Associate Escrow Assistant Job at First American Financial (Warrenville)

Associate Escrow Assistant

Join a team that puts its People First! First American's Direct division provide...

Location

United States , Gurnee

Salary:

17.68 - 23.56 USD / Hour

First American Financial

Expiration Date

Until further notice

Requirements

Passion for helping customers while maintaining a professional and positive attitude
Excellent verbal and written communication with both our internal teams and external customers
Problem solver with strong organizational skills, is detail oriented, a natural curiosity with an eagerness to learn
Thrives in contributing to a team working together to deliver beyond customer expectations
Knowledge of MS Office suite and ability to quickly adapt to new software applications and technologies
High school diploma or equivalent

Job Responsibility

Assist in the escrow process, such as opening orders, responding to lender and attorney requests, processing revisions/updates, and post-closing
Communicate regularly with customers including answering calls and responding to emails
Interpret various agreements as they relate to escrow closings
Working with a variety of technologies to enable escrow transactions, assisting customers to ensure a phenomenal customer experience

What we offer

Medical
Dental
Vision
401k
PTO/paid sick leave
Employee stock purchase plan

Fulltime

Escrow Coordinator

Robert Half's homebuilding client in San Ramon, CA is looking for an entry level...

Location

United States , San Ramon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Attention to detail
Able to work well as part of a team

Job Responsibility

Review purchase agreement and related documents
Input lender information and track and approval all lender changes for escrow companies
Input and review loan approvals and verification of funds
Input current closing and open escrow status
Assisting in ordering third party reports
Prepare and distribute amendment request/ selection summary by coordinating with the sales associates, lenders, and any outside contractor for upgrades
Create and mail buyer correspondence as necessary regarding non-performance under the terms of the Purchase Agreement
Assist the Escrow Manager with the following: Process, track, and account for buyer sales incentives
Notarize Grant Deeds and other escrow documents as required
Prepare check and wire request as necessary for cancellations and other seller refunds

What we offer

Medical
Vision
Dental
Life and disability insurance
Eligible to enroll in company 401(k) plan

Fulltime

Residential & Commercial Associate Escrow Officer

Work as part of a collaborative, high-performing team providing best-in-class se...

Location

United States , Joplin

Salary:

26.88 - 35.82 USD / Hour

First American Financial

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
5+ years of experience as an Escrow Assistant
Direct experience handling residential and/or commercial escrow transactions strongly preferred
Valid licensing and/or certification as required by applicable state regulations
Currently located in, or willing to relocate to, Northwest Arkansas for an in-office role

Job Responsibility

Order and review title reports for issuing title insurance
identify and resolve title defects, liens, and encumbrances related to residential and commercial transactions
Establish escrow accounts by depositing funds and maintaining complete and accurate records
Prepare transaction and closing documents by completing required forms and statements
collect, review, and verify supporting documentation
Independently handle certain escrow transactions from opening through closing with minimal supervision
Work closely with Escrow, Title, and Underwriting teams to identify, mitigate, and reduce transactional risk
Ensure compliance with all regulatory requirements and company policies, including strict adherence to wire fraud prevention procedures
Maintain a strong working knowledge of Corporate and NCS policies and procedures
Stay current on industry practices through continuing education, professional publications, and networking

What we offer

medical
dental
vision
401k
PTO/paid sick leave
employee stock purchase plan

Fulltime

Escrow assistant

We’re building the future of real estate — today. HomeLight is the real estate t...

Location

United States , Seattle

Salary:

27.00 - 30.00 USD / Hour

HomeLight

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
additional education or training in real estate or related field is preferred
Minimum two years of escrow experience
Strong organizational skills and attention to detail to ensure accurate and efficient file management
Excellent communication skills, both verbal and written, for effective interaction with clients, colleagues, and vendors
Proficiency in basic computer applications, including Microsoft Office Suite and escrow software
Ability to prioritize tasks effectively and work efficiently in a fast-paced environment

Job Responsibility

Process and organize all necessary documentation to initiate new escrow files accurately
Prepare escrow packages for both buyers and sellers, ensuring all required documents are included and properly organized
Initiate requests for HOA (Homeowners Association) documents as required for escrow transactions
Collaborate with the open order team to prioritize the processing of escrow orders
Facilitate the ordering of liens, judgements, and solar information to assess any potential encumbrances on the property
Assist with other administrative tasks as needed to support the escrow department
Working with mortgage lenders to meet loan conditions and funding requirements
Constant communication with all parties to provide updates and request documents needed for the transaction

What we offer

Medical (Aetna or Kaiser), Dental & Vision (Guardian)
Long-Term Disability & Short-Term Disability
Hospital Indemnity Insurance, Accident Plan, and Employee Critical Illness (Guardian)
401k (Accrue), Life Insurance (Guardian) & Pet Insurance (Nationwide)
Commuter benefits are offered in certain locations
PTO, including Volunteer Days to give back to your community
Annual Anniversary Perks, including one month paid sabbaticals
HomeLight Services to help you with buying and selling your home

Fulltime

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team i...

