Associate Director, PMO Job at Baxter (Deerfield)

Associate Director, PMO

This outstanding opportunity allows you to provide business and technical leader...

Location

United States , Deerfield

Salary:

176000.00 - 242000.00 USD / Year

Baxter

Expiration Date

Until further notice

Requirements

Requires a Bachelor’s degree and 12+ years of experience in product life cycle
MBA/MS preferred with 10+ years in product development or equivalent experience in new product commercialization
Experience with technology transfers and working with external vendors
PMI or IPMA certification or equivalent experience desired
Strong knowledge of medical products, processes, and related fields such as operations, regulatory, quality, and product development
Proven strategic leadership, mentoring, and management capabilities
Understanding of financial tools and budget setting
Proficiency in Good Manufacturing Practices, Good Laboratory or Clinical Practices, and Product Development Process requirements
Demonstrated ability to develop and mentor others, embodying Baxter Leadership proficiencies

Job Responsibility

Accountable for core team performance, program schedule and execution, budget commitments, and spend across the portfolio of projects
Responsible for estimation and high-level assessment of products for future pipeline, critical to long-range planning
Lead major and highly complex product portfolio launches within the global business unit
Serve as a coach and mentor for junior team members, championing areas of project execution
Lead project teams in defining program strategies, developing goals, and orchestrating team appraisal processes
Build process efficiencies that streamline the business and increase productivity
Actively lead cross-functional collaborator management discussions, helping define the strategic direction of programs
Lead cross-functional teams to build strategies around product prioritization, applying insights from market conditions, supply chain considerations, and other external factors
Manage functional responsibilities while leading key project execution tasks
Ensure effective ongoing communications across teams and collaborators through program updates and reviews

What we offer

Support for Parents
Continuing Education/ Professional Development
Employee Heath & Well-Being Benefits
Paid Time Off
2 Days a Year to Volunteer
medical and dental coverage that start on day one
insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount
401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching
Flexible Spending Accounts

Associate Director, Real Estate & Workplace Services PMO

The Associate Director, Real Estate & Workplace Services (REWS) Project Manageme...

Location

United States , Madison

Salary:

133000.00 - 226000.00 USD / Year

Exact Sciences

Expiration Date

Until further notice

Requirements

Bachelor’s degree in architecture, engineering, or construction management
or 15 years of relevant experience in lieu of a degree
10+ years of project management experience in design and construction within life sciences, manufacturing, or industrial sectors
Strong knowledge of project management methodologies (e.g., Agile, Waterfall, Hybrid) and industry best practices
Proven experience managing complex, cross-functional projects in a dynamic business environment
Proficiency with MS Office Suite (Word, Excel and PowerPoint, Outlook), MS Project as well as MS Visio, Bluebeam or similar
Experience working in a matrixed organization
Authorized to work in the United States without sponsorship

Job Responsibility

Lead, coach, and develop a team of project managers to deliver successful outcomes
Set clear expectations, provide feedback, and support career growth
Foster a high-performance and positive culture rooted in accountability, inclusion, and collaboration
Inspire and motivate the team to deliver their best work in a matrixed environment
Coach, mentor, and develop project managers and PMO staff, supporting their growth through training, feedback, and performance evaluations
Champion diversity, equity, and inclusion in team practices and recruitment
Persuade managers and leaders to act and/or negotiate with external partners/ vendors/customers
Oversee a portfolio of capital projects aligned with business objectives
Lead the PMO in maintaining visibility and updates of lab space master planning initiatives to align the business on lab space utilization & optimization
Ensure accurate project planning, budgeting, and reporting

What we offer

Paid time off (including days for vacation, holidays, volunteering, and personal time)
Paid leave for parents and caregivers
A retirement savings plan
Wellness support
Health benefits including medical, prescription drug, dental, and vision coverage
Bonus eligibility

Fulltime

Associate Director Of Contract Vehicles

We are currently seeking a Associate Director of Contract Vehicles to join our t...

