Associate Director, Project Management

• Lead complex, cross‑agency initiatives across launch and mature brands
• Own brand‑level planning including long‑range timelines, integrated Gantts, and multi‑channel workstreams
• Guide PM team priorities and ensure clarity, delegation, and alignment across projects
• Serve as a trusted client partner for scopes, budgets, timelines, and operational planning
• Oversee workflows and recommend process improvements
• Educate clients on agency processes, risk mitigation, and cross‑functional collaboration
• Lead internal hot sheet, status, and kickoff meetings
• Lead annual scopes and change orders, including creation of ballpark and final estimates, with cross‑functional alignment
• Manage brand financials including estimates, forecasting, burn tracking, and reconciliation
• Anticipate and mitigate risk through proactive planning and scenario modeling
• Prepare executive financial and risk summaries
• Partner with department heads to assess needs, resolve challenges, and optimize workflows
• Monitor resourcing across brands and escalate gaps as needed
• Drive operational efficiency by refining processes internally and externally
• Mentor and grow PM talent across PM and Sr. PM levels
• Serve as an escalation partner for PM and cross‑functional teams
• Balance workloads and monitor utilization
• Lead onboarding and training while contributing to department learning initiatives
• Assess team capabilities and provide targeted coaching
• Key communications reported up to Director
• Champion agency culture and PMO initiatives
• Support new business through operational insights and planning
• Integrate emerging technologies into workflows, including early AI‑enabled tools

• A seasoned PM with 6+ years of experience and 1–2 years in healthcare/pharma advertising, ready to lead teams and deliver high‑impact, integrated brand work
• Strong budgeting and portfolio management skills, with understanding of launch‑to‑mature brand needs
• Experience across key project types: websites, email programs, speaker programs, social media, digital initiatives, and cross‑departmental strategy oversight
• Ability to manage up, including guiding senior‑level strategy partners and aligning cross‑functional teams
• Comfort with operational platforms such as Excel, Power BI, Smartsheet, Basecamp and Workfront/Ziflow
• Bachelors degree required
• Nice to have: familiarity with AI‑assisted workflows as the agency builds AI‑driven tools

familiarity with AI‑assisted workflows as the agency builds AI‑driven tools

• Competitive compensation packages
• Outstanding company-paid medical and dental benefits
• 401(k) matching
• Tuition reimbursement
• Flexible time off (FTO)