Associate Company Secretary Job at Metlen Group (Athens)

Executive Assistant and Company Secretary

We're seeking a highly skilled and forward-thinking professional to play a criti...

Location

United Kingdom

Salary:

Not provided

Purcell

Expiration Date

Until further notice

Requirements

Minimum of 7-10 years of experience as an Executive Assistant
Minimum 5 years’ experience in a company secretarial role
Strong organisational skills with the ability to manage and prioritise multiple tasks
An effective communicator with excellent interpersonal skills and experience of board level interaction and minute taking
Ability to influence at all levels
Ability to work under pressure and to deadlines
Attention to detail with excellent verbal and written communication skills
High degree of discretion and professionalism
Excellent computer literacy including MS Word, Excel, Outlook, PowerPoint & Teams
A professional qualification from The Chartered Governance Institute UK & Ireland (ICSA) or equivalent

Job Responsibility

Executive Assistant to the Chairman & CEO: Manage highly active calendars of appointments, ensuring the Chairman’s / CEO’s schedule is organised and prioritised effectively
Arrange complex travel plans – booking travel, accommodation, itineraries, and agendas
collate document packs for meetings
Draft, review, and manage correspondence (including Outlook inbox), reports, and presentations on behalf of the Chairman & CEO. Making sure response deadlines are met
Serve as a liaison between the Chairman, CEO and internal/external stakeholders (including clients), maintaining professionalism and confidentiality
Lead and manage special projects as assigned by the Chairman & CEO, ensuring timely completion and alignment with organisational goals
Conduct research and provide insights to support strategic decision-making
Follow Purcell document management policy for filing and retrieval of documents and records
Supporting Our Governance: Meeting preparation and arrangements
Organise Board meetings and other Board related forums to support ongoing strategic development

What we offer

Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
Annual leave increasing with long service
Life assurance
Study sponsorship with paid study leave
Sabbaticals
Employee assistance programme
Season ticket loans
Cycle to work scheme
Virtual GP service
Subscription fees

Company Secretary

We are seeking an experienced and trusted Company Secretary to join our privatel...

Location

Isle of Man

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Proven experience in a company secretarial or corporate governance role within a multi-entity, multi-jurisdiction environment
Strong working knowledge of Isle of Man, UK and Jersey company law, with experience of JFSC requirements highly desirable
Hands-on experience drafting minutes and resolutions, managing statutory filings, and overseeing incorporations and dissolutions
Confidence using company secretarial systems such as Quantios and document management platforms
Excellent organisational skills, attention to detail and the ability to manage competing priorities
Clear, professional communication skills and the credibility to work effectively with senior stakeholders
ICSA / CGI qualified or close to qualification, or an equivalent legal or governance qualification
Evidence of continued professional development and a strong technical foundation

Job Responsibility

Acting as Company Secretary for group entities in the Isle of Man, UK and Jersey
Supporting boards and shareholders through the effective organisation of meetings, including agendas, papers, minutes and follow-up actions
Ensuring timely and accurate statutory filings, annual returns and confirmation statements
Maintaining statutory registers, corporate records and beneficial ownership information
Managing incorporations, restructurings and dissolutions of companies and associated trust structures
Keeping governance frameworks, internal processes and documentation up to date with evolving legislation
Acting as a key liaison point with trustees, banks, legal, tax and finance advisers
Overseeing day-to-day company secretarial administration, including digital filing systems, registers, checklists and execution of documents

What we offer

25 days’ annual leave plus bank holidays, with the option to buy up to 5 additional days
Discretionary annual bonus
Private medical insurance
Life assurance (3x salary, with option to increase to 4x)
Employee assistance programme
Retail, leisure and lifestyle discounts
Cycle to work and electric vehicle schemes

Fulltime

Company Secretary Officer

We’re determined to define best practice for the future of corporate services. A...

Location

Ireland , Dublin

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Holding a relevant professional qualification or working towards one would be an asset but not a requirement
Company secretarial experience a plus
Keen to learn and possess an enthusiastic attitude
Possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
Adopt a flexible and hands-on approach
Organised with an eye for detail
Essential to have the ability to prioritise and to handle multiple projects simultaneously
Possess good communication skills and you are able to deal with people at all levels

Job Responsibility

Working on the setup and / or on-boarding of client structures, and administering complex international structures
Assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files for teams based across our international offices
Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors in various jurisdictions
Preparing the documents for various company secretarial transactions (e.g. incorporation, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, power of attorney etc.) and arranging the necessary filings
Preparing for and participating in board and shareholders' meetings, recording, drafting and circulating minutes and actions arising from meetings
Maintenance of statutory records for entities and monitoring annual statutory filings
Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action
Supporting multi-jurisdictional teams on client engagement and transactions
Taking care of the day-to-day company secretarial operations of the entities

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays and birthday leave
Continuous mentoring along your career progression
Detailed career pathway with structured support
Exclusive access to online learning
Active sports, events and social committees
Employee Assistance Program
Employee Share Plan

Company Secretary Officer

We’re determined to define best practice for the future of corporate services. A...

