Associate Project Manager Job at NATIONAL OnDemand, Inc

Job Description

The Associate Project Manager will support the day-to-day management of project-level schedules, financial tracking, and internal/external status reporting. Assists in maintaining baseline project responsibilities to help ensure successful project execution. Active participant in daily coordination efforts supporting Project Schedule and Budget attainment. Works closely with the Project Manager and project team to support construction execution and financial goals while maintaining a strong focus on customer requirements and schedule adherence. As an Associate Project Manager, you will develop foundational project management skills, work in a customer-focused team environment, and contribute to expanding network technology for a better community.

Job Responsibility

Support cross-functional efforts between internal and field project teams to assist in delivering projects on budget and on schedule
Assist in creating and maintaining high-level project plans and milestone schedules (design, notice to proceed, locate, permit, construction, splicing, closeout) utilizing project management software
Support management of multiple short-duration and multi-year projects ranging from engineering through construction closeout
Assist with tracking project-level financials based on project milestones to support accurate revenue recognition and invoicing
Monitor project milestones, schedules, and timeline requirements and notify the Project Manager of scope changes or customer-driven design modifications
Provide timely project status updates to the Project Manager and assist with proactive communication across teams to reduce risks and obstacles
Review daily production reports and assist in developing monthly forecasts while identifying material, labor, or customer-driven delays
Attend meetings and conference calls with customers or corporate staff to support project objectives
Assist in reviewing and reconciling project budgets, client invoicing, special invoicing (bid work, area wide protection), and payments
Support efforts to reduce PO billing cycle time by ensuring work closeout documentation packages are properly prepared and submitted
Coordinate with the Accounts Receivable team to investigate and resolve invoice discrepancies as directed
Assist with the bid process for new projects by reviewing RFPs, supporting schedule development, and coordinating between Operations and Business Development teams
Maintain and update bid tracking databases for pricing analysis
Assist in developing reports and communications for external customers
Support coordination with the Project Construction Lead for timing, execution, and closeout of individual projects
Participate in weekly project meetings and document action items and follow-ups
Review crew maps, timesheets, and daily production logs to ensure completeness and accuracy of information
Perform other duties as required and/or assigned

Requirements

Valid driver’s license
Certified Associate in Project Management (CAPM) preferred PMP a plus
1-3 years of project coordination or construction support experience preferred OSP Fiber Construction exposure a plus
Basic understanding of Fiber Telecom Construction
Effective communication skills with team members and stakeholders such as clients
Ability to communicate across field teams and internal departments
Ability to support multiple projects simultaneously in various stages of completion
Basic project management skills utilizing various software platforms
Ability to assist in developing project timelines and associated schedules
Understanding of status reporting, escalation procedures, and basic problem-solving
Basic knowledge of project forecasting and labor tracking
Ability to support tracking progress against budgeted schedules and goals
Strong organizational skills with attention to detail
Ability to operate in a fast-paced environment
Ability to think critically and take a hands-on approach to supporting project execution
Lifting up to 25 lbs.
Requires occasional bending, squatting, climbing, kneeling, pushing, pulling, lifting, standing, twisting, reaching above shoulder level, or working in confined spaces during site visits
Possess a High School Diploma or equivalent
Previous project coordination or administrative support experience preferred
Experience supporting multiple projects and cross-functional teams
Exposure to budgeting, scheduling, and project planning processes a plus
Ability to coordinate and integrate work across multiple disciplines while supporting scheduling and resource planning activities
Strong communication skills with internal and external stakeholders. Ability to communicate progress and highlight issues to leadership
Experience using Microsoft Word, Excel, and PowerPoint