Associate Loan Administrator Job at Trez Capital Limited Partnership (Vancouver)

Job Description

The Associate Loan Administrator supports, facilitates the loan servicing and administration function, ensuring accurate and timely processing of transactions, on-going reporting, and system maintenance. The Associate Loan Accountant ensures adherence to existing controls surrounding loan servicing and administration and further develops systems of internal controls, supporting continuous improvement and upgrading of information systems and reporting.

Job Responsibility

Supports, facilitates the loan servicing and administration function, ensuring accurate and timely processing of transactions, on-going reporting, and system maintenance
Ensures adherence to existing controls surrounding loan servicing and administration and further develops systems of internal controls, supporting continuous improvement and upgrading of information systems and reporting
In charge of the centralized Accounts Payable of the Loan Administration group
Preparing Protective Advances on Default loans that are mostly for the payment of invoices
Monitoring of US Borrower payments received at Synovus or other banks
Creating wire templates and securing their approval for use
Facilitating prompt and accurate recording of transactions at The Mortgage Office (TMO)
Organizing the files for the loan admin team at Sharepoint
Assisting in obtaining loan and investor documents to facilitate loan and lender set-up at TMO
Posting monthly at TMO of the EFT and ACH to individual loans and monitoring any payment returns
Assisting in monthly payment distribution either by online transfer or wire or depositing of Cheques
Directly providing or providing Investor Relations with copy of payments made and supporting schedule
Periodically cleaning-up of the various Loan Servicing Trust Accounts
Assisting with regular TMO maintenance such as verifying or completing the information as reported on data integrity check
Updating monthly Computershare on loan ownership changes and ensuring that Ownership Certificates on file are current and complete
Providing monthly Mortgage Statements to the Borrowers
Assisting in the preparation of investor documents, monitoring their signing/execution and saving the file
Preparing Originator Deferred Fee Schedule on applicable paid out loans for Senior Accountant’s review
Assisting in packaging and submission of all documents required by the auditors
Coordinating with Investor Relations to obtain complete investor information and documentation for investment in the loans
Assisting with providing the investors’ copy of tax forms filed and supporting schedules

Requirements

College Diploma or Bachelor’s degree in Business from an accredited post-secondary institution
Minimum of 2 years’ experience in loan processing, accounting administration, or a similar role within the financial services industry
Complies with all Policies and Procedures, work results, and standard operating procedures
Safeguards the interests of the business, our people and our clients
Excellent organizational skills, with an ability to balance multiple priorities and a high-volume workload, in a fast-paced environment
Ability to work both quickly and accurately and with attention to detail
Excellent written and verbal communication skills
Excellent interpersonal skills and customer focused
Ability to work independently and in a team environment
Superior analytical and problem-solving skills
Computer skills
proficiency in Microsoft Office, with an emphasis on Excel

What we offer

Eligible for discretionary bonuses and/or salary increases in accordance with company policy
Eligible for Extended Health Benefits, Dental Benefits, Short Term Disability Insurance, Long Term Disability Insurance, Accidental Death & Dismemberment Insurance
Eligible for optional RRSP contributions with an employer match program

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Associate Loan Administrator

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