Associate Executive Administration Job at Repair the World (New York City)

CLO Portfolio Administration Associate Director

Discover the future of debt capital markets. We’re experts at adapting and innov...

Location

United States , Chicago; Boston; Carmel

Salary:

95000.00 - 120000.00 USD / Year

Alter Domus

Expiration Date

Until further notice

Requirements

Bachelor’s degree in finance, accounting, business, or economics preferred
5+ years of professional experience within a business or finance related capacity
Basic knowledge of loan operations, or loan securitization with some product knowledge and/or customer service
Experience in direct management and training of team members preferred
Ability to independently research and resolve problems
Responsive, friendly, professional, highly organized, and superb communication
Solid Microsoft Excel experience
Exceptional attention to detail and able to thrive within a high-volume data entry environment with both proficiency and accuracy
Demonstrates willingness to work within a deadline-driven environment

Job Responsibility

Champion Alter Domus brand, ensuring superior service is being consistently delivered
Expert in end-to-end business line process. Ability to communicate process to internal and external parties
Provide strategic direction of business unit and initiatives. Work with Director and Managing Director to move forward
Manage P&L of team. Be efficient in use of headcount
Take full ownership of client deliverables, delegation of duties while ensuring team members are taking appropriate ownership and executing tasks
Conduct regular workflow reviews with staff to ensure optimal execution
Perform active relationship Management role and manage issues as they arise objectively and directly with the client for resolution
Subject Matter Expert at Alter Domus on client engagements
Coach, mentor, and support team through all aspects of assignments
Ensure training and development of staff is appropriate and consistent

What we offer

Support for professional accreditations
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Associate Account Executive

We are looking for an Associate Account Executive to support daily financial act...

Location

United States , Encino

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounting, bookkeeping, family office operations, or a related financial services setting
Working knowledge of accounts payable, accounts receivable, journal entries, bank reconciliations, and financial statement review
Experience using AgilLink, QuickBooks, or similar accounting and client management software
Strong Microsoft Excel skills and confidence working across multiple systems, portals, and digital records
High level of accuracy and organization with the ability to handle competing deadlines effectively
Clear written and verbal communication skills with professionalism when managing confidential financial information
Collaborative approach to work and a service-oriented mindset focused on supporting clients and team members

Job Responsibility

Process and review invoices, payment requests, and supporting documentation to ensure accurate coding and timely disbursement of funds
Verify financial entries within AgilLink or comparable platforms, confirming completeness, proper classification, and adherence to payment deadlines
Assist with accounts payable activities such as check runs, wire verification, month-end close support, and transaction analysis
Examine balance sheets, income statements, and general ledger activity to identify discrepancies and maintain reliable financial records
Prepare reconciled statements and journal entries, including tax reserve postings, for review by accounting leadership
Track cash activity and produce recurring or customized financial reports for assigned client accounts
Help monitor tax-related deadlines by supporting 1099 preparation, estimated payment tracking, and related documentation
Set up new client records, vendors, and general ledger structures while supporting administrative financial tasks such as loan documentation and asset records
Communicate with clients and internal teams regarding approvals, coding questions, and follow-up items to keep financial operations moving efficiently

Associate Vice President Executive Compensation

Directs and owns the process to develop, implement and administer compliant and ...

Location

United States , Milwaukee

Salary:

114.70 - 183.50 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Typically requires a bachelor’s degree in human resources, finance, or another related field.
Certified Executive Compensation Professional (CECP) or Certified Compensation Professional certification (CCP) issued by the World at Work Society of Certified Professionals.
Typically requires 10 years’ progressive experience in large, complex companies with a centralized compensation department and 5 years of management level experience.
Experience in design and implementation of compensation programs, plans, and structures across multiple geographies.
Experience with executive and incentive compensation plan design and administration.
Experience in preparing high-quality materials for Board level committees.
Experience developing strategic partnerships with senior management and influencing key business decisions.
Experience using HR ERP technology such as Workday, Oracle, or SAP/SuccessFactors.
Experience using compensation administration software such as CompAnalyst, PayFactors, or MarketPay.
Demonstrated knowledge of and skills in Human Resource management functions such as employment, benefits, employee relations, and employee/organizational development.

