Associate Director, Real Estate & Workplace Services PMO Job at Exact Sciences (Madison)

Job Description

The Associate Director, Real Estate & Workplace Services (REWS) Project Management Office (PMO) plays a key leadership role in supporting Exact Sciences’ mission to eradicate cancer. This role leads a team of project managers responsible for delivering a portfolio of high-impact laboratory and workplace projects. The AD PMO ensures excellence in project execution and strategic planning through oversight, resource optimization, and continuous improvement of project delivery practices.

Job Responsibility

Lead, coach, and develop a team of project managers to deliver successful outcomes
Set clear expectations, provide feedback, and support career growth
Foster a high-performance and positive culture rooted in accountability, inclusion, and collaboration
Inspire and motivate the team to deliver their best work in a matrixed environment
Coach, mentor, and develop project managers and PMO staff, supporting their growth through training, feedback, and performance evaluations
Champion diversity, equity, and inclusion in team practices and recruitment
Persuade managers and leaders to act and/or negotiate with external partners/ vendors/customers
Oversee a portfolio of capital projects aligned with business objectives
Lead the PMO in maintaining visibility and updates of lab space master planning initiatives to align the business on lab space utilization & optimization
Ensure accurate project planning, budgeting, and reporting
Guide PMs in maintaining up-to-date dashboards
Guide PMs in maintaining action items, decisions, risks and mitigations
Support capital planning by gathering and prioritizing project needs across the business
Partner with Project Accounting, Accounting, and Finance to produce accurate reporting including project status, spend forecasts, and accruals, to proactively identify cost risk
Effectively plan internal and external project resources, balancing workloads across teams and ensuring optimal use of talent and budget
Proactively identify and mitigate project risks
Drive continuous improvement in project management methodologies, tools, documentation and training
Promote the adoption of industry best practices, including ISPE, Lean Construction and Integrated Project Delivery
Enhance project delivery processes to optimize cost, quality, and schedule performance
Build strong relationships with internal stakeholders and external service providers
Serve as a primary point of contact for project sponsors, business leaders, and clients
Partner with procurement and legal teams to competitively bid, select and manage vendors
Ensure effective communication with executive leadership and cross-functional teams
Define and monitor key performance indicators (KPIs) for project and portfolio success
Prepare regular reports for executive leadership, highlighting achievements, challenges, and opportunities for improvement
Support compliance with Exact Sciences’ Quality Management System, Security, and EHS policies
Utilize historical spend and up to date industry benchmarking information for project estimating to support business decisions
Guide the development of comprehensive communication plans to keep stakeholders informed, engaged, and aligned throughout the project lifecycle
Foster a culture of learning and innovation, identifying and implementing initiatives that drive process efficiency, cost savings, and project quality
Ensure PMs are effective in engaging the right stakeholders to gather requirements, obtain design input, and deliver turnover requirements
Increase the team's skills in balancing cost, quality, and schedule to meet project objectives
Lead and support compliance with the EXAS Quality Management System policies and procedures
Lead and support compliance with EXAS Security and EHS policies and procedures
Maintain confidentiality as required
Develops departmental plans, including business, production and/or organizational priorities
Apply knowledge of key business drivers and the factors that maximize department performance
Lead related teams or bodies of work, assist with departmental priorities and allocate resources to align with business objectives and annual plan
Identify and solve complex, operational and organizational problems leveraging the appropriate resources within or outside the department

Requirements

Bachelor’s degree in architecture, engineering, or construction management
or 15 years of relevant experience in lieu of a degree
10+ years of project management experience in design and construction within life sciences, manufacturing, or industrial sectors
Strong knowledge of project management methodologies (e.g., Agile, Waterfall, Hybrid) and industry best practices
Proven experience managing complex, cross-functional projects in a dynamic business environment
Proficiency with MS Office Suite (Word, Excel and PowerPoint, Outlook), MS Project as well as MS Visio, Bluebeam or similar
Experience working in a matrixed organization
Authorized to work in the United States without sponsorship

Nice to have

People management experience
Comprehensive understanding of internal and industry standards and principles
Project Management Professional (PMP) certification
Knowledge of building codes and standards such as IBC, ASHRAE, NFPA, NEC, ADA
Knowledge of OSHA, EPA, FDA, CAP/CLIA regulations requirements
Ability to align project management strategies with organizational objectives and drive long-term value
Skilled at working cross-functionally, building relationships, and fostering teamwork
Proactive in identifying opportunities for process improvement and implementing solutions
Maintains the highest ethical standards in all interactions and decision-making
Driven to achieve excellence in project execution and organizational impact
Capable of managing and championing change while minimizing disruption
Ability to act with an inclusion mindset and model these behaviors for the organization
Ability to perform on-site walks for project requests and troubleshooting purposes as required
Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day
Regular and reliable attendance and ability to travel away from base location 10% of the time
Excellent leadership, communication, and interpersonal skills, with the ability to influence stakeholders at all levels
Demonstrated ability to think strategically and execute tactically
Strong analytical, organizational, and problem-solving skills, with keen attention to detail
Ability to adapt to changing priorities and navigate ambiguity effectively
Strong analytical, organizational, and decision-making abilities
Excellent communication, negotiation, and interpersonal skills
Ability to manage ambiguity and drive decision-making

What we offer

Paid time off (including days for vacation, holidays, volunteering, and personal time)
Paid leave for parents and caregivers
A retirement savings plan
Wellness support
Health benefits including medical, prescription drug, dental, and vision coverage
Bonus eligibility

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Associate Director, Real Estate & Workplace Services PMO

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