Associate Office Manager Jobs

PPRO GmbH

Location:
Brazil, São Paulo

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are seeking a proactive and highly organized Associate Office Manager to support our daily operations in the São Paulo office and provide remote assistance to our Argentina office. This is a permanent, full-time on-site position, playing a key role in ensuring that all administrative routines, supplier relationships, and office operations run smoothly and efficiently. In this role, you will handle a wide range of activities — from managing office supplies, contracts, and payments, to coordinating internal events and employee onboarding. You will also collaborate closely with different departments to maintain a pleasant and functional workplace environment and to ensure compliance with corporate procedures.

Job Responsibility:

Ensuring office operations and procedures are organized, correspondences are controlled, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
Manage suppliers and service providers related to the office maintenance
Manage internal consumption items, such as office material and consumption stock (coffee, stationery, cleaning items, etc.)
Monitor invoices and payment orders, ensuring timely submission for approval and processing
Organize monthly corporate events for teams in Brazil and Argentina, promoting engagement, integration, and strengthening company culture
Plan and execute institutional and strategic events, such as CEO receptions and visits from global leadership, coordinating all logistics and operational details
Manage event budgets for Brazil and Argentina, ensuring efficient allocation of resources and cost optimization
Lead cost-reduction initiatives within the administrative area, implementing more efficient solutions that generate operational savings
Oversee internal communications related to administrative and operational topics, ensuring employees are informed about office matters such as maintenance, events, and day-to-day updates
Developing and implementing office policies and promoting activities that enhance operational procedures

Requirements:

Previous experience in administrative operations
Planning, organization and time management skills
Ability to communicate effectively with various stakeholders
Strong attention to detail and ability to prioritize effectively
Proactive and eager to learn approach
English proficiency is desirable

What we offer:

Hybrid working with a 3 days / week on site expectation
Work from abroad policy, enabling employees to work remotely for up to another 30 days per year
3,000 BRL annual budget for professional growth
Leadership cafés, on-the-job training
Life insurance, health insurance + dental plan and travel insurance
Meal vouchers - BRL 54/ day
Enhanced family leave
Transportation Voucher
Gym membership contribution
New Value (Deals & Coupon Platform)
Mental Health Platform
SESC - private institution that makes available Education, Health, Culture and Recreational programs
Pet-friendly office

Additional Information:

Job Posted:
December 11, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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Associate Office Manager