Job Responsibility

Develop and execute a comprehensive executive compensation strategy that supports the organization’s purpose, commitments, and evolving business model.
Serve as the primary liaison to the Chief People & Culture Officer, SVP of Total Rewards, and executive compensation consultant as they interact with the Board Compensation & Benefits Committee.
Support enterprise-wide integration and organizational redesign efforts by aligning executive compensation programs with new leadership structures, growth initiatives, and cultural transformation.
Partner with business and academic leaders to ensure compensation strategies reflect the unique needs of physician executives, faculty leaders, and research administrators.
Ensure executive compensation programs are clearly communicated to participants, with an emphasis on transparency, purpose alignment, and regulatory compliance.
Ensures the compensation strategy is effectively implemented, within established budgets and complies with relevant regulations, laws, and employment standards.
Manage and ensure the maintenance of the compensation infrastructure including job descriptions, job family/sub-family, job codes, pay structures, compensation guidelines.
In collaboration with Compensation Delivery, manage and execute annual compensation projects and programs including market pricing review/update, merit, and incentives through various HR technology.
Conducts special projects regarding highly complex and strategic compensation issues as directed.
In collaboration with other compensation leaders and delivery, develop and implement compensation communications, education/training, plan documents and reporting analytics.

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance

Fulltime

Associate Vice President Executive Compensation

Location

United States , Milwaukee

Salary:

114.70 - 183.50 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Typically requires a bachelor’s degree in human resources, finance, or another related field
Certified Executive Compensation Professional (CECP) or Certified Compensation Professional certification (CCP) issued by the World at Work Society of Certified Professionals
Typically requires 10 years’ progressive experience in large, complex companies with a centralized compensation department and 5 years of management level experience
Experience in design and implementation of compensation programs, plans, and structures across multiple geographies
Experience with executive and incentive compensation plan design and administration
Experience in preparing high-quality materials for Board level committees
Experience developing strategic partnerships with senior management and influencing key business decisions
Experience using HR ERP technology such as Workday, Oracle, or SAP/SuccessFactors
Experience using compensation administration software such as CompAnalyst, PayFactors, or MarketPay
Demonstrated knowledge of and skills in Human Resource management functions such as employment, benefits, employee relations, and employee/organizational development

Job Responsibility

Develop and execute a comprehensive executive compensation strategy
Serve as the primary liaison to the Chief People & Culture Officer, SVP of Total Rewards, and executive compensation consultant as they interact with the Board Compensation & Benefits Committee
Support enterprise-wide integration and organizational redesign efforts by aligning executive compensation programs
Partner with business and academic leaders to ensure compensation strategies reflect the unique needs of physician executives, faculty leaders, and research administrators
Ensure executive compensation programs are clearly communicated to participants
Ensures the compensation strategy is effectively implemented, within established budgets and complies with relevant regulations, laws, and employment standards
Manage and ensure the maintenance of the compensation infrastructure including job descriptions, job family/sub-family, job codes, pay structures, compensation guidelines
In collaboration with Compensation Delivery, manage and execute annual compensation projects and programs
Conducts special projects regarding highly complex and strategic compensation issues as directed
In collaboration with other compensation leaders and delivery, develop and implement compensation communications, education/training, plan documents and reporting analytics

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program

Fulltime

Executive Assistant to the Senior Associate Vice President for Dean of Students

The Executive Assistant supports the Division of Student and Campus Life through...

Location

United States , Norfolk

Salary:

44192.00 - 50000.00 USD / Year

Old Dominion University

Expiration Date

Until further notice

Requirements

Considerable knowledge of office practices and procedures
Working knowledge of effective supervisory techniques
Working knowledge of computer applications such as Microsoft Office Suite
Working knowledge of client-server systems (e.g., Banner, PeopleSoft, or a similar program)
Working knowledge of effective customer service and problem-resolution techniques
Strong oral and written communication skills
Strong critical thinking and decision-making skills
Demonstrated ability to prioritize work and manage multiple projects simultaneously while producing quality work
Demonstrated ability to communicate effectively with professional and student staff, University officials, external agencies, and a variety of individuals who may seek this office for assistance
Demonstrated ability to draft and prepare correspondence, reports, special projects, spreadsheets, agendas, and minutes

Job Responsibility

Support the Division of Student and Campus Life through office operation support for a divisional customer service location
Provide administrative support for the Senior Associate Vice President and Dean of Students, Assistant Vice President for Student Life, and Dean of Students Operations staff
Support front desk operations including customer service addressing in-person, electronic, and phone call inquiries
Multitask and triage daily crisis situations in support of student needs
Provide management and supervision support of student hourly employees
Office management including supply inventories and office equipment
Develop, coordinate and implement divisional and office programs and services to support students and employees
Support staff with calendar scheduling, travel coordination, document and presentation preparation, administrative duties, and budget coordination

Fulltime

Senior Administrative Assistant, Global Communications & Public Affairs

The Senior Administrative Assistant, Global Communications & Public Affairs prov...