Location

United States , Herndon

Salary:

110179.00 - 183631.00 USD / Year

NTT DATA

Expiration Date

Until further notice

Requirements

Minimum 10 years of experience pursuing and managing large government-wide contract vehicles
Including at least 5 years of managerial/leadership experience
Undergraduate degree or equivalent combination of education and work experience
Proven experience and track record as a client-facing IDIQ/GWAC Program Manager
Ability to establish and build a robust pipeline of vehicle-related opportunities contract of a broad spectrum in scope and complexity
Experience managing client relationships at senior levels within the client organization
Experience maintaining and growing multiple IDIQ/GWAC vehicles
Ability to resolve issues related to task order performance under an IDIQ/GWAC contract
Proven ability to provide daily supervision and direction to support staff
Ability and experience to interface with Capture, Proposal, Business Development and Operations

Job Responsibility

Manages the full lifecycle of each major contract vehicle to include: Contract vehicle identification and capture
Contract vehicle administration and compliance
External liaison: Primary interface with each Government Contract Vehicle Program Office
Internal liaison: Partner with sales and account teams to identify and qualify opportunities
Support capture of contract vehicle task orders
Educate sales and client teams to increase Vehicle understanding and use
Manage Vehicle PMO team
Market NTT DATA capabilities and support marketing programs
Work with the Leadership Team, individual Sales Executives, Client Managers, Capture Leads, and others to develop business strategy and execution
Support organizational Strategic Planning

What we offer

medical insurance
dental insurance
vision insurance
employer contribution
flexible spending or health savings account
life and AD&D insurance
short and long term disability coverage
paid time off
employee assistance
participation in a 401k program with company match

Fulltime

Associate Director - Program Management – Quality & Compliance Programs (Hybrid)

Reporting into the PMO, the Associate Director – Program Management, Quality & C...

Location

United States , Philadelphia

Salary:

Not provided

Cabaletta Bio Inc

Expiration Date

Until further notice

Requirements

Experience in pharmaceutical or biotechnology industries is required
Advanced degree in Life Sciences is preferred
8+ years of experience in technical operations, specific project/program management experience required, C&GT, CAR-T or similar industry preferred
Direct experience supporting regulatory Health Authority Inspections in a GxP-regulated environment is required
Certification in project management (e.g., PMP, CAPM) is preferred
Experience with both early- and late-stage clinical programs is an advantage
Proficiency in MS Office (MS Outlook, PowerPoint, Excel, and Word)
familiarity with project management tools is required
Strong understanding of PM Best Practices, operating in a PMO and how to scale processes in a growing corporate environment is required
Extensive experience in utilization of Smartsheet including creation, maintenance, and reporting of timelines, Gantt charts, dashboards, and reports

Job Responsibility

Partner with various Program Leads of Quality programs to effectively manage the projects and programs
Schedule and lead team meetings including developing agendas, publishing meeting minutes and decision logs, and tracking action items to completion
Initiate and maintain cross-functional collaboration and communication, as needed, to drive project progress and team alignment
Prepare and present slide decks, project reporting and updates to senior management and other key stakeholders to inform and drive decision making
Work with Quality & Compliance Leadership Team to provide scenario planning and project reporting for all Quality & Compliance project management activities, aligning them with company goals and regulatory requirements, including the development and maintenance of charters, dashboards, trackers, schedules and other PM documentation
Routinely perform project planning and due diligence including development of scope, timeline, budget, and resource plan to Quality-focused and Enterprise project portfolio
Extensively support ongoing program management initiatives for the enterprise PMO by utilization and/or creation of project management tools and templates across the company contributing to a continuous improvement culture
Work extensively with the lead Asset PM to support our cross-functional Product Development Team Program (PDT) and the CABA-201 clinical program
Work closely with Clinical Teams, Regulatory Affairs, Technical Development and Supply Chain to support the preparation and submission of regulatory filings, including INDs, and BLAs
Work with all appropriate stakeholders to identify potential project risks, maintain risk registers, conduct risk assessments and develop mitigation strategies to address them proactively

What we offer

Health and retirement
PTO
Stock option plans

Fulltime

Associate Director, Project Management

The Associate Director, Project Management oversees 1-2 brands, leading PM teams...

Location

United States , Chicago; Los Angeles; San Diego; San Francisco; Tempe

Salary:

130000.00 - 150000.00 USD / Year

Inizio Evoke

Expiration Date

Until further notice

Requirements

A seasoned PM with 6+ years of experience and 1–2 years in healthcare/pharma advertising, ready to lead teams and deliver high‑impact, integrated brand work
Strong budgeting and portfolio management skills, with understanding of launch‑to‑mature brand needs
Experience across key project types: websites, email programs, speaker programs, social media, digital initiatives, and cross‑departmental strategy oversight
Ability to manage up, including guiding senior‑level strategy partners and aligning cross‑functional teams
Comfort with operational platforms such as Excel, Power BI, Smartsheet, Basecamp and Workfront/Ziflow
Bachelors degree required
Nice to have: familiarity with AI‑assisted workflows as the agency builds AI‑driven tools