Location

Ireland , Dublin

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Holding a relevant professional qualification or working towards one would be an asset but not a requirement
Company secretarial experience a plus
You are keen to learn and possess an enthusiastic attitude
You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
You adopt a flexible and hands-on approach
You are organised with an eye for detail
Essential to have the ability to prioritise and to handle multiple projects simultaneously
You possess good communication skills and you are able to deal with people at all levels

Job Responsibility

Working on the setup and / or on-boarding of client structures, and administering complex international structures
Assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files for teams based across our international offices
Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors in various jurisdictions
Preparing the documents for various company secretarial transactions (e.g. incorporation, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, power of attorney etc.) and arranging the necessary filings
Preparing for and participating in board and shareholders' meetings, recording, drafting and circulating minutes and actions arising from meetings
Maintenance of statutory records for entities and monitoring annual statutory filings
Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action
Supporting multi-jurisdictional teams on client engagement and transactions
Taking care of the day-to-day company secretarial operations of the entities

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays and birthday leave
Continuous mentoring along your career progression
Detailed career pathway with structured support
Exclusive access to online learning
Active sports, events and social committees
Employee Assistance Program
Employee Share Plan

Legal Senior Officer - Private Credit

As a member of the team supporting Company Secretary services to clients, you se...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a relevant professional qualification or be working towards one would be an asset but not a requirement
3 years or more of relevant experience (company secretarial and managing corporate structures of a similar nature)
Prior Diligent Board experience highly desired
Strong knowledge of compliance requirements and AML regulations
Possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
Flexible and hands-on approach
Organised with an eye for detail
Ability to prioritise and to handle multiple projects simultaneously is essential

Job Responsibility

Interacting with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication
Overseeing various company secretarial transactions (e.g. incorporation, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, buy back, power of attorney, loan notes etc.) to include preparation and/or review of the necessary corporate approvals, Companies House filings, statutory registers updates etc.
Managing day-to-day company secretarial operations of the entities
Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action
Training junior staff, delegating tasks, organising planning and reviewing work
Collaborating on setup and / or on-boarding of client structures, and administering complex international structures
Preparing for and attending board and shareholders' meetings, documenting, drafting and or reviewing and circulating minutes and actions agreed upon
Maintenance of statutory records for entities and ensuring annual and ad-hoc filing requirements are met
Proactively arranging a regular review (healthcheck) of the entities’ records
Proactive collaboration between the Co-Sec and Accounting teams as well as other Alter Domus offices, with a focus on client service delivery

What we offer

Support for professional accreditations
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Legal Senior Officer

As a member of the team supporting Company Secretary services to clients, you se...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a relevant professional qualification or be working towards one would be an asset but not a requirement
3 years or more of relevant experience (company secretarial and managing corporate structures of a similar nature)
Prior Diligent Board experience highly desired
Strong knowledge of compliance requirements and AML regulations
Possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
Flexible and hands-on approach
Organised with an eye for detail
Ability to prioritise and to handle multiple projects simultaneously is essential

Job Responsibility

Interacting with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication
Overseeing various company secretarial transactions (e.g. incorporation, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, buy back, power of attorney, loan notes etc.) to include preparation and/or review of the necessary corporate approvals, Companies House filings, statutory registers updates etc.
Managing day-to-day company secretarial operations of the entities
Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action
Training junior staff, delegating tasks, organising planning and reviewing work
Collaborating on setup and / or on-boarding of client structures, and administering complex international structures
Preparing for and attending board and shareholders' meetings, documenting, drafting and or reviewing and circulating minutes and actions agreed upon
Maintenance of statutory records for entities and ensuring annual and ad-hoc filing requirements are met
Proactively arranging a regular review (healthcheck) of the entities’ records
Proactive collaboration between the Co-Sec and Accounting teams as well as other Alter Domus offices, with a focus on client service delivery

What we offer

Support for professional accreditations
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Legal Officer - Private Equity

As a member of the team supporting Company Secretary services to clients, you ar...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Relevant professional qualification or be working towards one would be an asset but not a requirement
One year or more of company secretarial experience a plus
Prior Diligent Board experience would be a plus
Enthusiastic attitude, drive and willingness to learn
Ability to build strong client relationships and to take initiative to act without waiting for direction when appropriate
Organised with an eye for detail Possess a flexible and hands-on approach
Demonstrated experience with ability to prioritise and handle multiple projects simultaneously is essential
Demonstrated communication skills and you are able to deal with people at all levels

Job Responsibility

Collaborating across the fund teams on the setup and or on-boarding of client structures, and administering complex international structures
Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication
Preparing documents for various company secretarial transactions (e.g. incorporation, share allotment, calls, capital reduction, change of directors, strike off, amendment of articles of association, power of attorney etc.) and arranging execution and necessary filings
Preparing for and attend board and shareholders' meetings, recording, drafting and circulating minutes and actions arising from meetings
Assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files
Maintenance of statutory records for entities and monitoring annual statutory filings
Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action
and Management of the day-to-day company secretarial operations of the entities
Supporting team on client engagement and transactions

What we offer

Support for professional accreditations
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Legal Officer - Private Credit

As a member of the Debt team supporting Company Secretary services to clients, y...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Relevant professional qualification or be working towards one would be an asset but not a requirement
One year or more of company secretarial experience a plus
Prior Diligent Board experience would be a plus
Enthusiastic attitude, drive and willingness to learn
Ability to build strong client relationships and to take initiative to act without waiting for direction when appropriate
Organised with an eye for detail Possess a flexible and hands-on approach
Demonstrated experience with ability to prioritise and handle multiple projects simultaneously is essential
Demonstrated communication skills and you are able to deal with people at all levels

Job Responsibility

Collaborating across the fund teams on the setup and or on-boarding of client structures, and administering complex international structures
Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication
Preparing documents for various company secretarial transactions (e.g. incorporation, share allotment, calls, capital reduction, change of directors, strike off, amendment of articles of association, power of attorney etc.) and arranging execution and necessary filings
Preparing for and attend board and shareholders' meetings, recording, drafting and circulating minutes and actions arising from meetings
Assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files
Maintenance of statutory records for entities and monitoring annual statutory filings
Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action
Management of the day-to-day company secretarial operations of the entities
Supporting team on client engagement and transactions

What we offer

Support for professional accreditations
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Fulltime

Associate Company Secretary

Metlen Group

Location:
Greece , Athens

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
May 02, 2025

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