Associate Project Manager

• Support the project management team in defining project scopes, timelines, and deliverables
• Create and maintain project schedules, ensuring deadlines and milestones are met
• Monitor project progress, addressing potential risks or delays with appropriate stakeholders
• Manage the intake, prioritization, and organization of creative asset requests
• Oversee projects with deliverables such as packaging, digital design, photography, social, and video across multiple brands
• Ensure the accurate delivery and archiving of completed creative assets
• Proactively identify and troubleshoot project roadblocks or conflicts
• Collaborate with functional teams to support business process changes
• Participate in cross-functional and departmental meetings to provide project updates and gather insights
• Interface with internal clients to gather project information, coordinate timing, provide updates, and set expectations
• Facilitate regular check-ins with creative teams and stakeholders
• Document meeting notes, action items, and project changes
• Escalate critical issues, risks, or resource constraints to the Director of Creative Services
• Prepare special reports, SOP documents, and assist with department projects
• Help implement and maintain project management tools and processes
• Identify opportunities to streamline workflows and improve project efficiency
• Ensure adherence to creative production timelines and standards
• Assist in aligning external vendor capabilities with project requirements
• Provide administrative support for contract reviews and vendor negotiations

• BS/BA degree in Business Administration, Project Management, Operations, or a related field (highly preferred)
• Minimum 2 years of prior experience in project coordination or project management in any industry (required)
• Agency experience preferred
• Proficiency in project management tools and methodologies (e.g., Agile, Waterfall, MS Project, or equivalent)
• Strong communication and organizational skills for data analysis and presenting actionable insights
• Familiarity with organizational work processes and the ability to support business changes
• Strong organizational and time management skills to ensure projects stay on track
• Excellent interpersonal skills to collaborate across teams and influence stakeholders
• Detail-oriented and capable of thriving in a fast-paced, dynamic environment
• Proven ability to manage competing priorities effectively while meeting deadlines

Agency experience

Annual short-term incentive (5%)