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Associate Office Manager

Brazil, São Paulo · Job Posted December 11, 2025
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Job Description

We are seeking a proactive and highly organized Associate Office Manager to support our daily operations in the São Paulo office and provide remote assistance to our Argentina office. This is a permanent, full-time on-site position, playing a key role in ensuring that all administrative routines, supplier relationships, and office operations run smoothly and efficiently. In this role, you will handle a wide range of activities — from managing office supplies, contracts, and payments, to coordinating internal events and employee onboarding. You will also collaborate closely with different departments to maintain a pleasant and functional workplace environment and to ensure compliance with corporate procedures.

Job Responsibility

  • Ensuring office operations and procedures are organized, correspondences are controlled, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
  • Manage suppliers and service providers related to the office maintenance
  • Manage internal consumption items, such as office material and consumption stock (coffee, stationery, cleaning items, etc.)
  • Monitor invoices and payment orders, ensuring timely submission for approval and processing
  • Organize monthly corporate events for teams in Brazil and Argentina, promoting engagement, integration, and strengthening company culture
  • Plan and execute institutional and strategic events, such as CEO receptions and visits from global leadership, coordinating all logistics and operational details
  • Manage event budgets for Brazil and Argentina, ensuring efficient allocation of resources and cost optimization
  • Lead cost-reduction initiatives within the administrative area, implementing more efficient solutions that generate operational savings
  • Oversee internal communications related to administrative and operational topics, ensuring employees are informed about office matters such as maintenance, events, and day-to-day updates
  • Developing and implementing office policies and promoting activities that enhance operational procedures

Requirements

  • Previous experience in administrative operations
  • Planning, organization and time management skills
  • Ability to communicate effectively with various stakeholders
  • Strong attention to detail and ability to prioritize effectively
  • Proactive and eager to learn approach
  • English proficiency is desirable

What we offer

  • Hybrid working with a 3 days / week on site expectation
  • Work from abroad policy, enabling employees to work remotely for up to another 30 days per year
  • 3,000 BRL annual budget for professional growth
  • Leadership cafés, on-the-job training
  • Life insurance, health insurance + dental plan and travel insurance
  • Meal vouchers - BRL 54/ day
  • Enhanced family leave
  • Transportation Voucher
  • Gym membership contribution
  • New Value (Deals & Coupon Platform)
  • Mental Health Platform
  • SESC - private institution that makes available Education, Health, Culture and Recreational programs
  • Pet-friendly office

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