Associate R&D Business Operations Job at Amgen (Lisbon)

Job Description

Amgen’s Research and Development (R&D) Business Operations organization addresses complex business challenges with outstanding people, tools, and processes. The team delivers on key initiatives and capabilities to support R&D. The associate in Transactional Finance is responsible for supporting end to end financial transactions and ensuring the accuracy and efficiency of supplier contracting processes within the Global Business Transactions Center (GBTC). We are looking for talent who have capabilities in resource and expense management, which include but are not limited to, accounting of resources and expenses, data analytical skills to provide insights and enable decision making as well as a strong financial and system acumen. This role requires a basic understanding of Ariba and SAP software and its functionalities. The associate will collaborate with cross-functional teams, including sourcing, accounts payable, and finance, to ensure smooth and seamless financial operations.

Job Responsibility

Transactional Finance Processing: Execute financial transactions, including purchase order processing, invoice verification, payment processing, and engaging with functions to help plan and manage resources and expenses, using Anaplan, Ariba or SAP software
Ensure compliance with company policies, procedures, and regulatory requirements
Ariba or SAP System Management: Utilize Ariba or SAP software to manage master data, vendor information, and other relevant financial data
Maintain accurate records, update databases, and resolve any system-related issues or discrepancies
Data Analysis and Reporting: Collect and analyze financial data using Smartsheet, Tableau, Ariba or SAP reports
Prepare regular and ad-hoc financial reports, highlighting key insights, trends, and recommendations for process improvement or cost-saving opportunities
Cross-Functional Collaboration: Collaborate with sourcing, accounts payable, and other relevant teams to streamline financial processes and resolve any issues or discrepancies
Ensure effective communication and foster positive working relationships
Compliance and Risk Management: Ensure compliance with internal controls, policies, and regulations
Participate in audits and assist with compliance-related activities as required
Handling financials for assigned expense collections including tracking and reporting
Participating in and contributing to initiatives related to resource and expense management
Administrative tasks such as maintaining external and internal facing SharePoint sites and intake request tools
Perform data entry (i.e. for Study Planning), administrative coordination, compliance checks, and document management for business related activities
Provide support as required for Planisware and financial systems, such as Ariba/MyBuy
Provide support to resolve issues and ensure compliance with departmental playbook
Generation of Purchase Orders and Change Orders within internal system
Support for budget confirmation and PO-tracking
Resolution of invoice issues and escalations as required
Assists with urgent/high profile requests and projects as needed, onboarding and training of new hires
Initiation of CDAs, MTAs and other requested agreements
Controlled substance requisition approvals
Attends meetings as required and support the resolution of procure-to-pay technical issues
Supplier onboarding and vendor account updates
Appropriate document management for business related activities to enable requisition creation to invoice payment
Appropriate business administration coordination per playbook
Data entry into study planning systems per playbook, including study number generation and support of ad hoc inquires

Requirements

Bachelor’s degree
OR Associate degree and 2 years of related resource management, paralegal, contracting and/or financial accounting experience
OR 4 years of related resource management, paralegal, contracting and/or financial accounting experience
OR High school diploma / GED and 6 years of related resource management, paralegal, contracting and/or financial accounting experience
Excellent computer and MS Office skills
Good writing skills
detail-oriented
Communicates effectively within and outside department
Basic understanding of purchasing and supply chain procedures
Basic understanding of standard operating procedures (SOPs) and healthcare regulations
Basic understanding of standard contracting legal principles
Ability to process transactions from end to end, engaging business partners where appropriate
Identify and escalate business issues needing resolution
Review invoice/expenses and triage or escalate any issues
Communicate and escalate contractual and/or payment challenges to leadership team
Exercises good judgment
Interact with business partners to ensure compliance processes and standards are understood and followed
Maintain key relationships by communicating and collaborating with cross-functional partners such as Law, Regulatory and other Worldwide Compliance and Business Ethics groups, and the International Healthcare Compliance group
Time management and problem-solving skills

Nice to have

Familiarity with research and clinical development in biopharmaceutical industry as well as medical and scientific terminology
Finance, resource, and budget management experience including cost analysis and reporting
Experience with analytics software (Microsoft Access, Spotfire, Tableau, Smartsheet), document management applications, portfolio planning tools, supply chain and financial systems (Planisware, Veeva, SAP, Ariba)
Intermediate Microsoft Office user (Excel, Word, PowerPoint, Outlook)
Experience working with virtual teams and using collaborative tools and platforms
Exceptional interpersonal, organizational, critical thinking and verbal/written communication skills
Ability to work in a highly cross matrixed environment
Strong planning and project management skills with the demonstrated ability to work effectively in a fast-paced environment with multiple high priority projects and minimal supervision

What we offer

Vast opportunities to learn, develop, and move up and across our global organization
Diverse and inclusive community of belonging, where colleagues are empowered to bring ideas to the table, take risks, and act
Generous Amgen Total Rewards Plan comprising healthcare, finance, wealth, and career benefits
Flexible work arrangements

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Associate R&D Business Operations

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