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Associate Director, Real Estate & Workplace Services PMO

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Exact Sciences

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Location:
United States , Madison

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Category:
Real Estate

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Contract Type:
Not provided

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Salary:

133000.00 - 226000.00 USD / Year
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Job Description:

The Associate Director, Real Estate & Workplace Services (REWS) Project Management Office (PMO) plays a key leadership role in supporting Exact Sciences’ mission to eradicate cancer. This role leads a team of project managers responsible for delivering a portfolio of high-impact laboratory and workplace projects. The AD PMO ensures excellence in project execution and strategic planning through oversight, resource optimization, and continuous improvement of project delivery practices.

Job Responsibility:

  • Lead, coach, and develop a team of project managers to deliver successful outcomes
  • Set clear expectations, provide feedback, and support career growth
  • Foster a high-performance and positive culture rooted in accountability, inclusion, and collaboration
  • Inspire and motivate the team to deliver their best work in a matrixed environment
  • Coach, mentor, and develop project managers and PMO staff, supporting their growth through training, feedback, and performance evaluations
  • Champion diversity, equity, and inclusion in team practices and recruitment
  • Persuade managers and leaders to act and/or negotiate with external partners/ vendors/customers
  • Oversee a portfolio of capital projects aligned with business objectives
  • Lead the PMO in maintaining visibility and updates of lab space master planning initiatives to align the business on lab space utilization & optimization
  • Ensure accurate project planning, budgeting, and reporting
  • Guide PMs in maintaining up-to-date dashboards
  • Guide PMs in maintaining action items, decisions, risks and mitigations
  • Support capital planning by gathering and prioritizing project needs across the business
  • Partner with Project Accounting, Accounting, and Finance to produce accurate reporting including project status, spend forecasts, and accruals, to proactively identify cost risk
  • Effectively plan internal and external project resources, balancing workloads across teams and ensuring optimal use of talent and budget
  • Proactively identify and mitigate project risks
  • Drive continuous improvement in project management methodologies, tools, documentation and training
  • Promote the adoption of industry best practices, including ISPE, Lean Construction and Integrated Project Delivery
  • Enhance project delivery processes to optimize cost, quality, and schedule performance
  • Build strong relationships with internal stakeholders and external service providers
  • Serve as a primary point of contact for project sponsors, business leaders, and clients
  • Partner with procurement and legal teams to competitively bid, select and manage vendors
  • Ensure effective communication with executive leadership and cross-functional teams
  • Define and monitor key performance indicators (KPIs) for project and portfolio success
  • Prepare regular reports for executive leadership, highlighting achievements, challenges, and opportunities for improvement
  • Support compliance with Exact Sciences’ Quality Management System, Security, and EHS policies
  • Utilize historical spend and up to date industry benchmarking information for project estimating to support business decisions
  • Guide the development of comprehensive communication plans to keep stakeholders informed, engaged, and aligned throughout the project lifecycle
  • Foster a culture of learning and innovation, identifying and implementing initiatives that drive process efficiency, cost savings, and project quality
  • Ensure PMs are effective in engaging the right stakeholders to gather requirements, obtain design input, and deliver turnover requirements
  • Increase the team's skills in balancing cost, quality, and schedule to meet project objectives
  • Lead and support compliance with the EXAS Quality Management System policies and procedures
  • Lead and support compliance with EXAS Security and EHS policies and procedures
  • Maintain confidentiality as required
  • Develops departmental plans, including business, production and/or organizational priorities
  • Apply knowledge of key business drivers and the factors that maximize department performance
  • Lead related teams or bodies of work, assist with departmental priorities and allocate resources to align with business objectives and annual plan
  • Identify and solve complex, operational and organizational problems leveraging the appropriate resources within or outside the department

Requirements:

  • Bachelor’s degree in architecture, engineering, or construction management
  • or 15 years of relevant experience in lieu of a degree
  • 10+ years of project management experience in design and construction within life sciences, manufacturing, or industrial sectors
  • Strong knowledge of project management methodologies (e.g., Agile, Waterfall, Hybrid) and industry best practices
  • Proven experience managing complex, cross-functional projects in a dynamic business environment
  • Proficiency with MS Office Suite (Word, Excel and PowerPoint, Outlook), MS Project as well as MS Visio, Bluebeam or similar
  • Experience working in a matrixed organization
  • Authorized to work in the United States without sponsorship

Nice to have:

  • People management experience
  • Comprehensive understanding of internal and industry standards and principles
  • Project Management Professional (PMP) certification
  • Knowledge of building codes and standards such as IBC, ASHRAE, NFPA, NEC, ADA
  • Knowledge of OSHA, EPA, FDA, CAP/CLIA regulations requirements
  • Ability to align project management strategies with organizational objectives and drive long-term value
  • Skilled at working cross-functionally, building relationships, and fostering teamwork
  • Proactive in identifying opportunities for process improvement and implementing solutions
  • Maintains the highest ethical standards in all interactions and decision-making
  • Driven to achieve excellence in project execution and organizational impact
  • Capable of managing and championing change while minimizing disruption
  • Ability to act with an inclusion mindset and model these behaviors for the organization
  • Ability to perform on-site walks for project requests and troubleshooting purposes as required
  • Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day
  • Regular and reliable attendance and ability to travel away from base location 10% of the time
  • Excellent leadership, communication, and interpersonal skills, with the ability to influence stakeholders at all levels
  • Demonstrated ability to think strategically and execute tactically
  • Strong analytical, organizational, and problem-solving skills, with keen attention to detail
  • Ability to adapt to changing priorities and navigate ambiguity effectively
  • Strong analytical, organizational, and decision-making abilities
  • Excellent communication, negotiation, and interpersonal skills
  • Ability to manage ambiguity and drive decision-making
What we offer:
  • Paid time off (including days for vacation, holidays, volunteering, and personal time)
  • Paid leave for parents and caregivers
  • A retirement savings plan
  • Wellness support
  • Health benefits including medical, prescription drug, dental, and vision coverage
  • Bonus eligibility

Additional Information:

Job Posted:
February 18, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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