Location

United States , Bethesda

Salary:

27.40 - 46.20 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
4 years’ experience as an administrative assistant or related professional area
OR 2-year degree from an accredited university in Business Administration, Hotel and Restaurant Management, or related major
2 years’ experience as an administrative assistant or related professional area
Experience multitasking and executing core administrative processes (e.g. calendaring/ schedule management, drafting department communications, managing processes such as expense reports and time sheets) and using advanced functions of Microsoft Word and Outlook and basic functions of Excel and PowerPoint
Experience navigating department and company missions, functions, organization structures, policies, and procedures
as well as developing and maintaining relationships with other administrative staff, particularly those supporting executives

Job Responsibility

Performs executive administrative duties in support of Managing Vice President, Global Internal Communications and Senior Vice President, Community Engagement and Business Councils – such as complex scheduling
organizing and maintaining files
expense report and invoice processing
and coordination of team meetings, agendas, materials, and communications
Responds to various types of requests made of the leaders they support, both routine and those requiring research and follow-up
Determines the urgency level of conflicting priorities
Prioritizes some aspects of the work for their leaders, such as identifying critical items and ascertaining which items are to be delegated to subordinate managers, handled by the leader, or handled by the incumbent
Composes various types of correspondence or documents, many times on behalf of the leaders. Correspondence may be directed toward outside partners, vendors, customers, owners, or senior-level executives
Researches complex questions and problems regarding departmental or administrative policies, procedures, information or services
Transcribes and provides meeting notes with responsibility of managing follow-ups for leadership meetings within each team

What we offer

401(k) plan
stock purchase plan
discounts at Marriott properties
commuter benefits
employee assistance plan
childcare discounts
medical
dental
vision
health care flexible spending account

Fulltime

Fund Accounting Manager

Alter Domus is currently seeking a new Fund Accounting Manager to join our Fund ...

Location

United States , Salt Lake City

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Bachelor's degree in accounting, finance, or other business-related field with substantive and relevant work experience
6+ years of accounting experience, preferably in the financial services industry, but not required
Proactive interest in learning, inquiring on, and mastering new investment concepts, accounting rules, and service processes required
Experience managing and directly overseeing a team required
Proactive, client-oriented approach with strong verbal and written Communication skills and ability to collaborate with internal and external parties to meet deadlines and resolve issues
Outstanding organization, prioritization, and attention to detail
Ability to remain poised in a deadline-driven environment
Direct fund administration experience, exposure to private equity, credit, and real estate funds and concepts a plus
CPA or CPA eligibility a plus

Job Responsibility

Manage the client deliverables related to the NAV process, including financial statements, investor statements, capital call notices, distribution notices, and other ad-hoc reporting as required
Training, reviewing and oversight of Analyst/Associate/Senior Associates staff dedicated to your assigned group of funds
Identify and execute on efficiency and process-improvement opportunities and communicate improvements to business unit leaders and other internal teams
Adhere to compliance requirements and identify and communicate risks
Review and calculate complex management fees, incentive fees, capital calls, and allocations
Interact directly with clients on weekly/monthly calls and ad-hoc as required
Coordinate with Client Service team to manage deadlines and client expectations
Work with members of the Financial Control, Client Service, Implementation, and Technology teams to streamline production and enhance policies and procedures
Recruit, train, manage and develop a team of accounting and financial-reporting professionals
Ensure strong internal and external communications on status, issues, and expectations

What we offer

Support for professional accreditations
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Exclusive access to online learning
Employee Assistance Program
Employee Share Plan

Fulltime

Site Management Associate I

We are currently seeking a Site Management Associate to join our diverse and dyn...

Location

United States , Raleigh, Blue Bell

Salary:

Not provided

iconplc

Expiration Date

Until further notice

Requirements

Bachelor's degree in a scientific or healthcare-related field
Prior experience in clinical research support
Knowledge of clinical trial processes, regulations, and guidelines
Excellent organizational and communication skills
Ability to work collaboratively in a fast-paced environment with attention to detail
Preferred experience: Experience in supporting investigator initiated studies

Job Responsibility

Assist with operational activities relating to the planning, implementation and execution of Non client Sponsored studies including Investigator Sponsored Studies (ISS), Co-operative group ISS, Collaborative and Research Development Agreements (CRADAs), Research Partner Studies (RPS), and Expanded Access (EA)
Working with other members of the group to support the timely execution and completion of NASCR group deliverables in accordance with standard operating procedures (SOPs) and other supporting documentation
Tracks essential documents and files them to the central document repository and enters data into source systems
Supports execution of operational metrics
May be involved in coordination and preparation for meetings (eg, drafting agendas/minutes, scheduling speakers, materials collation)
May provide support for numerous other aspects of the process (eg., compiling documents for review submission, budget and contract generation, site initiation packet review and approval, and study close-out)
May include creating and monitoring purchase orders, ad hoc administrative projects, and assisting with formatting of presentations

What we offer

Various annual leave entitlements
A range of health insurance offerings to suit you and your family’s needs
Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead
Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being
Life assurance
Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others

Fulltime

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