  • The chance to be part of a school that makes a genuine difference to young people
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