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Partnering with institutional investors, investment funds and asset managers, Waystone builds, supports and protects investment structures and strategies worldwide. The successful candidate will be responsible for drafting minutes in respect of Cayman Islands domiciled funds.
Job Responsibility:
Draft minutes that reflect key deliberations and strategic points for Cayman Islands domiciled funds
Attend meetings when necessary to capture accurate records of discussions, decisions and action items
Ensure minutes adhere to organizational templates, governance standards, and confidentiality requirements
Deliver first-draft minutes within agreed timelines and manage the review process with the relevant stakeholders
Incorporate feedback and maintain version control to produce polished, approved final minutes
Complete Document Execution Form for signing of minutes and file minutes securely in accordance with the team’s procedures
Extract and record action items, maintaining Action Point Log where required
Provide quality oversight and guidance to junior minute takers to support consistency and accuracy across the team
Serve as the first point of contact for queries from junior team members
Respond to internal queries related to minutes and meeting records
Undertake minutes-related project work as assigned
Assist with the management and support of projects impacting the minutes team
Track team deliverables and keep all relevant trackers updated
Follow established minutes team procedures
Requirements:
Strong command of the English language with excellent grammar, spelling, and written communication skills
At least two years of relevant company secretarial or governance experience, ideally including exposure to the funds sector
Highly self-motivated, proactive, and comfortable working in a fast-paced environment with tight deadlines
Exceptional attention to detail and the ability to capture complex discussions accurately and impartially
Strong organisational, time-management, and multitasking abilities
Excellent interpersonal skills and the confidence to engage professionally with senior stakeholders
Ability to maintain confidentiality
Ability to work both independently and as a supportive resource for junior team members
Adaptability in contributing to process improvements, project work, and evolving team needs
Proficiency in Microsoft Office
Familiarity with document management or board portal systems
Commitment to quality, consistency, and adherence to established procedures and governance standards