Job Responsibility

Lead complex, cross‑agency initiatives across launch and mature brands
Own brand‑level planning including long‑range timelines, integrated Gantts, and multi‑channel workstreams
Guide PM team priorities and ensure clarity, delegation, and alignment across projects
Serve as a trusted client partner for scopes, budgets, timelines, and operational planning
Oversee workflows and recommend process improvements
Educate clients on agency processes, risk mitigation, and cross‑functional collaboration
Lead internal hot sheet, status, and kickoff meetings
Lead annual scopes and change orders, including creation of ballpark and final estimates, with cross‑functional alignment
Manage brand financials including estimates, forecasting, burn tracking, and reconciliation
Anticipate and mitigate risk through proactive planning and scenario modeling

What we offer

Competitive compensation packages
Outstanding company-paid medical and dental benefits
401(k) matching
Tuition reimbursement
Flexible time off (FTO)

Associate Director, Project Management

The Associate Director, Project Management is a strategic position overseeing a ...

Location

United States , New York

Salary:

120000.00 - 135000.00 USD / Year

Inizio Evoke

Expiration Date

Until further notice

Requirements

6+ years of project management experience in a healthcare advertising agency environment

Job Responsibility

Manage key high-level complexity projects, requiring cross-agency and/or vendor support
Develop and maintain brand-level planning and initiatives (Gantts, etc.)
Provide direction to team on task and project priority, delegating within PM team as necessary
Serve as a point of contact for the client, in close partnership with the account team, as the interface between client and agency for all project plans, budgets, and revisions
Oversee legal/regulatory submissions, reviewing processes, and recommending adjustments to ensure the quality and consistency of submissions
Be able to onboard clients to agency process, talk about risk identification and mitigation planning
Leads development of annual scopes of work and change orders, partnering with cross-functional teams to align on key assumptions, feasibility and resource needs
Develop and work with the PM team to develop solutions to mitigate risk
Responsible for overall brand finances, including oversight of project estimates, forecasting, weekly budget tracking and reporting, client reconciliations, and reviewing all documentation generated by the PM team ahead of internal and client reviews
Comfortable meeting with Dept heads to discuss campaign or business unit needs, challenges, or optimizations

What we offer

medical
dental
401(k)
tuition reimbursement
flexible time off

Fulltime

Associate Director - Project Controls - Healthcare sector

A great opportunity for an ambitious and forward-thinking associate director lev...

Location

United Kingdom , London

Salary:

Not provided

Social Value Portal Ltd

Expiration Date

Until further notice

Requirements

Proven PMO and project controls expertise
Strong knowledge of risk tools and software
Deep domain experience across complex sectors
Influential leader with commercial acumen and stakeholder gravitas

Job Responsibility

Creating and design effective implementation s of PMO and project controls framework s and strategies on assigned commissions
Supporting best in class service delivery and effective engagement with wider industry and professional bodies to promote Mace
Developing your expertise in PMO and project controls, with a growing internal and external network (e.g. clients, contractors, consultancies and other stakeholders)
The PMO and controls team are key co-ordinators in achieving this requirement
The PMO will be established to match the hub locations of the client
As such PMO and control roles will be based in EMEA and in Asia Pacific region and overall global responsibilities will be established dependent on capability and ambition
There is a requirement to build on the existing governance framework in existing hub locations and roll out the agreed governance framework to new hub locations
In all cases, the project controls team will be responsible for documentation, training, assurance of adherence, regular review to ensure ongoing operational appropriateness of the framework, establishment of a reporting drumbeat and ultimately portfolio reporting
An integral part of assurance of project cost estimates is a comparison against estimates gained via benchmarks
The PMO team will develop a database of benchmarks noting location, type of project, scale and complexity and speed to deliver

What we offer

Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team
Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients
Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations
Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop

Associate Director - Risk

Mace combines construction expertise with consultancy to unlock potential in eve...

Location

United Kingdom , London

Salary:

Not provided

Social Value Portal Ltd

Expiration Date

Until further notice

Requirements

Must be a subject matter expert with a good theoretical foundation of risk management
Minimum 10 years progressive experience
University degree preferred but not required
Experience providing a similar role in a major, complex programme environment
Extensive health experience in the risk discipline
Experience when to use qualitative, semi-quantitative (e.g. Probability Impact Grids) and quantitative (e.g. Monte Carlo analysis) approaches and how to apply proven techniques for prioritising risks

Job Responsibility

Support the project leads to create the project risk management plan for individual projects based upon the NHP risk management process
Manging risk identification using standard tools
Quantifying risks with expert input
Applying consistent scoring per PMO guidance
Integrating analyses to assess impacts
Developing mitigation and contingency actions
Supporting owners in tracking actions
Providing objective oversight and escalation
Maintaining accurate data and reports

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Associate Director, PMO

Job Description

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What we offer

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