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Asana Partners is a retail real estate investment firm creating value in vibrant neighborhoods by leveraging vertically integrated capabilities and retail expertise. With more than $7 billion of neighborhood assets under management, the firm is active in growth markets throughout the United States and is driven to make a positive impact within communities. The Associate – Legal Operations supports all aspects of the Company’s legal operations, including organizational structures, corporate compliance and governance, fund management and management of institutional-quality neighborhood retail assets. This role is primarily responsible for managing contract workflows, ensuring accurate documentation, and maintaining governance standards across all legal processes. The Associate will work closely with external law firms and other internal stakeholders on various corporate and fund matters. This position requires a fundamental understanding of corporate organizations, legal entity management and commercial real estate.
Job Responsibility:
Review invoices for compliance with internal billing guidelines, facilitate execution and retention of engagement letters and conflict waivers, and manage onboarding of law firms, including confirmation of system access
Oversee formation and maintenance of all company entities, update organizational charts, track REIT assignments, manage CT Corporation and state registrations, and respond to external requests for entity information and documentation
Manage intake and distribute critical legal notifications, including service of process, notice of loss claims, and legal holds to appropriate internal and external parties
Monitor and manage the shared Legal Outlook Inbox, track, prioritize, and route incoming requests and inquiries from internal departments and external contacts to the appropriate legal team members
Assist with legal and cross-functional projects assigned, from planning through execution and reporting, ensuring deadlines and deliverables are met
Provide comprehensive support for various commercial real estate transactions, including due diligence process, obtaining signatures, organizing closing binders, and ensuring all required documents are received and processed
Identify opportunities to leverage technology for greater efficiency and cost-effective legal reviews (e.g., Non-Disclosure Agreements), and help develop and implement new processes, policies, and training to improve cross-departmental workflows
Requirements:
Experience drafting, organizing, and maintaining corporate legal documents and corporate records
General understanding of corporate organizational structures and commercial real estate investments
Familiarity with legal technology, including contract systems, legal billing software, etc. and prior experience with an in-house legal department
Excellent interpersonal and collaboration skills
Strong work ethic, self-motivated, and capable of effective independent judgment
Acute attention to detail and passion for quality
Ability to handle changing workload priorities and deadlines