Location

United States , Woodbridge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative roles, preferably in the real estate or sales industry
Strong organizational skills with the ability to multitask and prioritize effectively
Proficiency in data entry and maintaining accurate records
Excellent communication skills for handling correspondence and liaising with team members
Familiarity with managing escrow accounts and processing sales transactions
Competence in creating and proofreading marketing materials such as brochures and advertisements
Leadership skills for recruiting, training, and supervising office personnel
Proficiency in basic computer applications and office management software

Job Responsibility

Manage and verify the processing of new listings and sales, including entering data into the system and ensuring the accuracy of all purchase agreements
Record and maintain sold records, prepare monthly reports, and calculate advertising costs while proofreading and submitting advertisements to local newspapers
Supervise office personnel by recruiting, training, scheduling, and conducting performance evaluations, while acting as a liaison between staff, managers, and sales associates
Monitor escrow accounts and ensure the completeness and compliance of sales transactions by verifying necessary documents such as title evidence, payoff statements, and mortgage information
Coordinate and oversee the creation of marketing materials, including flyers, brochures, and handouts for special events
Distribute tasks among office staff and provide support in handling correspondence, mail, and appointment scheduling
Assist with department budget preparation and administration, ensuring financial operations align with company goals
Perform additional administrative duties as required to support office operations and team efficiency

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Administrative Assistant

We are looking for an Administrative Assistant to provide dependable office supp...

Location

United States , Woodbridge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office environment, preferably within real estate, sales, leasing, or a related business setting
Strong data entry skills with the ability to maintain accurate records and process detailed documentation efficiently
Ability to manage inbound calls, written correspondence, mail handling, and general receptionist-style responsibilities with strong attention to detail
Familiarity with coordinating schedules, appointments, and multiple priorities in a fast-paced office
Strong organizational skills and attention to detail, especially when working with transaction files, reports, and compliance-related paperwork
Effective communication skills with the ability to work collaboratively with office staff, managers, and sales professionals
Comfortable using standard office software and administrative systems to support reporting, file management, and daily operations

Job Responsibility

Manage administrative workflows related to new property listings and closed sales, including entering information into internal systems and reviewing documentation for accuracy and completeness
Prepare and maintain transaction records such as purchase agreements, sold files, and monthly activity reports while ensuring deadlines are met
Calculate advertising charges, review promotional content for accuracy, and submit approved ads to local publications as needed
Support office operations by distributing assignments, handling correspondence and mail, answering inbound calls, and assisting with appointment coordination
Monitor escrow and pending transaction files when applicable, confirming required documents and details are complete, compliant, and properly recorded
Coordinate with staff, managers, and sales associates to promote smooth communication and provide day-to-day administrative support across the office
Assist with scheduling, training, and oversight of office personnel, and provide backup coverage to maintain consistent departmental support
Help organize special events and prepare marketing materials such as flyers, brochures, collateral pieces, and handouts
Take on additional office and administrative duties as assigned to support business needs during the contract period

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Office Admin

We are looking for a dedicated Office Admin to join our team in Seal Beach, Cali...

Location

United States , Seal Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in computer usage and familiarity with business software
Ability to type at least 45 words per minute with accuracy
Strong organizational skills and attention to detail
Effective verbal and written communication abilities
Physical capability to perform tasks such as standing, walking, and lifting up to 20 pounds
Excellent vision and manual dexterity for handling documentation and repetitive tasks
Ability to maintain professionalism and emotional maturity in all interactions
Experience with inventory management and supply tracking

Job Responsibility

Process documents related to stock transfers and membership updates, maintaining accurate resident databases
Coordinate inspection requests between sales offices, escrow companies, and relevant departments
Prepare and distribute escrow packets, financial demands, and payment documentation for processing
Assist new stockholders by distributing welcome materials, identification cards, and carport assignments
Manage the preparation of stock certificates, membership records, and associated file maintenance forms
Support annual meetings and year-end mailings by organizing necessary documentation and materials
Administer programs such as Pet Registration and Caregiver Pass, ensuring compliance with procedures
Handle inquiries from residents, staff, and visitors, providing accurate information and assistance
Maintain confidentiality while effectively organizing and prioritizing tasks
Monitor inventory levels and petty cash, ensuring supplies are readily available

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Title Clerk

We are looking for a highly organized and service-driven individual with strong ...

Location

United States , Fort Lauderdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a title company, escrow office, real estate legal setting, or similar closing environment is preferred
Hands-on familiarity with Qualia is strongly preferred
Proficiency with Microsoft Outlook and standard office applications is required
Strong attention to detail with the ability to organize and prioritize a high volume of active files
Ability to manage several transactions at once while meeting deadlines in a fast-paced environment
Effective verbal and written communication skills with a client-focused approach
Detail-oriented, reliable, and collaborative work style
Bilingual fluency in English and Spanish is required

Job Responsibility

Manage title and closing files from initial intake through post-closing completion, keeping documentation accurate and up to date
Request and follow up on payoffs, estoppel letters, lien searches, recording packages, and other items needed to move transactions forward
Communicate with lenders, real estate agents, attorneys, buyers, sellers, and association representatives to coordinate file progress and resolve outstanding matters
Review title commitments and related documentation, then assist in addressing conditions or issues that could delay closing
Support post-closing activities by handling disbursements, submitting documents for recording, and monitoring final file completion
Track deadlines and recording status to help ensure each transaction is finalized correctly and within expected timeframes
Provide scheduling assistance, client updates, and general administrative support to maintain an efficient office workflow
Maintain well-organized digital records and transaction files to support compliance, accuracy, and easy retrieval of information

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

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Associate Escrow Assistant

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